Data Processing Clerks Jobs in Nairobi, Kenya

International Organization for Migration (IOM)

Vacancy No: IOMKE/SVN/043/2015

Position title: Data Processing Clerk

2 Positions

Position grade: G3

Duty station: Nairobi, Kenya

Duration of Contract: 6 months, with possibility of extension

Seniority band: Band IV

Job family: Migration Health

Organizational unit: Migration Health Department

Position rated: Yes

Subject to rotation: No

Reporting directly to: Head of Data Processing and Mobile Unit

Overall supervision by: Regional Health Assessments Coordinator for Sub-Saharan Africa

Managerial responsibility: No

Directly reporting staff: n/a

II. Organizational Context and Scope: Under the overall supervision of the Regional Health Assessments Coordinator for Sub-Saharan Africa and the direct supervision of the Head of Data Processing and Mobile Unit, the incumbent will gather data, encode, maintain, update required information accurately in the MHD Databases, as well as generating reports and coordinating processes and procedures with relevant units within and outside MRF Nairobi.

In particular, he/she will carry out the following essential duties:

III. Responsibilities and Accountabilities

Print DS forms from either hard copies or on PDF for transmission for new approvals and re-medicals.
Assist in data entry of DS forms including to MiMOSA when required.
Data reconciliation, data quality control and timely reporting including CDC TB indicators for the TB Treatment Module.
Encoding of data and information, update the PDMS database, and generate regular and ad-hoc reports
Maintain and update the Incidents and Events Databases.
Coordinate with responsible colleague the timely updating of the quality control of all X-ray re-reading reports in databases and generate monthly reports.
Update MiMOSA for “mailout” of cleared DS forms that are returned to RSC and generate the related list
To verify data entry of Canadian, Australian in eMedical and in MIMOSA.
To enter data from all other resettlement countries including UK gateway and other resettlement countries in MIMOSA.
To enter PDMS report in MIMOSA
Perform any other related duties that may be assigned from time to time

IV. Competencies

The incumbent is expected to demonstrate the following technical and behavioural competencies

Behavioural

Accountability

Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings

Client Orientation

Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries

Continuous Learning

Contributes to colleagues' learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area

Communication

Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience

Creativity and Initiative

Proactively develops new ways to resolve problems

Leadership and Negotiation

Convinces others to share resources
Presents goals as shared interests

Performance Management

Provides constructive feedback to colleagues
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures

Planning and Organizing

Sets clear and achievable goals consistent with agreed priorities for self and others
Identifies priority activities and assignments for self and others
Organizes and documents work to allow for planned and unplanned handovers
Identifies risks and makes contingency plans

Professionalism

Masters subject matter related to responsibilities
Identifies issues, opportunities, and risks central to responsibilities
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
Persistent, calm, and polite in the face of challenges and stress
Treats all colleagues with respect and dignity
Works effectively with people from different cultures by adapting to relevant cultural contexts
Knowledgeable about and promotes IOM core mandate and migration solutions

Teamwork

Actively contributes to an effective, collegial, and agreeable team environment
Contributes to, and follows team objectives
Gives credit where credit is due
Seeks input and feedback from others
Delegates tasks and responsibilities as appropriate
Actively supports and implements final group decisions
Takes joint responsibility for team's work

Technological Awareness

Learns about developments in available technology
Proactively identifies and advocates for cost-efficient technology solutions
Understands applicability and limitation of technology and seeks to apply it to appropriate work

Technical

Maintains confidentiality and discretion in appropriate areas of work.
Effectively applies knowledge of health issues in execution of responsibilities at appropriate level

V. Education and Experience

Secondary school diploma from an accredited educational institution. A Diploma in Information Technology will be desirable.
At least 3 years of professional experience in data encoding and reporting, data capturing and data management especially in health/clinical setting.
Knowledge in data processing and analysis especially SPSS, SQL and Access
Knowledge of programming is an advantage
Good writing skill desirable
Good knowledge of IOM system (Mimosa) and other data management systems a plus.

VI. Languages

Required: English and Kiswahili

Mode of Application:

Submit cover letter and CV including daytime telephone and e-mail address to:-

International Organization for Migration (IOM),

Human Resources Department,

P.O. Box 55040 – 00200,

Nairobi, Kenya

or send via e-mail to hrnairobi@iom.int

Closing Date: 22nd October, 2015

Only shortlisted applicants will be contacted

Note

No Fee: The International Organization for Migration (IOM) does not charge a fee at any stage of the recruitment process (application, interview meeting, process or training). IOM does not concern itself with information on applicants’ bank details.