Save the Children
Vacancy: Awards Management Coordinator
About us: For
over 90 years, Save the Children has been making a difference in children's
lives in more than 120 countries.
Our mission to inspire breakthroughs
in the way the world treats children, and to achieve immediate and lasting
change in their lives.
Save the Children is an organization
for talented people with different backgrounds and perspectives.
We are proud that our people are
representative of the children we work with and we thrive on our
diversity.
We are an equal opportunity
organisation dedicated to our core values of Accountability, Ambition,
Collaboration. Creativity and Integrity.
Our culture is embedded in these
values, along with a strong commitment to our Child Safeguarding Protocol,
ensuring that all representatives of Save the Children demonstrate the highest
standards of behaviour towards children both in their private and professional
lives.
Save the Children Eastern and Southern Africa Regional Office is looking to recruit for a position of Awards Management Coordinator
Save the Children Eastern and Southern Africa Regional Office is looking to recruit for a position of Awards Management Coordinator
Team / Programme: Operations
Team
Location: Nairobi, Kenya
Grade: 3
Type of Contract: National Fixed Term
Child Safeguarding: Level 3 - the post holder will have contact with
children and/or young people either frequently (e.g. once a week or more) or
intensively (e.g. four days in one month or more or overnight) because they
work country programs; or are visiting country programs; or because they are
responsible for implementing the police checking/vetting process staff.
Role Purpose: The purpose of this post is support the Head of award management in the planning, securing and managing of both development and humanitarian grants across East and Southern Africa.
The position plays a lead role in
award information management and shares and coordinates information across
departments.
Under the direction of the Head of award management, the Awards Coordinator will be responsible for ensuring that the SCI programme adheres to all its award management obligations internally within Save the Children and externally with donors.
They will also provide wider systems
support as needed, including support to project management, monitoring and
evaluation, and partnership management as they relate to SCI systems.
Provide remote support to the award
managers in the region in planning securing and managing awards with dedicated
support on high risk awards, providing analysis, compliance, capacity building
and monitoring of all phases of awards.
Scope of Role:
Reports to: Head of award management
Dimensions: Save the Children works in 12 countries in East and
Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Ethiopia,
Zambia, Zimbabwe, Mozambique, Malawi) with a current staff complement of
approximately 3500 staff and current expenditure of approximately $300 million
each year.
Staff directly reporting to this
post: None
Key Areas of Accountability:
People and teamwork
- Build relationships with regional teams to
support the resolution of issues and coordination of deliverables i.e.
provide award management reports
- Build relationships with centre and member by
providing support in the escalation of issues if required and maintenance
of the regional office issues log
- Schedule and hold monthly monitoring meetings
with country office award management teams which will feed into the EA
regional operations/centre management meetings.
Award Management analysis and sub-awards
management
- Work with the regional Finance/operations
teams to review awards portfolio BVAs, analyse country offices reports and
commentary, with a focus on programmatic and operational delivery
generated variances.
- Support the head of award management in
overseeing the cross-functional review of all relevant/high risks awards
and sub-awards agreements at regional office level with focus on process
quality and risk assessments.
- Support in providing timely and relevant
analysis, management reporting and insights.
- Act as focal point for all regional awards
outside the RMPCU structure including AMS maintenance of awards throughout
the award cycle.
- Provide monthly award management update
reports to the regional operations teams for follow up in the country
offices
Operational Award Management
- Monitoring and maintaining the awards pipeline
for multi-country awards, pooled funding and any other award managed by
the region
- In collaboration with the Senior Operations
Advisors ensure that all costs are built to support the management of
multi-country grants and validate/provide overall grant risk assessment
- Responsible for co-ordinating, collating donor
reporting and amendments and monitoring these awards
- Monitor country office award management key
performance indicators and follow up on award management actions plans
with relevant awards staff.
Compliance (systems, processes,
donor)
- Support and contribute to global AMS
initiatives (Regional AMS champion) and roll out updates to country
offices and have regular calls to discuss regional AMS issues and best
practices.
- Drive AMS data quality in the region by
ensuring AMS system is an accurate reflection of current award status at
all times; including partner sub-awards and all attachments.
- Support kick off meetings led by the CO Award
Manager and the communication of compliance requirements across the CO
- Develop donor compliance review checklists and
follow on quarterly basis to ensure the regional programme and Country
Offices are aware and compliant.
- When needed, coordinate with Save the Children
members to ensure donor compliance information is up-to-date and available
to programmes and partners
- Coordinate regular essential standards review
within the quality framework
Behaviours (Values in Practice)
Accountability:
- holds self accountable for making decisions,
managing resources efficiently, achieving and role modelling Save the
Children values
- Holds the team and partners accountable to
deliver on their responsibilities - giving them the freedom to deliver in
the best way they see fit, providing the necessary development to improve
performance and applying appropriate consequences when results are not
achieved.
Ambition:
- sets ambitious and challenging goals for
themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same
- widely shares their personal vision for Save
the Children, engages and motivates others
- Future orientated, thinks strategically and on
a global scale.
Collaboration:
- builds and maintains effective relationships,
with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of
competitive strength
- Approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative
solutions
- Willing to take disciplined risks.
Integrity:
- honest, encourages openness and transparency;
demonstrates highest levels of integrity
Qualifications
- Professional qualification in Business,
International Development, Finance/Accounting or similar
Experience and Skills
- University degree in International
Development, Business Administration or Finance
- 3 years’ experience managing grants, contracts
& sub agreements with knowledge of major funders’ guidelines (e.g.
USAID, ECHO, DFID, CIDA, SIDA etc.)
- Relevant experience managing donor funded
projects with International NGO’s particularly those addressing
human/children’s rights and those applying partnership approaches
- Internal audit background desired but
mandatory
- Strong analytical skills and strategic
planning abilities. Computer literacy and excellent documentation skills
are a must.
- Ability to establish and maintain conducive
collegial relations and perform effectively as a member of a team.
- Availability and willingness to work extra
hours during times of humanitarian responses.
- Highly developed cultural awareness and
ability to work well in an international environment with people from
diverse backgrounds and cultures.
- Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
- Experience of working with implementing
partners and managing partner sub awards/grants
- Excellent time management and planning
capacity
Additional Job Responsibilities: The duties and responsibilities as set out above
are not exhaustive and the role holder may be required to carry out additional
duties within reasonableness of their level of skills and experience.
Equal Opportunities: The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.
Health and Safety: The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.
How to Apply
Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org
Application closes 9th November 2015 at 5:00pm.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.
Please send a copy of your CV with a cover letter to EA.recruitment@savethechildren.org
Application closes 9th November 2015 at 5:00pm.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required to complete a Police Check and must sign onto our Child Safeguarding Policy and organizational Code of Conduct.
