Job Vacancy: Programmes
Admin Officer
Job Ref: HR/09/PAO
Farm Concern International (FCI) is
an Africa-wide Development and Small holder Commercialization organization, developing
modern marketing concepts and building business relationships through strategic
alliances to enhance economic growth among small holder’s communities in
various countries in Africa.
The holder will be responsible for
the smooth coordination of day to day operations in the office, ensuring proper
scheduling of meetings, and follow seamless understanding of issues between
Country office, programmes and other operational matters.
One will be required to be proactive
in opinion by giving information and direction where necessary.
Professional Requirement /
Competence: The position requires demonstrated
& good communication, interpersonal and analytical skills.
This being a highly interactive
position, the incumbent will be required to manifest ability to exhibit team
work, high level of integrity and confidentiality with solid skills in
documentation.
Duties/Responsibilities
Duties/Responsibilities
- Schedule on behalf of the AD meetings
both internal with direct reports and other departments and externally,
with partners and stakeholders
- Manage and maintain the diary and ensure diary
commitments are met, ensuring minutes and other documentation, action
points and schedules are managed effectively.
- Planning Mission and events for the office in
liaison with Country Manager, Programmes Managers and other staff.
- Coordinate travel and accommodation
requirements in connection with others and ensure arrangements in place
for the travel requirements.
- Coordinate events such as workshops, trainings
that the office is required to play certain roles and ensuring documents
are edited, files ready and other documentations.
- Management of correspondences; filter emails,
highlight urgent correspondence, file and retrieve records both electronic
and physical.
- Ensure effective coordination of information
from the Office to other functions and staff.
- Timely planning for communication and
documentation
- Coordinate information dissemination to key
stakeholders e.g. Government, Donors, public e.t.c
- Provide administrative support towards various
internal & external deadline
- Ensure the inquiries are documented, reviewed
and cleared through the office on who is well suited to respond to
specific correspondences
Academic Qualifications
- BSC/ BA in Development Communication, BSC/ BA
in Project Management
Job Skills & Personal Attributes
- Teamwork ability
- Good communication skills
- Good interpersonal skills
- High level of integrity and confidentiality
- Analytical and technical skills
How to apply
Interested candidates should apply by
sending an email with the specific vacancy number and the position to
hr.department@farmconcern.org to get a detailed job description.
Application deadline is 18th
September 2015