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NGO Jobs in Kenya - Save the Children

Save the Children
 
Administration Intern – Kenya Country office
 
Position Code: SCI/ADMIN INTERN/2015
 
Team / Programme: Signature Programme

Location: Bungoma
 

Grade: Internship

Post Type: National
 
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
 
Role: SCI Kenya is in the process of implementing a signature maternal and newborn health (UNH) that is expected to significantly contribute to achievement of Kenya’s MDG 4 and 5 targets. 

The programmatic model will actualize continuum of care approach mixed with an integrated package of quick wins, a minimum community health care package and a strengthened health system approach to maternal and newborn health programming across Save the Children’s Theory of Change. 


Save the Children will work with the government of Kenya both national County communities to address the maternal and neonatal health challenges in the country in a way that would deliver significant impacts for Children and Women by the end of the 5 year period.
 
Scope of the role: To support in the administration function office the office and ensure delivery of quality administrative support services to Bungoma area office.

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya.

 In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and will have an operating annual budget in 2015 of approximately US$20-25 million.

Staff reporting directly to this post: None

Key Areas of Accountability:
·                     Receive and welcome visitors to the office and direct them accordingly
·                     Support in organising for meetings, trainings and workshops 
·                     Receiving, sorting and distributing incoming and mails to the respective staff members
·                     Making photocopies, scanning documents
·                     Ensure proper filing of documents.
·                     Maintain an adequate level of stock for office supplies
·                     Maintaining up to update stock records for office supplies
·                     Undertake any other duties assigned
·                     Organize travel arrangements for staff
Skills and Behaviours (our Values in Practice)
 
Accountability:
·                     Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
·                     Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
·                     Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
·                     Widely shares their personal vision for Save the Children, engages and motivates others
·                     Future orientated, thinks strategically
Collaboration:
·                     Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
·                     Values diversity, sees it as a source of competitive strength
·                     Approachable, good listener, easy to talk to
Creativity:
·                     Develops and encourages new and innovative solutions
·                     Willing to take disciplined risks
Integrity:
·                     Honest, encourages openness and transparency
Qualifications and Experience
·                     A first degree in business administration/equivalent
·                     Minimum 2 years’ experience in a similar role
·                     Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
·                     Ability to manage multiple requests and to liaise with several different departments.
·                     Assertive and pro-active, with the ability to work on own initiative with little supervision.
·                     Ability to cope with varying workloads and interruptions and to organize activities to provide efficient services
·                     Comply with the requirements of Save the Children’s Child Safeguarding Policy and other Global Policies
·                     Fluent in English and Swahili
·                     Commitment to Save the Children Values
Competencies:
·                     Good organizational, planning and interpersonal skills
·                     Ability to manage workload and prioritize activities
·                     Excellent written and verbal communication skills
·                     Ability to solve problems

Vacancy: Driver – Kenya Country Office

Position Code: 
SCI/BUG DRV/ 2015
 
2 Posts
 
Team / Programme: Programme Operations

Location: Bungoma
 
Grade: 6

Contract: National ( 1 year contract with possibility of renewal)
 
Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose: The Driver is responsible for safe driving of vehicles and staff for Save the Children Kenya programme. 


He/ She should ensure proper maintenance and cleanliness of vehicles in compliance with safe driving standards.  

Ensure the vehicle is fuelled in time for trips and carry out proper management of fuel supply for the assigned vehicle in accordance with SCI policies and procedures. 

Scope of Role:

Reports to: 
Logistics Officer

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. 

In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In Feb 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. 

Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Turkana and Wajir and we work through partners in many other parts of the country. 

We employ nearly 300 staff and we have an operating annual budget in 2015 of approximately US$20-25 million. 

Staff directly reporting to this post: None
 
Key Areas of Accountability:

Driving and Maintenance:
·                     Maintain vehicle log and fuel consumption documentation
·                     Keep the vehicle document folder up to date
·                     Prepare daily vehicle usage report, including trip use, mileage and fuel consumption
·                     Providing periodic usage report of vehicles including total mileage, fuel consumption and expenditure
·                     Maintain valid driver license, registration and valid permits all the time
·                     Organise the transport of supplies directly to SC designated location of use.
Control of Vehicles
·                     Ensure that all vehicle journeys are authorized in advance by line managers
·                     Ensure that all vehicle journeys to be recorded in the logbook at the start and completion of journeys
·                     Ensure that keys and vehicle documents are kept in secure place when the vehicle is not in use
·                     Ensure that all passengers also wear seats before driving the vehicle
Accidents
·                     Ensure that the line Manager is immediately informed of any accidents and the accident reported to the police as appropriate and as soon as possible
Vehicle checks:
·                     Check the vehicle prior to its use in the morning and after use
·                     Check the vehicle before departing for work
·                     Check on taking over a vehicle and ensure that the items listed on the vehicle checklist and in the vehicles tools and materials inventory are present and in functioning order.
Vehicle defects:
·                      Check for vehicle defects and damage to the vehicle and ensure that he reports them to his line manager promptly.
·                     Report and supervise all maintenance and repair needs of assigned vehicle.
Cleanliness and visibility:
·                     You will be responsible for ensuring that the vehicle is kept clean on the outside and inside at all times. The driver is also to keep the vehicle tidy and ensure that all dirt is removed from the vehicle after a journey.
·                     Driver is to ensure SC visibility protocols are adhered to at all times.
Other
·                     Follow and abide by traffic rules, regulations, driver safety manual and any other instructions given by supervisor
·                     Maintain all vehicle safety equipment, as per vehicle safety kit, in liaison with the logistics officer- including first aid kit, communication equipment and fire extinguisher
·                     Work after duty hours or holidays/weekends as and when required and in prior notice from the line manager
·                     Perform any other duty as requested by authorised persons.
Personal Qualities
·                     A proactive and flexible approach to work
·                     Ability to work with minimum supervision
·                     A systems approach to work
·                     A people oriented person who enjoys working in a team.
·                     A keen interest in self development
·                     A reliable, polite and professional attitude to ensure SC is perceived as such.
·                     Working knowledge of the save the children Emergency procedures, sphere and convention on the rights of the child.
Skills and Behaviours (our Values in Practice)
 
Accountability:
·                     Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
·                     Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
·                     Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
·                     Widely shares their personal vision for Save the Children, engages and motivates others
·                     Future orientated, thinks strategically
Collaboration:
·                     Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
·                     Values diversity, sees it as a source of competitive strength
·                     Approachable, good listener, easy to talk to
Creativity:
·                     Develops and encourages new and innovative solutions
·                     Willing to take disciplined risks
Integrity:
·                     Honest, encourages openness and transparency
Qualifications and Experience
·                     Knowledge, skills and abilities
·                     A clean driving licence minimum class B=C=E
·                     Prior experience working for NGO, UN agency or private company
·                     Ability to multi task and work calmly under pressure is essential for this position.
·                     Excellent interpersonal skills and demonstrated ability to lead and work effectively in an insecure environment is critical
·                     Some practical experience of user vehicle maintenance.
·                     Those with defensive driving skills, first aid training will have an added advantage.
·                     Literacy and numeracy skills of “ O “ level education
·                     Recommended  minimum of 3-5 years’ experience of professional driving experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
·                     Fluency in written and spoken English. Similar skills in Kiswahili and other local languages an advantage
·                     Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
·                     Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches
How to Apply
 
Interested candidates are required to submit a CV and mandatory Cover letter to bungoma.jobapplications@savethechildren.org

indicating the Position Code on the subject line  by 11th September 2015. 

Applications will be reviewed as and when they are received.  



Only shortlisted candidates will be contacted.

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