Check your search results here

NGO Jobs in Kenya – IRC

International Rescue Committee (IRC)

Senior Human Resource Officer - Kakuma
 
Sector: Human Resources

Location: Kenya 

Employee Type: Regular

Employee Category: Full Time

Job Purpose / Objective:
 Working under the administrative supervision of the Field Coordinator and the technical support of both the HR Manager (Recruitment) and HR Manager (Compensation & Benefits) The Senior Human Resource Officer serves as the HR focal point for the delivery of all the Field HR Management services for all International, National and Refugee staff in the IRC Kakuma Program

Key Responsibilities

Talent Acquisition

As the assigned recruiter for the Kakuma Programme
  • Manage, from start to finish, recruitment of all national and Incentive staff at the Field for standard and JIT recruitments
  • Manage, from start to finish, internal mobility strategies for internally recruited staff
  • Ensure the posting and tracking of all vacancies on Taleo (IRC Website) and local postings for all vacant positions
  • Serve as the HR panelist for all recruitments in positions within this band
Talent Management
  • Ensure the appropriate on-boarding and transition processes for all incoming staff
  • Support the coordination of all performance management processes for all staff in Kakuma
  • Provide a supportive and advisory role to all line managers for any corrective/ disciplinary action
  • Manage the exit process for the Field Office staff, and support the same for the Refugee staff
  • Track approved professional development and career-pathing objectives for staff
Compensation and Benefits Administration

In liaison with the HR Manager (Compensation & Benefits) for the National staff and the Finance Manager for the incentive refugee staff:
  • Serve as relaying point to NBO on all staff benefits; be in regular and direct contact with the representatives, ensuring that all contracts, reports, and other required documentation is updated and available to both parties
  • Ensure that the HR Manager (Compensation & Benefits) is updated on the status of the schemes and any issues arising
  • Ensure prompt enrollment and applicable exit onto and out of the payroll for all staff
  • Monitor the enrollment of and applicable exit, onto and out of the benefits packages with the service providers for all staff
  • Ensure that the Kakuma payroll issues are completed and shared with NBO by the 15th of each month
  • Ensure that all documentation to support payment of statutory dues and payments to service providers are available and shared with Nairobi by 15th of every month
  • Support Compensation and Benefit strategies by coordinating localized salary surveys annually and raising any challenges posed in talent retention based on compensation and benefits provided
  • Participate in the Salary surveys for the Country Programme by engaging local partners with directions from the Senior HR Coordinator
  • Ensure that all HR transactions that impact the payroll and benefits administration to the Kakuma Programme staff are managed in a timely manner.
  • Provide the HR Manager , Field / HR Manager Compensation and Benefits with regular updates on relevant status changes for staff in the Kakuma Programme
  • Ensure timely preparation of the incentive staff payrolls
Services and Administration

Directly supervise the Field HRO to:
  • Monitor all types of leave and absenteeism for each staff member on a daily, weekly and monthly basis as appropriate.
        Maintain up-to-date records for
  1. Personnel files
  2. Leave
  3. Training
  4. Performance Management
  5. Support all localized recruitments
  6. Coordinate national recruitments
  7. Ensure that all staff are duly registered on the payroll, with service providers for benefits; are registered with the statutory bodies
  8. Ensure that as they exit, all staff are appropriately for the end of their tenure with the organization
  9. Employee Relations
  • Support staff and supervisors through the management of any grievances and disputes
  • Train all staff quarterly through the staff meetings on benefits and how to access them, and contractual conditions around compensation
  • Serve as the IRC Way Ambassador for the Kakuma Program by ensuring IRC Way values of Integrity, Service and Accountability are well known to all staff
HRIS
  • Maintain all talent acquisition and management processes on Workday
Reporting

Provide weekly/monthly reports to the Field Coordinator and the NBO HR Managers on the status of all Talent Acquisition process for the Kakuma Program, including but not limited to ,
  • Utilization reports
  • Enrollment and Exits
  • Employee relations impact
  • On boarding and Transitions
  • Employee relations issues
Required Qualifications:
  • A Bachelor’s degree in Human Resources Management, or Business Administration ; An alternate Bachelor's degree with a PGD in Human Resources Management is also acceptable
  • At least 5 years continuous practice in a similar position, with at least 3 in a supervisory position
  • Similar experience with an INGO will be an added advantage
Required Experience & Competencies:
  • Demonstrated knowledge of best practices in Talent Acquisition
  • Demonstrated knowledge of the National Labor requirements – Employment Act, WIBA, OSHA, NITA, RBA, NHIF, NSSF, PAYE
  • A good understanding of compensation and benefits strategies
  • Above average competency with MS Office Suite
  • Experience in use of payroll packages
  • Prior experience of Applicant Tracking Systems (ATS), and knowledge of recruitment tools
  • Knowledge of IRC’S GHROPP will be an added advantage
Demonstrated skills in:
  • Supervision of staff
  • Team Building
  • Time Management
  • Excellent Verbal and Written Communication in English
  • Analytical reasoning
  • Conflict resolution
  • Positive Interpersonal interactions
  • Report Writing
  • Cultural and Diversity Sensitivity
  • Demonstrated Ability to:
  • Work independently
How to Apply

CLICK HERE to apply online

Kenyan nationals are encouraged to apply.

International allowances are not available for this position.

Finance Officer - Kakuma
 
Sector: Finance 

Location: Kenya 

Employee Type: Regular

Employee Category: Full Time

Job Purpose / Objective: The Finance Officer will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in Kakuma and also assist the Finance Manager in financial matters in the field office. 


The position will supervise a Finance Assistant. 

The position will be responsible for among other duties; preparation of cash and cheque disbursements journals, cash flows, cash forecast, Commitment, bank reconciliations, Monthly financial transactions close out  and also  assist in budgets preparations and budget monitoring, financial reporting, staff training and capacity building.

Key Responsibilities

Field Finance Reporting
  • Preparation of Monthly cash and bank disbursement journals by 25th of every month except in September, which should be closed on 30thas it is a fiscal year closing month for IRC
  • Preparation of bank reconciliation statements by the close of 25th for all months except for September which closes by 30th.
  • Review of all cash advances liquidations to ensure correct coding and adequate supporting documentations are attached.
  • Review cash books spreadsheet on Monthly basis and ensure the running balance tally with the cash count at all the times including the close of the Month  on 25th of the month (30th in September)
  • Review bank books spreadsheet on Monthly basis and ensures that all bank books are closed and reconcile with period bank statements as at 25th (30th September) month end.
  • Ensure all program advances are accounted for as per advance policy.
  • Ensure that all payment request and disbursements submitted to Finance are paid before the end of the month to ensure they are recorded within the same month they are presented for payment
  • Ensure that the financial reports are submitted to Nairobi finance department on the 1st of every Month except September.
  • Preparation and submission of commitment reports by ensuring the coding is accurately done and validation of documentation before submission to Nairobi office by 8th of every Month.
Donor Reporting
  • Ensuring donor regulations are adhered to for all aspects of the operations
  • Ensure that BvAs are provided to relevant parties on time and accurately
  • Assist the Finance Manager for identification of procedural or training issues to be addressed to improve the quality of report data.
Training & Support
  • Assist Finance Manager in training staff  on IRC accounting procedures and requirements, and also assists the Field Coordinator and program staff in finance related issues and activities.
  • Assist Finance Manager to train field managers and officers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
  • Report to the Finance Manager any irregularities that occur within the IRC office, staff compound and camps on policy and procedures
Bank & Cash Management
  • Review weekly cash count and ensure that documentary evidence is duly signed by yourself and Finance assistant
  • Ensuring internal control procedures are followed for all cash disbursements, receipts and transfers
  • Maintenance of an accurate and updated cash flow report
  • Liaison with vendors to resolve problems of long outstanding cheques
  • Ensuring that all banks are immediately updated on changes to bank signatories
  • Preparation of  the bank reconciliation for the field office on a monthly basis
  • Preparation of cash forecasts and CTR for Kakuma and submitting it on the 25th of every month
  • Monitoring cash usage and requirements and inform the Finance Manager or Field Coordinator of possible unusual activity or requirements
  • Working with field and program coordinators to help them develop more accurate cash forecasts
  • Ensure that the sufficiency of bank reserves at all times for the Kakuma bank account.
Internal Control
  • Assist the Finance Manager in identifying key issues and weakness in the system and provide recommendations for improving control processes or procedures
  • Assist Finance Manager in ensuring that the internal controls are adhered to in all areas of operation.
Budgets
  • Working with Finance Manager to assist program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of field operating costs
  • Attend Grant Opening, BvA review and Closing Meetings when nominated to do so and also in the absence of Finance Manager
  • Assist Finance Manager to ensure that all accruals at grant closure are accurate, valid and are promptly liquidated
Staff management
  • Daily supervision and review of the work flow of Finance Assistant for efficiency & effectiveness.
Required Qualifications:
  • Bachelor’s degree in Accounting, or Finance or CPA II.  Advanced Diploma in Accounting from recognized College / Institutions with a minimum of three (3) years of accounting experience.
  • Computer literate with significant experience in excel, accounting package knowledge (SUN system) will be an added advantage.
  • The candidate should be mature, with stable personality and ability to maintain confidentiality.
Required Experience & Competencies:
  • Good written and verbal skills in the English language.
  • Ability to carry out responsibilities independently with minimal technical support
  • Excellent interpersonal, organizational, and time management skills;
  • Ability to work in and as a team.
How to Apply

CLICK HERE to apply online

Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Field Office Manager
 
Sector: Governance & Rights

Location: Kenya

Employee Type: Regular

Employee Category: Full Time

Background:
 The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. 

Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. 


At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The International Rescue Committee (IRC) was established in Kenya in 1992, and has been providing lifesaving services to vulnerable populations in Kenya up to date.

 IRC operates in North rift region in the vast Turkana County, North Eastern region in Hagadera of Dadaab Sub-county of Garissa County and in Urban of Nairobi capital.  

IRC implements programs in the areas of comprehensive primary health care, nutrition, protection, peace building, water sanitation and hygiene (WASH), HIV/AIDS prevention, response to gender based violence, disaster reduction, livelihoods and governance. 

Currently, the IRC operates relief services in two refugee camps in Kenya, Hagadera in Dadaab and Kakuma refugee camp in Turkana west Sub County in northern Kenya.  

Besides providing services in the refugee camp, The IRC also supports local communities in Turkana and Garissa Counties, as well as in Kenya’s capital Nairobi for Urban Programme with commitment to service provision.

Summary of Responsibilities:
 As part of the Country Operations functions, the Field Office Manager assists with the day-to-day office administration of the Urban Programme.  

The incumbent is part of a team that contributes to the delivery of support services that will include, staff safety and security, human resources, supply chain operations and supporting resource mobilization efforts in Kenya. 

Major Responsibilities

Leadership:
  • Provides assistance to the Protection Manager and the Senior Management Team as required or as requested.
Compliance:
  • Ensures policies and procedures are in compliance with applicable IRC, funding source and government policies, procedures and requirements.
Ensures Urban Programme
  • Promptly informs to the Deputy Director of Operations (DDO) on any areas of concern or potential or suspected violations.
  • Field Office Manager effectively communicates all relevant compliance issues during program design / development and Grant Opening & Closing Meetings, or as encountered.
Security
  • With support from the Security Manager, monitor the security situation and development in IRC operational areas with implications for staff safety and for program implementation;
  • Maintain Health and Safety standards in by carrying out regular inspection of the office updating warning notices and up-dating first aid kits with the support of the Security Manager
Human Resources / Administration
  • Directly manage, supervise and mentor the Finance Assistant and Supply Chain staff of the Urban Program
  • Ensure that all performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency;
  • Support in identifying training needs for urban program staff and make appropriate recommendations to the DDP, DDO and the CD;
  • Ensure that administrative matters of the field office are carried out in accordance with IRC HR and administration policies;
  • Ensure that all IRC staff at the Field level comply with the IRC Code of Conduct/IRC WAY and other relevant policies pertaining to staff conduct.
Supply Chain
  • In collaboration with NBI HQ, oversee the carrying out of supply chain operations by Urban SC staff, including procurement (both local and through Nairobi HQ Office), stock management, asset management, vehicle operations, equipment maintenance and repair (including communications and computer equipment);
  • Coordinates all transport and travel arrangements for the Urban Programme in collaboration with NBI HQ Supply Chain team.
  • Ensure compliance with IRC and donor Supply Chain policies at all times.
  • Support and ensure accurate staff movement planning at all times
Finance
  • Oversee the financial management of field office operations by the Urban program staff, including cash management, issuing and tracking advances, ensuring complete and correct use of all finance forms; timely notice to Nairobi of cash transfer/petty cash needs;
  • Ensure compliance with IRC and donor finance policies at all times;
Representation / Communications
  • Represent IRC in external engagements with GoK, UN-Agencies, IRC Partners, other NGOs and key stakeholders;
  • Coordinate IRC program activities with relevant officials and other humanitarian agencies;
  • Assist in the preparation of regular reports to keep partners and stakeholders informed of IRC’s activities;
  • Performs other administrative or office duties or projects as required or as assigned.
Required Qualifications, Experience & Competencies:
  • Bachelors Degree in Business Administration or related field of study.
  • 5 years experience in administration and management as an Office Manager or similar position, three years of which must have been spent working with an international NGO.
Skill and Abilities
  • Excellent organizational and analytical skills;
  • Ability to write narrative and analytical spread sheet reports
  • Proven computer literacy in MS-Word, MS-Excel MS-Access or related programs required
  • Ability to plan, prioritize, coordinate and perform multiple tasks simultaneously
  • Ability to work under pressure and to meet deadlines
  • Spoken and written fluency in English and Kiswahili desired
  • Willingness to put in extra hours in emergencies
  • Willingness to travel to the field
  • Systems oriented individual
  • Good team player
How to Apply

CLICK HERE to apply online

Kenyan nationals are encouraged to apply.

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector. 

IRC leading the way from harm to home.
 

IRC is an Equal Opportunity Employer.
 
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.


Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request  for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here