United Nations Support Office for
AMISOM (UNSOA)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Deadline for Applications: 09 October 2015
Functional Title: Finance Assistant
Grade: GL-4
Sections Unit: Finance
Location: Nairobi
Vacancy Announcement Number: UNSOA/FIN/ 015/2015
Organizational Setting and Reporting
Relationships: This position is located in the United Nations
Support Office for AMISOM (UNSOA), Budget and Finance Section in Nairobi.
The incumbent at this level usually
reports to the Chief of a Unit/Section.
Accountabilities:
Within delegated authority, the
Accounting Assistant will be responsible for the following duties:
- Record and reconcile accounting transactions.
- Analyze staff and vendor accounts and take
required action to clear outstanding receivable and payable transactions.
- Assist in the processing of payments to local
vendors for good and services. This includes amongst other things,
calculating, inputting, and checking payments for correctness and
communicating discrepancies to supervisors.
- Assist in processing payments to staff members
for their entitlements including salaries, claims and other allowances
locally.
- Review imprest and petty cash accounts and
process replenishments.
- Draft/prepare memoranda and/or faxes to
various offices, departments and overseas offices.
- Respond to queries from staff members and
third parties.
- Perform other duties as may be required.
Work implies frequent interaction
with the following: Self-Accounting Units (SAUs), Finance, Budget and
administrative officers and staff in the mission, UN Field missions as well as
Headquarters and other UN agencies/offices and vendors.
Results Expected:
Under general guidance, process work and related follow-up in an efficient and timely manner.
Seek advice from and/or report to
supervisor as applicable. Incumbent is expected to perform a variety of
accounting functions, e.g., preparing journals and disbursement vouchers as
required; settling expenditures against budgetary allotments; ensuring accuracy
of payroll transactions and proper settlement of travel claims and vendor
invoices.
Competencies:
Professionalism
- Knowledge of the Organization’s financial
rules and regulations as well as accounting policies and practices.
- Ability to maintain accurate records,
interpret/analyze a wide variety of data, and identify/resolve data
discrepancies and other problems.
- Demonstrated use of initiative and ability to
make appropriate linkages in work processes and anticipate next steps.
Planning and Organizing
- Demonstrated effective organizational skills
and ability to handle a large volume of data in an efficient and timely
manner.
Commitment to continuous learning
- Initiative and willingness to learn new
skills.
Technological Awareness
- Knowledge of SAP financial processes and
applications as they relate to accounting procedures.
- Proficiency in various spreadsheet, database
and word processing applications highly desirable.
Teamwork
- Good interpersonal skills; ability to work in
a multi-cultural, multi-ethnic environment with sensitivity and respect
for diversity.
Communication
- Ability to write in a clear and concise manner
and to communicate effectively orally.
Qualifications:
Education:
- High school or equivalent diploma
required.
- Certificate/Coursework/Training in accounting,
finance or directly related fields highly desirable.
- Candidates may be required to take basic
accounting and mathematical tests to determine their eligibility for this
position.
Experience:
- Progressively responsible experience within
the UN system in the field of accounting, finance, or other related fields
is highly desirable.
Language: Fluency in oral and written English; knowledge of a
second official UN language desirable.
Other Skills:
- Knowledge of UN systems and procedures as they
relate to Staff Rules and Regulations relating to entitlements and other
related financial regulations and rules and procedures.
- Strong computer skills highly desirable.
- Ability to work productively under pressure
and cope with meeting deadlines.
Qualified candidates may submit their
applications including their curriculum vitae or United Nations Personal
History form (P.11) to the address mentioned below on or before the deadline.
Email: recruitment-UNSOA@un.org
Please quote;
- Vacancy Notice Number and Functional Title in
the Subject of the e-mail.
- Index Number (for UN staff member) and a copy
of the last two performance appraisals.
Applications received after the
deadline 09 October 2015 will not be considered.