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Administrative Assistant Job in Kenya

Our Client is a Creative Agency currently recruiting an Administrative Assistant
  • Front office administration and ensuring cleanliness is maintained at all times
  • Receiving calls and responding to customer emails and enquiries.
  • Offering administrative support to the line managers.
  • Office management and budget administration  as well as petty cash management
  • Maintaining both electronic and physical filling systems
  • Managing and maintaining of office equipment’s
  • Maintaining the bills payable account and ensuring that all bills are paid on time or before the deadline, electricity, telephone, internet etc.
  • Maintain the statutory deductions files and ensure prompt payments of the statutory deductions, PAYE, NSSF, NHIF Taxes and VAT
  • Formatting reports, scanning necessary schedules, photocopying and biding of documents.
  • Planning and projecting human resource needs for consultancy contracts undertaken by the company.
  • Coordinating with clients on data collection and schedules of audits and other consultancy work
  • Keeping and maintain records of call and clients requests and ensuring respective parties have been notified immediately.
  • Establishing and controlling personnel records and files for both staff and consultants keeping good track of records of leave days and offs
  • Managing the timesheet records for all staff.
  • Providing assistance in monitoring employee performance appraisal processes.
  • Liaising with partners and directors in preparing contracts for both long term and short term consultants.
  • Coordinating & organizing meetings and trainings/workshops
  • Coordinating logistics, travel and accommodation arrangements for staff and partners
  • Coordinate clearance of staff separating from the organization.                 
  • Maintain the leave records
  • Ensuring visitors are well served and treated and directed.
  • Any other duties as assigned by the management.
The person
  • Self-driven and with a lot of personal initiative
  • Team player
  • Smart and with pleasant person
  • Must have good track experience
  • Person of high level of integrity
  • Organized and smart in approachr
  • Diploma level or graduate in office administration from a recognized institution
  • Secretarial training  or a Experience a must
  • MS office competent especially excel and word and presentation Office management skill
  • Knowledge of accounts and book keeping a must
  • More than 2 years working experience in a busy organization
  • Experience must include use of computers for the 2 years consistently
  • Additional  qualifications/Experience  in HR or Accounting would be an added advantage

If you feel you fit the above role, please send your CV only quoting the job title on the email subject to

 We do not charge any fee for receiving your CV in our database nor for interviewing.

Only candidates short-listed for interview will be contacted.

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