Vacancy: Accounts Officer - Regional Office
Summary: Diakonia is a Swedish Faith Based Development Organization that works together with local partner organizations for sustainable change for the most vulnerable people in the world.
Summary: Diakonia is a Swedish Faith Based Development Organization that works together with local partner organizations for sustainable change for the most vulnerable people in the world.
We work in 9 countries in Africa with
our Regional Office based in Nairobi.
We are looking for proactive,
dynamic, creative, open minded and self-driven individuals to the above
position at the Regional Office.
The job holder is responsible for
providing timely and efficient payment processing for duly authorized /
approved transactions and reports as well as maintaining up to date records of
cash, cheque, assets and payroll transactions
Key Responsibilities
Payment Processing
Key Responsibilities
Payment Processing
- Ensure all payments have supporting
documentation
- Examine supporting documents and ensure timely
payment of authorized and approved transactions.
- Ensure that settlement of invoices in respect
of service and goods providers are in accordance with existing contracts.
Financial Management
- Ensure payees are notified of any
discrepancies in the supporting documents.
- Maintain and update accounting records, fixed
assets register in accordance with accounting policies and procedures.
- Maintain safe custody of and manage petty cash
while ensuring the availability of sufficient cash for disbursement in the
office and at the bank.
- Prepare cash count, maintain daily reconciliation
of petty cash imprest, complete and submit weekly and monthly Cash Survey
Report.
- Maintain safe custody of all accounting
documents including cheque books, payment vouchers, PAYE, NHIF, NSSF,
Pension returns and Motor Vehicle Log books.
- Prepare and maintain the payroll and
associated statutory and voluntary returns.
- Acts as the bank agent – collecting cash,
cheque books and other bank documents
- Prepare bank and accounts reconciliation,
including audit schedules.
- Submit monthly and weekly reports as per
schedule
- Perform any other relevant duties as maybe
delegated from time to time.
Knowledge / Skills / Expertise
- Bachelor’s degree in business related field
(Commerce, Accounting, Finance, Arts) or other relevant field.
- A minimum three years’ experience in a busy
accounts office
- A qualification leading to certificates in
basic parts of professional accounting examinations - Chartered/Certified
Accountant or other comparable/equivalent qualification. At least CPA 1.
- Ability to maintain accounting records, analyse
and prepare reports and statutory returns.
- Ability to operate computer assisted
accounting and other packages is also mandatory.
- Sufficient knowledge of accounting and book
keeping
- Working knowledge of web based computerized
accounting and other computer application packages
- High level of integrity to be able to handle
assets, cash and cash related transactions.
- Good interpersonal skills to be able to relate
to people of diverse backgrounds.
- Attention to detail to be able to scrutinize
payment supporting documents before effecting payment
- Planning and organizing ability to be able to
accomplish tasks, file and retrieve accounting documents
- Effective communication both oral and written
- Good organizing skills in order to schedule
payments, prepare reports, classify, archive and retrieve documents within
required time frames.
How to Apply:
Send your application including a
cover letter indicating your desire to work with our client; a detailed CV
highlighting relevant experience, details of current and expected salary, a
daytime phone contact, email address, and the names of three professional
referees by close of business Friday 2nd October 2015
Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Please note that we do not charge
fees for receiving or processing job applications.
