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Accounts Officer Job in Nairobi, Kenya

Vacancy: Accounts Officer - Regional Office

 Diakonia is a Swedish Faith Based Development Organization that works together with local partner organizations for sustainable change for the most vulnerable people in the world. 

We work for a just, equal and sustainable world to change political, economic, social and cultural structures that cause poverty, inequality, oppression and violence. 

We work in 9 countries in Africa with our Regional Office based in Nairobi.  

We are looking for proactive, dynamic, creative, open minded and self-driven individuals to the above position at the Regional Office.
The job holder is responsible for providing timely and efficient payment processing for duly authorized / approved transactions and reports as well as maintaining up to date records of cash, cheque, assets and payroll transactions

Key Responsibilities

Payment Processing
  • Ensure all payments have supporting documentation
  • Examine supporting documents and ensure timely payment of authorized and approved transactions.
  • Ensure that settlement of invoices in respect of service and goods providers are in accordance with existing contracts.
Financial Management 
  • Ensure payees are notified of any discrepancies in the supporting documents.
  • Maintain and update accounting records, fixed assets register in accordance with accounting policies and procedures.
  • Maintain safe custody of and manage petty cash while ensuring the availability of sufficient cash for disbursement in the office and at the bank.
  • Prepare cash count, maintain daily reconciliation of petty cash imprest, complete and submit weekly and monthly Cash Survey Report.
  • Maintain safe custody of all accounting documents including cheque books, payment vouchers, PAYE, NHIF, NSSF, Pension returns and Motor Vehicle Log books.
  • Prepare and maintain the payroll and associated statutory and voluntary returns.
  • Acts as the bank agent – collecting cash, cheque books and other bank documents
  • Prepare bank and accounts reconciliation, including audit schedules.
  • Submit monthly and weekly reports as per schedule
  • Perform any other relevant duties as maybe delegated from time to time.
Knowledge / Skills / Expertise
  • Bachelor’s degree in business related field (Commerce, Accounting, Finance, Arts) or other relevant field.
  • A minimum three years’ experience in a busy accounts office
  • A qualification leading to certificates in basic parts of professional accounting examinations - Chartered/Certified Accountant or other comparable/equivalent qualification. At least CPA 1.
  • Ability to maintain accounting records, analyse and prepare reports and statutory returns.
  • Ability to operate computer assisted accounting and other packages is also mandatory.
  • Sufficient knowledge of accounting and book keeping
  • Working knowledge of web based computerized accounting and other computer application packages
  • High level of integrity to be able to handle assets, cash and cash related transactions.
  • Good interpersonal skills to be able to relate to people of diverse backgrounds.
  • Attention to detail to be able to scrutinize payment supporting documents before effecting payment
  • Planning and organizing ability to be able to accomplish tasks, file and retrieve accounting documents
  • Effective communication both oral and written
  • Good organizing skills in order to schedule payments, prepare reports, classify, archive and retrieve documents within required time frames.
How to Apply: 
Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Friday 2nd October 2015

Adept Systems
Management Consultants
P O Box 6416, Nairobi, GPO 00100


Only short listed candidates will be contacted. 

Please note that we do not charge fees for receiving or processing job applications.

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