United Nations Support Office for
AMISOM (UNSOA)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Temporary Job Opening
Deadline for Applications: 21 August 2015
Functional Title: Administrative Assistant
Grade: GL-4
Sections Unit: Finance
Location: Nairobi
Vacancy Announcement Number: UNSOA/FIN/ 014/2015
Organizational Setting and Reporting
Relationships
The Administrative Assistant based in
Nairobi reports to the Chief, Budget and Finance.
Duties and Responsibilities
The incumbent, within delegated
authority, will be responsible for the following duties;
- Collects relevant information and
documentation related to specific finance assignments; calculates computes
and verifies data.
- Assists in observing financial policies in
various departments throughout the Organisation.
- Performs other duties as may be required such
as administrative-related tasks: assisting in coding and monitoring recommendations,
recording of time and attendance, assisting in travel arrangements,
tracking status of audit assignments, documenting minutes of section
meetings,
- Assists in organizing and maintaining the
accounting working papers.
- Assists in processing payments to staff
members for their entitlements including salaries, claims, education
grants, etc.
- Drafts / prepares memoranda and / or faxes to
various offices, departments and overseas offices.
- Responds to queries from staff members and
third parties.
- Performs other duties as may be required.
Competencies
Professionalism:
- Shows pride in work and in achievements;
- demonstrates professional competence and
mastery of subject matter;
- is conscientious and efficient in meeting
commitments, observing deadlines and achieving results;
- is motivated by professional rather than
personal concerns;
- shows persistence when faced with difficult
problems or challenges;
- remains calm in stressful situations.
- Commitment to implementing the goal of gender
equality by ensuring the equal participation and full involvement of women
and men in all aspects of work.
Client Orientation:
- Considers all those to whom services are
provided to be “clients” and seeks to see things from clients’ point of
view;
- establishes and maintains productive
partnerships with clients by gaining their trust and respect;
- identifies clients’ needs and matches them to
appropriate solutions;
- monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems;
- keeps clients informed of progress or setbacks
in projects;
- meets timeline for delivery of products or
services to client.
Commitment to Continuous
Learning:
- Keeps abreast of new developments in own
occupation/profession;
- actively seeks to develop oneself
professionally and personally;
- contributes to the learning of colleagues and
subordinates;
- shows willingness to learn from others;
- seeks feedback to learn and improve.
Accountability:
- Takes ownership of all responsibilities and
honours commitments;
- delivers outputs for which one has
responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational
regulations and rules;
- supports subordinates, provides oversight and
takes responsibility for delegated assignments;
- takes personal responsibility for his/her own
shortcomings and those of the work unit, where applicable.
Qualifications
Education:
- High school certificate or equivalent and a
Certificate in accounting, finance or related field.
- Practical experience with SAP enterprise
resource planning system in the UN (“Umoja”) required due to the temporary
nature of the opening.
Work Experience
- Four years of experience in finance or
accounting, or related area.
Other
- Knowledge of the Organization’s financial
rules and regulations as well as accounting policies and practices.
- Ability to maintain accurate records,
interpret and analyze a wide variety of data.
- Ability to identify and resolve data
discrepancies and other problems.
Language:
- English
and French are the working languages of the United Nations Secretariat.
- For the post advertised, fluency in oral and
written English is required.
- Knowledge of another official United Nations
language is an advantage.
Qualified candidates may submit their
applications including their curriculum vitae or United Nations Personal
History form (P.11) to the address mentioned below on or before the deadline.
Email: recruitment-UNSOA@un.org
Please quote;
- Vacancy Notice Number and Functional Title in
the Subject of the e-mail.
- Index Number (for UN staff member) and a copy
of the last two performance appraisals.
Applications received after the
deadline 21 August 2015 will not be considered.