Stores Controller Job Vacancy

Job Description: Stores Controller

Main Purpose of Job Role:

Reporting to the General Manager, you will be responsible for managing all inventory control related activities.

Execute inventory control measures to ensure the hotel minimizes stock holding and maximizes stock system and paperwork accuracy.
The role carries responsibility for working with purchasing, goods inwards and dispatch to ensure necessary functions are carried out correctly

The job role may include other reasonable duties/tasks from time to time.

The position does not carry any supervisory or management responsibility.

Main Duties / Responsibilities:

1. Inventory Control

Develop the hotel’s inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalising inventory and maximizing available working capital
Manage and maintain the hotel’s material and stocked product inventory including stock profiles and stock locations
Manage and control perpetual inventory stock counting / inventory accuracy checks
Minimise overstocks and removal of obsolete / redundant raw materials to maximize availability of working capital
Ensure that goods inward / stock control department is well organized and controlled to sufficiently support production and the goals of the business.
Ensure incoming product is receipted and managed appropriately according to hotel procedure.
Ensure materials are ready and available for production as and when required.
Ensure that any materials that are late or holding up production for whatever reason are chased and followed up until received.
Ensure sub contract processes are received back and that suppliers are chased to ensure no late delivery situation.
Provide routine management information on inventory performance

2. Operational Performance

Achieve a minimum of 95% inventory record accuracy
Implement improvement processes and systems to reduce inventory, minimize costs and maximize working capital
Write and maintain accurate written procedures for all main inventory control processes and functions.
Be responsible for managing and running planned stock takes.
Perform cyclic stock checks
Check and adjust shop floor data collection data
Ensure works orders are correct and fully completed and that all stock has been allocated to the job correctly.
Ensure integrity and accuracy of the stock management system
Produce daily reports to ensure key critical areas of the stock system are controlled and any discrepancies addressed and resolved.
Manage control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved.

Person Specification:

Ideally possessing a relevant professional qualification and/or suitable background experience in inventory management / purchasing
Have a detailed understanding of inventory control / management systems .
Strong analytical and problem solving skills.
Possess excellent verbal and written communication skills for a demanding and customer focused working environment.
Possess excellent personal organisation and business administration skills in accordance with modern best practice methods.
Possess the ability to work productively, efficiently & effectively with initiative and drive under tight timescales and pressure whilst maintaining attention to detail and quality.
Possess the willingness to learn, improve and adapt.
Possess relevant IT skills in basic MS Office applications - outlook, excel & word.

Education and Experience

Minimum education of Bachelor degree in inventory, stores management or relevant discipline
Minimum of 4 years in stores control experience
Candidates should be willing to relocate to Uganda.
They should also have a valid passport.
Having a work permit to work in Uganda is an added advantage but not necessary.