CARE International in Kenya is
looking for an individual who is result oriented to fill the following
position:
Job Title: Stores Administration Assistant - Proctor & Gamble Rural Sales
Project
Ref: SAA/02/2015
Department / Project: Proctor
& Gamble Rural Sales Project
Supervisor: Project Manager P&G Rural Sales Project (With Technical Supervision by Finance Manager)
Location / Duty Station: Rakwaro
Supervisor: Project Manager P&G Rural Sales Project (With Technical Supervision by Finance Manager)
Location / Duty Station: Rakwaro
Grade: E
Job Summary & Purpose: The position also has overall responsibilities in
providing oversight on the management of P&G Rural Sales Project warehouse
where the P&G stocks will be stored prior to sales activities. The position
will also administer the maintenance of Hub warehouse facility.
Tasks and Responsibilities.
R 1: Management of Inventory
Tasks
R 1: Management of Inventory
Tasks
- Raise the requisition including support
documents of items as required from the distributor and submit to Project
Manager for P&G Rural Sales project for the procurement of items.
- Receive the goods once delivered to the Hub
and generate a Goods Received Note and update QuickBooks with details of
items received.
- Proper keeping, arrangement and maintenance of
goods in the store
- Maintain appropriate re-order levels to avoid
stock outs
- Receive orders and payment evidence from
Franchisees for items that they intend to buy from the Hub warehouse.
- Based on the types of items and quantities on
the Order Form and the unit selling prices of each item, confirm that
funds are banked and that amount banked agrees with the tabulated value of
the order.
- Issue goods to Franchisees as ordered and
record sales in QuickBooks.
- Issue receipt acknowledging receipt of funds
banked by the Franchisee. Issue original copy of the receipt to
Franchisee, attach one copy of the receipt to the Order Form and evidence
of payment
- Record in Quick Books the inventory released
from the stores associated with sales as well as inventory purchased and
stocked in the Hub warehouse.
- Receive and record in Quick Books the expenditure
and other financial transactions processed for and on behalf of the Hub by
either Kisumu or Nairobi Offices.
- Submit copies of Sales and other inventory
reports to Kisumu Office for recording into SCALA financial system.
- Track the sales and stock made per Franchisee,
generate and share various reports on a monthly basis like:
- Sales per Franchisee
- Inventory Status Report
- Profit & Loss statement…
- Generate weekly cash book status report and
submit to Nairobi Office for monitoring.
R 2: Oversight management of the
warehouse where P&G stocks will be stored
Tasks
- Run weekly inventory status report and verify
against physical inventory in the warehouse. Provide the verification
report to the Project Manager for P&G Rural Sales Project.
- On a weekly basis, reconcile the information
recorded in the inventory bin cards against the weekly inventory status
report. Provide the reconciliation report to the Project Manager for
P&G Rural Sales Project.
R 3: Office administration
Tasks
- Ensure that the warehouse and office areas are
cleaned and maintained in a neat order.
- Ensure the warehouse and office area are
secured at all times and only accessed by authorized persons.
- Administrate the use of Petty Cash allocated
for petty expenses related to the Warehouse hub activities in line with
CARE Kenya’s Petty Cash Policy.
- Raise Purchase Request for the office supplies
and submit to Project Manager for P&G Rural Sales Project to
facilitate procurement from either Kisumu or Nairobi Office.
- Other administration responsibilities
Authority:
Spending Authority: None
Supervision: None
Decision Making: Within normal limits to facilitate proper record
keeping and running of the Hub warehouse
Contacts / Key Relationships (Internal & External):
Contacts / Key Relationships (Internal & External):
- Project Manager for P&G Rural Sales
Project.
- Country Office Finance Manager.
- Franchisees
- Distributor
- Kisumu Finance Officer
Working Conditions: The position will be based in Rakwaro
Qualifications:
Education: Degree in Business Administration, Economics or related field
Qualifications:
Education: Degree in Business Administration, Economics or related field
Experience: or Entry level Graduate will be
considered
Certificate: Certified Public Accountant - CPA (K)
Competencies:
- Proficiency in Micro Soft Office application
packages
- Should be well skilled in communicating.
- Knowledge and experience in Quick books will
be an added advantage
Applications
Qualified candidates are invited to
send their application letters indicating the reference number, title of the
position along with an updated CV and email & telephone contacts of three
professional referees to;
The Human Resources & Development
Manager,
CARE International in Kenya,
email: Vacancies@care.or.ke
so as to be received not later than
14th August, 2015.
Only short listed candidates will be
contacted.
CARE is an equal opportunity employer and promotes gender equity.
CARE is an equal opportunity employer and promotes gender equity.
Canvassing will lead to automatic
disqualification.
CARE International in Kenya does not charge a fee at any stage of the recruitment process.
CARE International in Kenya does not charge a fee at any stage of the recruitment process.
(Application, interview, meeting,
processing, training or any other fees).