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NGO Jobs in Kenya – icipe

icipe - African Insect Science for Food and Health is a world-class research centre with a mission to alleviate poverty by ensuring food security, improving health, protecting the environment and building the capacity of researchers and communities across the developing world through the application of insect sciences. 

Employing more than 500 national and international staff, icipe is headquartered in Nairobi, Kenya with outposts in Ethiopia and on the shores of Lake Victoria in western Kenya. 

icipe has a proud reputation and history of delivering world quality science that has made crucial contributions to African food and health policy, delivered development outcomes to rural communities and has been at the forefront of building Africa’s biological research capacity.

The Centre’s research activities span the African continent with partnerships linking research organisations, not only across Africa, but also the globe. 

In addition, more than 100 graduate students and a number of postdoctoral fellows contribute to icipe’s research portfolio annually.

Vacancy: Human Resources Manager

Ref. No. IRS/129/072015

icipe is seeking to appoint an outstanding, dynamic and self-motivated individual to lead the Human Resources Unit. 

The selected candidate will be based at icipe’s Nairobi campus.

Job Description:
 The HR Manager leads in provision of HR services to all the Centre’s Staff, Hosted Staff, Visiting Scientists, Students and Consultants. 

With a focus on HR strategy, the HR manager implements employee attraction, retention, and development and performance management policies and processes. 

S/he develops and implements programmes and supporting systems for employee relations, staff wellbeing, workforce planning and workload management, and ensures equity and diversity.

Primary Responsibilities
  • Recruiting research and support staff with the capabilities and competences required for the present and future. As well, work with research leaders to anticipate future needs and lead the talent pooling, attraction and selection of staff in research roles, and ensure alignment and improvement of attraction and selection processes.
  • Implement organisation design plans, including preparation and review of job classifications, job descriptions and associated systems.
  • Implement talent management and succession planning initiatives.
  • Develop and implement induction and exit programmes and processes.
  • Develop and implement selection tools and methods.
  • Implement skills capacity development programmes, aligned with the plans and strategic goals.
  • Lead the learning and development programme, developing the capabilities and competences of research leaders, as well as research and research support staff, on staff development (encompassing management/supervisory skills and soft skills), and the sourcing and evaluation of appropriate providers.
  • Develop and implement performance management policies, systems and tools.
  • Implement recognition and rewards policies.
  • Administer and undertake reviews of salaries, and staff related insurance and other staff benefits, in accordance with policies and guidelines; and ensure value for money.
  • Implement initiatives designed to increase employee engagement.
  • Implement employee relations, consultation and engagement policies and processes.
  • Develop and implement service level for HR and Occupational Health and Safety (OHS) services. In addition, ensure HR is right sized, staffed, and with capable and motivated staff to deliver agreed services.
  • Develop and implement HR Information Systems to support service delivery and decision making, specifically HR within ERP, Staff Attraction, Staff Recruitment, Learning & Development Systems, Staff Performance Management System, and Management of Consultants contracting and other supporting systems.
  • Implement staff policies, practices and guidelines.
  • Implement an occupational health and safety (OHS) policy, processes and systems.
  • Ensure equitable and consistent interpretation and implementation of staff policies, and ensure compliance with relevant statutory requirements.
  • Identify precedents and document approved exceptions.
  • Respond to audits—internal and external.
  • Manage staff related litigation.
  • Provide compensation benefits to staff, as provided in their terms of employment.
Additional Responsibilities
  • Be an authorised Signatory of the Centre, and in this regard, authorise transactions as per delegated authority.
  • Attend joint meetings of collaborating institutions, and participate in tender processes.
  • Represent the Centre at external meetings on labour, employment and related matters.
  • Handle various matters of the Centre, by participating in joint arrangements with other research Centres.
  • Oversee preparation of the monthly Payroll, and approve monthly bank transfers of staff salaries.
Requirements / Qualifications
  • An advanced degree in social sciences, human resources or business related course.
  • Over 10 (ten) years’ relevant experience in HR management at a senior level, with a proven record of experience in an international organisation.
Core Competencies
  • Knowledge of labour laws and familiarity with the industrial relations practices.
Other Desirable Attributes
  • Strong interpersonal skills, ability to communicate and manage at all levels of the Centre, particularly with staff at all locations.
  • A high level of professional written and verbal communication.
This position reports to the Director of Finance & Administration (DFA).

The selected candidate should be available to start as soon as possible.

 Head of Finance

Ref. No. IRS/128/072015)

icipe is seeking to appoint an outstanding, dynamic and self-motivated individual of impeccable integrity to lead the Finance Unit. The selected candidate will be based at icipe’s Nairobi campus. 

Job Description: The Head of Finance (HoF) will have primary day-to-day responsibility at the Centre to ensure the existence and adherence to fundamental principles of financial management—financial accountability, internal controls, recordkeeping, compliances, financial integrity, planning, budgeting, cash-flow management and financial reporting. 

The HoF will support planning, monitoring and decision making processes to achieve best value in utilising resources, and providing quality information, financial analysis, training and professional advice.

Primary Responsibilities
  • First, provide overall supervision of the processes of recording, classifying and summarising financial transactions and interpreting the results, ensuring that all transactions of the Centre are recorded, and that there is easily accessible supporting original documentation for all the transactions. Second, provide necessary approvals for transactions and processes within set policies. Third, provide custodianship to all financial policies and procedures.
  • Review and provide timely and accurate analysis of budgets, financial trends and forecasts, including identifying fixed costs, cost centres and return on investment.
  • Continuous development and improvement of all supporting financial and management information systems for the Centre, ERP systems, project costing, and mapping of accounts codes and analysis codes.
  • Ensure that effective internal controls are in place to safeguard financial assets of the Centre, and ensure records systems are maintained in accordance with generally accepted accounting standards.
  • Ensure compliance with all applicable financial regulatory laws and rules for financial reporting in all jurisdictions where the Centre operates.
  • Oversee the coordination and activities of independent external auditors for the Centre and project audits, ensuring that all compliance issues are met and that the preparation of annual financial statements is in accordance with the Centre’s standards and international standards.
  • Oversee the preparation of periodic financial statements, financial management reports, cash flows, special analyses, and information reports for use by the Centre’s Senior Management Committee (SMC) and Governing Council Members. Equally important, ensure that the finance unit is capable of meeting all financial reporting requirements—statutory, management and contractual—on a timely basis.
  • Establish and maintain strong relationships with programme/project managers, identify their needs, and deliver enhanced business solutions. In the same way, provide support to other business support units in financial related matters. Additionally, provide recommendations to strategically enhance financial performance and business opportunities. Finally, analyse costs and expenses and guide programme/project managers, as well as analyse financial statements to pinpoint trends and potential problem areas.
  • Analyse cash flow, monitor banking activities, manage the investment of cash deposits in line with set policy, as well as other short and long-term investments to ensure adequate cash flow to meet the Centre’s needs.
  • Establish and implement short and long-range goals, objectives, policies, and operating procedures for the Finance Unit.
  • Oversee financial management of all stations, including the development of appropriate financial and budget  policies and procedures that incorporate all regulatory requirements.
  • Evaluate and advise the SMC on the impact of new programme/strategies and regulatory changes.
Additional Responsibilities
  • Represent the Centre externally to government and funding agencies.
  • Serve on tender, planning and policy-making committees.
  • Recruit, train, supervise, and evaluate Finance Unit staff.
  • Lead in the implementation of an enterprise resource planning (ERP) process.
Requirements / Qualifications
  • A master’s degree in finance or accounting.
  • Ten (10) years of experience in a senior-level finance and accounting position.
  • Professional accounting qualification – CPA, ACCA, CA, or similar accreditation.
Core Competencies
  • Knowledge of contracting, negotiating, and change management.
  • Knowledge of finance, accounting, budgeting, and cost control principles, including international standards.
  • Solid project cost accounting and project management skills.
  • Ability to analyse financial data and prepare financial reports, statements, and projections.
  • Ability to participate in, and facilitate, group meetings.
Other desirable attributes
  • Strong interpersonal skills, ability to communicate and manage at all levels of the Centre, particularly with staff at all locations.
  • Strong problem solving skills, and the ability to provide sound advice based on accurate and timely analyses.
  • High level of integrity and dependability, with a strong sense of timeliness and results orientation.
  • A high level of professional written and verbal communication.
  • Ability to motivate teams to produce quality materials within tight timeframes, and simultaneously manage several projects/tasks.
Reporting: This position reports to the Director of Finance & Administration (DFA).
The selected candidate should be available to start as soon as possible.

How to Apply
Applications will be accepted up to 21st August 2015, or until the position is filled, whichever is earlier.
Interested applicants should submit: 

(a) a confidential cover letter, 
(b) detailed CV with names and addresses of 3 referees (including e-mail addresses, fax numbers), and 
(c) a statement of suitability.

Candidates are required to apply online through:

This is a two-year contract, renewable after successfully completing a six-month probation period of the first contract. 

A competitive and generous compensation package, including children education allowance up to university first degree, health and life insurance, generous pension, housing and transport allowances, duty free privileges, home leave and relocation allowances, and much more, will be offered to the right candidate. 

Only shortlisted candidates will be acknowledged.

icipe is an Equal Opportunity Employer

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