icipe - African Insect Science for
Food and Health is a world-class research centre with a mission to alleviate
poverty by ensuring food security, improving health, protecting the environment
and building the capacity of researchers and communities across the developing
world through the application of insect sciences.
icipe has a proud reputation and
history of delivering world quality science that has made crucial contributions
to African food and health policy, delivered development outcomes to rural
communities and has been at the forefront of building Africa’s biological
research capacity.
The Centre’s research activities span
the African continent with partnerships linking research organisations, not
only across Africa, but also the globe.
In addition, more than 100 graduate
students and a number of postdoctoral fellows contribute to icipe’s research
portfolio annually.
Vacancy: Human Resources Manager
Ref. No. IRS/129/072015
icipe is seeking to appoint an
outstanding, dynamic and self-motivated individual to lead the Human Resources
Unit.
The selected candidate will be based
at icipe’s Nairobi campus.
Job Description: The HR Manager leads in provision of HR services to all the Centre’s Staff, Hosted Staff, Visiting Scientists, Students and Consultants.
With a focus on HR strategy, the HR
manager implements employee attraction, retention, and development and
performance management policies and processes.
S/he develops and implements
programmes and supporting systems for employee relations, staff wellbeing,
workforce planning and workload management, and ensures equity and diversity.
Primary Responsibilities
- Recruiting research and support staff with the
capabilities and competences required for the present and future. As well,
work with research leaders to anticipate future needs and lead the talent
pooling, attraction and selection of staff in research roles, and ensure
alignment and improvement of attraction and selection processes.
- Implement organisation design plans, including
preparation and review of job classifications, job descriptions and
associated systems.
- Implement talent management and succession
planning initiatives.
- Develop and implement induction and exit
programmes and processes.
- Develop and implement selection tools and
methods.
- Implement skills capacity development
programmes, aligned with the plans and strategic goals.
- Lead the learning and development programme,
developing the capabilities and competences of research leaders, as well
as research and research support staff, on staff development (encompassing
management/supervisory skills and soft skills), and the sourcing and evaluation
of appropriate providers.
- Develop and implement performance management
policies, systems and tools.
- Implement recognition and rewards policies.
- Administer and undertake reviews of salaries,
and staff related insurance and other staff benefits, in accordance with
policies and guidelines; and ensure value for money.
- Implement initiatives designed to increase
employee engagement.
- Implement employee relations, consultation and
engagement policies and processes.
- Develop and implement service level for HR and
Occupational Health and Safety (OHS) services. In addition, ensure HR is
right sized, staffed, and with capable and motivated staff to deliver
agreed services.
- Develop and implement HR Information Systems
to support service delivery and decision making, specifically HR within
ERP, Staff Attraction, Staff Recruitment, Learning & Development
Systems, Staff Performance Management System, and Management of
Consultants contracting and other supporting systems.
- Implement staff policies, practices and
guidelines.
- Implement an occupational health and safety
(OHS) policy, processes and systems.
- Ensure equitable and consistent interpretation
and implementation of staff policies, and ensure compliance with relevant
statutory requirements.
- Identify precedents and document approved
exceptions.
- Respond to audits—internal and external.
- Manage staff related litigation.
- Provide compensation benefits to staff, as
provided in their terms of employment.
Additional Responsibilities
- Be an authorised Signatory of the Centre, and in
this regard, authorise transactions as per delegated authority.
- Attend joint meetings of collaborating
institutions, and participate in tender processes.
- Represent the Centre at external meetings on
labour, employment and related matters.
- Handle various matters of the Centre, by
participating in joint arrangements with other research Centres.
- Oversee preparation of the monthly Payroll,
and approve monthly bank transfers of staff salaries.
Requirements / Qualifications
- An advanced degree in social sciences, human
resources or business related course.
- Over 10 (ten) years’ relevant experience in HR
management at a senior level, with a proven record of experience in an
international organisation.
Core Competencies
- Knowledge of labour laws and familiarity with
the industrial relations practices.
Other Desirable Attributes
- Strong interpersonal skills, ability to
communicate and manage at all levels of the Centre, particularly with
staff at all locations.
- A high level of professional written and
verbal communication.
Reporting
This position reports to the Director of Finance & Administration (DFA).
The selected candidate should be available to start as soon as possible.
Vacancy: Head of Finance
Ref. No. IRS/128/072015)
icipe is seeking to appoint an outstanding, dynamic and self-motivated individual of impeccable integrity to lead the Finance Unit. The selected candidate will be based at icipe’s Nairobi campus.
icipe is seeking to appoint an outstanding, dynamic and self-motivated individual of impeccable integrity to lead the Finance Unit. The selected candidate will be based at icipe’s Nairobi campus.
Job Description: The Head of Finance (HoF) will have primary
day-to-day responsibility at the Centre to ensure the existence and adherence
to fundamental principles of financial management—financial accountability,
internal controls, recordkeeping, compliances, financial integrity, planning,
budgeting, cash-flow management and financial reporting.
The HoF will support planning,
monitoring and decision making processes to achieve best value in utilising
resources, and providing quality information, financial analysis, training and
professional advice.
Primary Responsibilities
- First, provide overall supervision of the
processes of recording, classifying and summarising financial transactions
and interpreting the results, ensuring that all transactions of the Centre
are recorded, and that there is easily accessible supporting original
documentation for all the transactions. Second, provide necessary
approvals for transactions and processes within set policies. Third,
provide custodianship to all financial policies and procedures.
- Review and provide timely and accurate
analysis of budgets, financial trends and forecasts, including identifying
fixed costs, cost centres and return on investment.
- Continuous development and improvement of all
supporting financial and management information systems for the Centre,
ERP systems, project costing, and mapping of accounts codes and analysis
codes.
- Ensure that effective internal controls are in
place to safeguard financial assets of the Centre, and ensure records
systems are maintained in accordance with generally accepted accounting
standards.
- Ensure compliance with all applicable
financial regulatory laws and rules for financial reporting in all
jurisdictions where the Centre operates.
- Oversee the coordination and activities of
independent external auditors for the Centre and project audits, ensuring
that all compliance issues are met and that the preparation of annual
financial statements is in accordance with the Centre’s standards and
international standards.
- Oversee the preparation of periodic financial
statements, financial management reports, cash flows, special analyses,
and information reports for use by the Centre’s Senior Management
Committee (SMC) and Governing Council Members. Equally important, ensure
that the finance unit is capable of meeting all financial reporting
requirements—statutory, management and contractual—on a timely basis.
- Establish and maintain strong relationships
with programme/project managers, identify their needs, and deliver
enhanced business solutions. In the same way, provide support to other
business support units in financial related matters. Additionally, provide
recommendations to strategically enhance financial performance and
business opportunities. Finally, analyse costs and expenses and guide
programme/project managers, as well as analyse financial statements to
pinpoint trends and potential problem areas.
- Analyse cash flow, monitor banking activities,
manage the investment of cash deposits in line with set policy, as well as
other short and long-term investments to ensure adequate cash flow to meet
the Centre’s needs.
- Establish and implement short and long-range
goals, objectives, policies, and operating procedures for the Finance
Unit.
- Oversee financial management of all stations,
including the development of appropriate financial and budget
policies and procedures that incorporate all regulatory requirements.
- Evaluate and advise the SMC on the impact of
new programme/strategies and regulatory changes.
Additional Responsibilities
- Represent the Centre externally to government
and funding agencies.
- Serve on tender, planning and policy-making
committees.
- Recruit, train, supervise, and evaluate
Finance Unit staff.
- Lead in the implementation of an enterprise
resource planning (ERP) process.
Requirements / Qualifications
- A master’s degree in finance or accounting.
- Ten (10) years of experience in a senior-level
finance and accounting position.
- Professional accounting qualification – CPA,
ACCA, CA, or similar accreditation.
Core Competencies
- Knowledge of contracting, negotiating, and
change management.
- Knowledge of finance, accounting, budgeting,
and cost control principles, including international standards.
- Solid project cost accounting and project
management skills.
- Ability to analyse financial data and prepare
financial reports, statements, and projections.
- Ability to participate in, and facilitate,
group meetings.
Other desirable attributes
- Strong interpersonal skills, ability to
communicate and manage at all levels of the Centre, particularly with
staff at all locations.
- Strong problem solving skills, and the ability
to provide sound advice based on accurate and timely analyses.
- High level of integrity and dependability,
with a strong sense of timeliness and results orientation.
- A high level of professional written and
verbal communication.
- Ability to motivate teams to produce quality
materials within tight timeframes, and simultaneously manage several
projects/tasks.
Reporting: This position reports to the Director of Finance
& Administration (DFA).
The selected candidate should be
available to start as soon as possible.
How to Apply
Applications will be accepted up to
21st August 2015, or until the position is filled, whichever is earlier.
Interested applicants should
submit:
(a) a confidential cover
letter,
(b) detailed CV with names and
addresses of 3 referees (including e-mail addresses, fax numbers), and
(c) a statement of suitability.
Candidates are required to apply online through:http://recruit.icipe.org
This is a two-year contract,
renewable after successfully completing a six-month probation period of the
first contract.
A competitive and generous
compensation package, including children education allowance up to university
first degree, health and life insurance, generous pension, housing and
transport allowances, duty free privileges, home leave and relocation
allowances, and much more, will be offered to the right candidate.
Only shortlisted candidates will be
acknowledged.
icipe is an Equal Opportunity
Employer