Check your search results here

NGO Jobs in Kenya - CARE International

CARE International in Kenya is looking for an individual who is result oriented to fill the following position:

Job Title: Stores Administration Assistant - Proctor & Gamble Rural Sales Project

Ref: SAA/02/2015
Department / Project: Proctor & Gamble Rural Sales Project    

 Project Manager P&G Rural Sales Project (With Technical Supervision by Finance Manager)    

Location / Duty Station:

Grade: E

Job Summary & Purpose: The position also has overall responsibilities in providing oversight on the management of P&G Rural Sales Project warehouse where the P&G stocks will be stored prior to sales activities. The position will also administer the maintenance of Hub warehouse facility. 

Tasks and Responsibilities.

R 1: Management of Inventory

  • Raise the requisition including support documents of items as required from the distributor and submit to Project Manager for P&G Rural Sales project for the procurement of items.
  • Receive the goods once delivered to the Hub and generate a Goods Received Note and update QuickBooks with details of items received.
  • Proper keeping, arrangement and maintenance of goods in the store 
  • Maintain appropriate re-order levels to avoid stock outs
  • Receive orders and payment evidence from Franchisees for items that they intend to buy from the Hub warehouse.
  • Based on the types of items and quantities on the Order Form and the unit selling prices of each item, confirm that funds are banked and that amount banked agrees with the tabulated value of the order.
  • Issue goods to Franchisees as ordered and record sales in QuickBooks.
  • Issue receipt acknowledging receipt of funds banked by the Franchisee. Issue original copy of the receipt to Franchisee, attach one copy of the receipt to the Order Form and evidence of payment
  • Record in Quick Books the inventory released from the stores associated with sales as well as inventory purchased and stocked in the Hub warehouse.
  • Receive and record in Quick Books the expenditure and other financial transactions processed for and on behalf of the Hub by either Kisumu or Nairobi Offices.
  • Submit copies of Sales and other inventory reports to Kisumu Office for recording into SCALA financial system.
  • Track the sales and stock made per Franchisee, generate and share various reports on a monthly basis like:
  1. Sales per Franchisee
  2. Inventory Status Report
  3. Profit & Loss statement…
  • Generate weekly cash book status report and submit to Nairobi Office for monitoring.
R 2: Oversight management of the warehouse where P&G stocks will be stored
  • Run weekly inventory status report and verify against physical inventory in the warehouse. Provide the verification report to the Project Manager for P&G Rural Sales Project.
  • On a weekly basis, reconcile the information recorded in the inventory bin cards against the weekly inventory status report.  Provide the reconciliation report to the Project Manager for P&G Rural Sales Project.
R 3: Office administration
  • Ensure that the warehouse and office areas are cleaned and maintained in a neat order.
  • Ensure the warehouse and office area are secured at all times and only accessed by authorized persons.
  • Administrate the use of Petty Cash allocated for petty expenses related to the Warehouse hub activities in line with CARE Kenya’s Petty Cash Policy.
  • Raise Purchase Request for the office supplies and submit to Project Manager for P&G Rural Sales Project to facilitate procurement from either Kisumu or Nairobi Office.
  • Other administration responsibilities
Spending Authority: None        
Supervision: None    
Decision Making: Within normal limits to facilitate proper record keeping and running of the Hub warehouse

Contacts / Key Relationships (Internal & External):
  1. Project Manager for P&G Rural Sales Project.
  2. Country Office Finance Manager.
  3. Franchisees
  4. Distributor
  5. Kisumu Finance Officer
Working Conditions: The position will be based in Rakwaro

 Degree in Business Administration, Economics or related field
Experience:  or Entry level Graduate will be considered    
Certificate: Certified Public Accountant - CPA (K)
  • Proficiency in Micro Soft Office application packages
  • Should be well skilled in communicating.
  • Knowledge and experience in Quick books will be an added advantage

Job Title: Health Products Promotion Assistant – Proctor &Gamble Rural Sales Project
Ref: HPPA/01/2015

Department / Project: P&G Rural Sales Program

Supervisor: Project Manager

Location / Duty Station: Rakwaro

Date of Employment:
 1st September, 2015

Grade: E

Job Summary & Purpose:
 The Health Products Promotion Assistant  – P&G Rural Sales will work  directly under the supervision of Project Manager to promote integration of women and youth into market-based health and small-scale clean energy technologies and value chains and utilization of health and clean energy products by women through GS&L group members as the primary network.

She/he will be responsible for training franchisees in business and sales techniques, P&G health and clean energy products. 

She/he will support product distribution and monitor sales growth and effective utilization of P&G Health products, micro solar lantern and conservation energy Cookstoves. 

The Health Products Promotion Assistant will be in charge of key Hub customers mapped in the direct existing channel (Franchisees, Sales Agents and their assistants). 

She/he will be the key point of contact between the Project HUB and customers, in charge of order collection, sell-out strategies & brand business driver in terms of Distribution, Visibility, etc. and responsible for the sales targets across the GS&L and door to door sales network.  

Tasks and Responsibilities

R 1: Project Business Growth
  • Continuously support distribution and monitoring uptake of Health products (specifically Proctor and Gamble products) and desirable clean energy products with an ultimate aim of documenting and sharing learning for purposes of project scale up, concept and proposal development.
  • Develop capacities of GS&L Franchise network and stakeholders mainly through trainings to produce competent Franchisees (Stockists), community trainer’s (Sales Agents) and Assistant Sales Agents imperative to health and clean energy product utilization.
  • Train and monitor adoption of business/sales skills to Franchisees and sales agents and carry out training needs assessment for Health and Renewable Energy products.
  • Develop cost savings operations by constructing long term winner sales strategies & customers’ relationships
  • Represent the HUB at trade exhibitions, events and demonstrations.
  • Challenge any objections with a view to getting the customer to buy the Hub projects
R 2: Monitoring
  • Create awareness on importance of adopting P&G health and clean energy products by developing product captivating messages.
  • Supervise sales training and application to groups to determine achievement of target and proper quality of content as guided by the business / sales skills packages for P&G Health and clean energy products.
  • Ensure Franchisees apply effective participatory and adult training techniques for selected P&G and renewable energy enterprise packages, and they are able to effectively conduct the training to their sales and assistant sales agents.
  • Provide input to the review and development of training materials. 
  • Review Franchisees documentation/data forms/statistics to ensure availability of accurate Project data.
  • Build and monitor relationships between the two level existing business model {business to business (B2B)} and business to customer or consumer (B2C) – Hub & Franchisees and Franchisees to Sales Agents relationships.
  • Gather market and customer information
  • Ensure quantity and quality of products prior to delivery is as per requirement.
R3: Maintenance of Resources
  • Undertake proper maintenance of the project assets and ensure proper    use of other project resources assigned to him/her according to CARE Kenya policies.
R4: Networking
  • Collaborate with the GOK, CARE staff and other development partners.
R5: Reporting
  • Generate Narrative reports from the field as guided by the project document
R5: Delegated Duties
  • Perform any other duty as may be assigned by the supervisor.
Authority: Nil

Contacts / Key Relationships (Internal & External):
  1. Project Manager
  2. Stores Administration Officer
  3. Distributor.
  4. Franchisees
Working Conditions: 85%  field work



Degree in Business Administration coupled with 1 year experience or diploma in the same with 3 years’ experience    
Demonstrated capacity in:
  • Community -managed savings and loan and community mobilization
  • Good report writing skills
Certificate: Sales and Marketing from a recognized institution.

  • Driving License, classes BCE – F&G
  • Report writing skills
  • Good communication skills
  • Computer literate.
Qualified candidates are invited to send their application letters indicating the reference number, title of the position along with an updated CV and email & telephone contacts of three professional referees to; 

The Human Resources & Development Manager, 
CARE International in Kenya, 

so as to be received not later than 14th August, 2015. 

Only short listed candidates will be contacted.

CARE is an equal opportunity employer and promotes gender equity. 

Canvassing will lead to automatic disqualification.

CARE International in Kenya does not charge a fee at any stage of the recruitment process. 

(Application, interview, meeting, processing, training or any other fees).

DO NOT MISS to Subscribe below for the latest jobs to your EMAIL for FREE

Enter your email address:

Delivered by FeedBurner

Want to know the latest news, read great articles, features, jobs and careers? Then click here