The Independent
Policing Oversight Authority (IPOA) is a state Authority created under an Act
of Parliament No.35 of 2011, which provides for civilian oversight over the
work of the police.
IPOA is mandated to
hold the police accountable to the public in the performance of their
functions.
IPOA wishes to recruit
a results-oriented Kenyan citizen with drive, vision and creativity to fill the
following vacancy at the Authority:
Head, Inspections and
Monitoring
IPOA Grade 3
Job Ref: IPOA/HR/10/2015
Reports to Director, Inspections and Monitoring
Major duties and
responsibilities
·
Developing and Implementing Strategies, Policies and programmes
on Inspections and monitoring activities;
·
Managing and providing strategic leadership to the inspections
and monitoring teams to gather information and conduct physical inspections of
police premises and detention facilities under the control of the National
Police Service;
·
Developing and implementing departmental annual work-plans and
budgets;
·
Continuously reviewing the Monitoring and Inspections tools,
ensuring that they meet the expected standards;
·
Evaluating the performance of team members on annual basis and
identifying existing gaps;
·
Ensuring that the inspections and monitoring team members have
clearly defined responsibilities and performance objectives;
·
Ensuring all inspections and monitoring outcomes meet required
standards in methodology and design;
·
Advising on inspections and monitoring plan and budget review;
·
Monitoring and evaluation of key performance indicators and
production of timely and accurate reports such as semi-annual Performance
reports and annual reports;
·
Ensuring proper management of the department’s information,
records and resources;
·
Any other duties as may be assigned from time to time.
Profile:
·
Must be a citizen of Kenya.
Required functional skills:
For appointment to
this grade, an officer must have:
·
Bachelors in either of the following disciplines: Public
Administration, Criminal Justice, Law, Social Sciences or equivalent
qualifications from a recognized institution;
·
Master’s degree in either of the following disciplines: Public
Administration, Criminal Justice, Law, Social Sciences or equivalent
qualifications from a recognized institution will be an added advantage;
·
Served for a minimum period of three (3) years in the grade of
Chief Inspection and Monitoring officer or eight (8) years in a comparable and
relevant position in the Public Service or Private Sector;
·
Demonstrated professional competence and capability in work
performance.
·
Experience of working with a diverse workforce;
Required behavioral skills:
·
A candidate must be a person of integrity, demonstrate excellent
interpersonal skills and be a team player;
·
Strong managerial skills, including motivating, developing,
coaching and leading teams;
·
Demonstrate high ethical standards;
·
Demonstrate experience in result based strategic planning,
monitoring and evaluation as well as financial management skills;
·
Excellent knowledge of relevant computer software and
applications.
Supervisory responsibilities:
The Head of
Inspections and Monitoring has day to day supervision and management of staff
and, provide administrative and functional oversight to all Inspections and
Monitoring staff.
Working relationships:
·
Internal – is part of Authority’s senior management Team. S/he
works closely with Directors in other departments on a regular basis.
·
External – interacts with various stakeholders/Publics and other
professional bodies such as ISM, Police and academic institutions, business and
industry leaders, consultants, among others.
Head, Risk and Audit
IPOA Grade 3
Job Ref: IPOA/HR/11/2015
Reports to the Board functionally and to the CEO administratively.
Supervises: Risk and Audit Staff.
Major duties and responsibilities
IPOA Grade 3
Job Ref: IPOA/HR/11/2015
Reports to the Board functionally and to the CEO administratively.
Supervises: Risk and Audit Staff.
Major duties and responsibilities
·
Developing and reviewing Risk management policy;
·
Ensuring that the organization has a management strategy;
·
Developing internal audit and risk management processes;
·
Overseeing the internal audit of organizational systems and
processes;
·
Undertaking risk assessment of operations;
·
Ensuring compliance of all relevant laws;
·
Spearheading development of risk audit a security policy on staff,
premises and information;
·
Conducting staff training on risk management, security and audit
processes;
·
Developing the Authority’s annual audit plan;
·
Facilitating the organization’s annual auditing by the Auditor
General.
·
Any other duties as may be assigned from time to time.
Profile:
·
Must be a citizen of Kenya.
Required functional skills:
For appointment to this grade, an officer must have:
For appointment to this grade, an officer must have:
·
Bachelors in either of the following disciplines: Commerce,
Finance, Business Administration or any related discipline from a recognized
institution;
·
Master’s degree in either of the following disciplines:
Commerce, Finance, Business Administration or any related discipline from a
recognized institution will be an added advantage;
·
Must be a CPA (K) holder;
·
Be a certified Information Systems Auditor or an equivalent
qualification;
·
Have at least eight (8) years Senior Management experience in
Audit;
·
Be a member of a recognized professional body (Institute of
Internal Auditors)
·
Have experience of working with a diverse workforce;
·
Demonstrate the highest level of ethical behavior and standards;
·
Strong managerial skills, including motivating, developing,
coaching and leading teams;
·
Demonstrated experience in result based strategic planning,
monitoring and evaluation as well as financial management skills;
·
Work accurately with close attention to detail.
Required behavioral skills:
·
A candidate must be a person of integrity, demonstrate excellent
interpersonal skills to facilitate interaction with the workforce and be a team
player;
·
Be an effective communicator with excellent interpersonal
skills;
·
Excellent knowledge of relevant computer software and
applications.
Supervisory responsibilities: The Head of Risk and
Audit has day to day supervision and management of risk and audit staff. The
Head will provide administrative and functional oversight to all Audit staff.
Working relationships:
·
Internal – is part of Authority’s senior management Team. S/he
works closely with Board members on regular basis.
·
External – interacts with various stakeholders/Publics and other
professional bodies such as ISM, Police and academic institutions, business and
industry leaders, consultants, among others.
Senior Risk and Audit
Officer
IPOA Grade 5
Job Ref: IPOA/HR/12/2015
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Reports to the Head, Risk
and Audit.
Major duties and
responsibilities:
·
Providing inputs and proposals for the update of standards,
procedures and guidelines for internal audit in the organization;
·
Conducting audits of IPOA operations as per the approved risk
based audit plan;
·
Conducting follow up audits;
·
Verifying the existence and safety of the Authority’s assets;
·
Preparing draft internal audit reports for presentation to
Management;
·
Carrying out continuous risk assessment and evaluation; and
·
Assisting in the implementation of the IPOA risk management
framework;
·
Any other duties as may be assigned from time to time.
Profile:
·
Be a citizen of Kenya.
Required functional skills:
For appointment to
this grade, an officer must have:
·
Bachelors in the following disciplines: Commerce (Finance or
Accounting Option), Business Administration (Accounting Option), Information
Technology; or equivalent qualification from a recognized institution;
·
Passed part III of Certified Public Accountants (CPA) Kenya
examination or equivalent qualification from recognized institution;
·
Served in the grade of Risk & Audit Officer, for a minimum
period of three (3) years or four (4) years in a comparable and relevant
position in the Public or Private Sector;
·
A certificate in computer application skills; and
·
Shown merit, integrity and ability as reflected in work
performance and results.
Required behavioral skills:
·
A Candidate must be a person of integrity, demonstrate excellent
interpersonal skills and be a team player;
·
Strong managerial skills, including motivating, developing,
coaching and leading teams;
·
Demonstrate high ethical standards;
Performance, Monitoring
and Evaluation Officer
IPOA Grade 4
Job Ref: IPOA/HR/13/2015
Reports to the Chief Executive
Officer.
Major duties and
responsibilities:
·
Developing and Implementing Performance Monitoring and
Evaluation frameworks and tools;
·
Undertaking Corporate Monitoring and Evaluation of performance
against the strategy and work-plans;
·
Liaising with all departments of IPOA to develop, harmonize and
define performance indicators;
·
Organizing for evaluation and impact studies and the use of data
for improvement;
·
Any other duties as may be assigned from time to time.
Profile:
·
Be a citizen of Kenya.
Required functional skills:
For appointment to
this grade, an officer must have:
·
A Bachelors in Statistics, Economics, Computer Science with
proven equivalent qualification will be considered;
·
Five (5) years relevant working experience in the field of
Performance Monitoring and Evaluation;
·
Have experience in database / statistical management and data
analysis;
·
Must be computer literate with strong end user skills and
proficiency in MS Office and SPSS statistical package;
Required behavioral skills:
·
A Candidate must be a person of integrity, demonstrate excellent
interpersonal skills and be a team player;
·
Strong managerial skills, including motivating, developing,
coaching and leading teams;
·
Demonstrate high ethical standards;
·
Be an effective communicator with excellent negotiation and
people leadership skills;
Supervisory responsibilities: The Performance
Monitoring and Evaluation officer will provide functional oversight to all
departments with regards to Performance Monitoring and Evaluation function.
Working relationships:
·
Internal – is part of Authority’s management Team. S\he works
closely with Board members on regular basis.
·
External – interacts with various stakeholders/Publics and other
professional bodies such as ISM, Police and academic institutions, business and
industry leaders, consultants, among others.
Research Assistant / Data
Entry Clerks
Job Ref: IPOA/HR/19/2015
Job Ref: IPOA/HR/19/2015
Report to the Head of Human
Capital.
Successful applicants
will be called upon to work for the Authority ON A NEEDS for a defined short
period of time.
Major duties and
responsibilities
·
Planning and preparing source data for computer entry by sorting
and compiling information;
·
Entering data into appropriate database fields, records, and
files;
·
Receiving, verifying, correcting, updating and modifying
information and documentation as required.
·
Efficient and timely preparation of reports for decision making;
·
Performing other supportive duties in line with the job position
as may be assigned.
Profile:
·
Must be a citizen of Kenya.
Required functional skills:
For engagement an
applicant must:
·
Be a degree holder;
·
Possess Computer skills and applications’ knowledge.
Required behavioral skills:
·
Demonstrate high ethical standards;
·
A high sense of understanding of matters of data
confidentiality;
·
Be a person of high integrity with a keen sense of detail.
·
Ability to work efficiently and effectively.
Support Staff
IPOA Grade 9
Job Ref: IPOA/HR/18/2015
Reporting to
Administrations Officer, the jobholder will be responsible for the general
cleanliness and office support of IPOA offices.
The jobholder will
also be responsible for:
·
Ensuring dispatch of office letters and related correspondences;
·
Ensuring cleanliness of IPOA premises and offices;
·
Assisting in photocopying and documentation tasks;
·
Preparing and serving staff tea;
·
Undertaking day to day errands as required.
The successful candidate will have Educational Qualifications: -
KCSE mean grade D and 2 years relevant experience.
A valid motorcycle
riding license will be an added advantage.
Certificate of good
conduct is a must.
Investigations Officer
IPOA Grade 6
Job Ref: IPOA/HR/17/2015
5 Positions
Reports to the Head of
Investigations.
This is the entry
grade for this cadre. An officer at this level will work under the guidance of
a senior officer.
Major duties and
responsibilities
Duties and
responsibilities at this level will entail:
·
Undertaking investigations on allegations of misconduct, deaths
and serious injuries to persons while in police custody, or which are the
result of police action or inaction; or were caused by members of the National
Police Service;
·
Gathering and analyzing evidence and organizing it in
statements, sets of records and facts;
·
Gathering information and produce intelligence reports to inform
investigations;
·
Recording of statements from complainants, witnesses and
suspects officers;
·
Ensuring safe custody of all investigative records and evidence
in liaison with the Monitoring and Inspections Directorate;
·
Conduct impromptu visits to stations during inspection tours to
audit police investigations into complaints against the service.
·
Conducting undercover investigations and surveillance
operations;
·
Carrying out sting operations especially where ongoing
misconduct is reported to the Authority;
·
Attending post-mortems;
·
Documenting all investigations in concise, factual and timely
manner; and
·
Supporting prosecution process in court.
·
Any other duties as may be assigned from time to time
Profile:
·
Must be a citizen of Kenya.
Required functional skills:
For appointment to
this grade, an officer must have:
·
A Bachelor’s degree in any of the following disciplines:
Forensic Science, Criminal Justice, Criminology, Law, Political Science, Human
Rights, Social Sciences or equivalent qualifications from a recognized
institution; and
·
Ability to use computer application;
Required behavioural skills:
·
Candidates must be a person of integrity, demonstrate excellent
interpersonal skills and be a team player;
Senior Investigations
Officer
IPOA Grade 5
Ref: IPOA/HR/16/2015
5 Positions
Reports to the Director
Investigations.
Main Duties and
Responsibilities
The Investigations
Officer will be responsible to the Head of Investigations. Specific duties and
responsibilities will entail:-
·
• Developing investigation/work plans for the cases allocated.
·
• Undertaking investigations on allegations of misconduct,
deaths and serious injuries to persons while in police custody, or which are
the result of police action or inaction; or were caused by members of the
National Police Service;
·
• Leading investigations into cases undertaken by investigations
teams;
·
• Gathering and analysing evidence and organizing it in
statements, sets of records and facts;
·
• Gathering information and produce intelligence reports to
inform investigations;
·
• Recording of statements from complainants, witnesses and
suspects officers;
·
• Ensuring safe custody of all investigative records and
evidence;
·
• Attending post-mortems;
·
• Documenting all investigations in concise, factual and timely
manner; and
·
• Supporting prosecution process in court
·
• Any other duties as may be assigned from time to time
Job Specifications
For appointment to
this grade, an officer must have:-
·
Served for a minimum period of three (2) years in investigatory
work in a national or international investigation agency at the grade of
Investigation Officer or Forensic Auditor or four (4) years in a comparable and
relevant position in the Public Service or Private Sector;
·
A Bachelor’s degree in any of the following disciplines:
Criminal Justice, Criminology, Law, Political Science, Social Sciences or
equivalent qualifications from a recognized institution;
·
A valid driving license
·
Ability to use computer application; and
·
Shown merit and ability as reflected in work performance
·
Demonstrable knowledge in investigation, forensic audit and
human rights.
Procurement
Assistant
IPOA Grade 7
Job Ref: IPOA/HR/15/2015
Reports to the Procurement
Officer
Major duties and
responsibilities
·
Ensuring proper procurement of Goods and Services within the
framework of established policies and procedures;
·
Ensuring proper record keeping of all procurement records
including tender documents and availing them when required;
·
Providing routine secretarial support to Procurement unit;
·
Assisting in development of indents, orders and requisitions;
·
Keeping an update of Procurement registry;
·
Keeping data of all the LSOs and LPOs;
·
Preparing GRNs, LSOs and LPOs.
·
Any other duties as may be assigned from time to time.
Profile:
·
Must be a citizen of Kenya.
Required functional skills:
For appointment to
this grade, a candidate must have:
·
Bachelor’s degree in Supplies Management or equivalent
qualification from a recognized institution;
·
A Diploma in Supplies Management;
·
Two (2) years relevant working experience in the field of
procurement with a reputable organization;
·
Membership to Kenya Institute of Supplies and Management.
Required behavioral skills:
·
Candidates must be a person of integrity, demonstrate excellent
interpersonal skills and be a team player;
·
Possess Computer skills and applications’ knowledge.
Senior Procurement Officer
IPOA Grade 5
Job Ref: IPOA/HR/14/2015
Reports to Head, Procurement
Major duties and
responsibilities
·
Ensuring timely processing of tenders for procurement of goods
and services within the framework of established policies and procedures;
·
Implementing the Authority’s policies and procedures;
·
Assisting in procurement documentation and supporting the Head
of Procurement with secretarial duties of procurement committees;
·
Maintaining an accurate record of the Authority’s suppliers and
service providers;
·
Providing support in Monitoring of the procurement functions in
Liaison with user departments in drawing and managing procurement contracts;
·
Ensuring accurate and up-to date procurement files and other
records;
·
In conjunction with departmental units, compiling a list of
assets earmarked for disposal for submission to the Disposal Committee.
·
Ensuring the Local Purchase Orders are maintained and prepared
accurately as per Tender and Procurement Committees’ resolutions;
·
Supervising the preparation of Goods Received Notes (GRNs), and
signing of Delivery Notes;
·
Implementing annual departmental procurement plans in liaison
with user departments as per the Authority’s approved material requirements;
·
Any other duties as may be assigned from time to time.
Profile:
·
Must be a citizen of Kenya.
Required functional skills:
For appointment to
this grade, an officer must have:
·
Bachelors in Supplies Management or equivalent qualification
from a recognized institution;
·
A Diploma in Supplies Management;
·
Four (4) years relevant working experience in the field of
procurement with a reputable organization;
·
Membership to Kenya Institute of Supplies and Management;
·
Managerial skills, including motivating, developing, coaching
and leading teams;
·
Possess Computer skills and applications’ knowledge;
·
Hands on experience in E-Procurement will be an added advantage.
Required behavioral skills:
·
Candidates must be a person of integrity, demonstrate excellent
interpersonal skills and be a team player;
·
Strong managerial skills, including motivating, developing,
coaching and leading teams;
·
Demonstrate high ethical standards;
·
Be an effective communicator with excellent negotiation and
people leadership skills;
How to Apply
Interested persons
should view detailed job descriptions and fill ONLY ONE application form (CLICK HERE to
download). No other application formats will be accepted.
Applications in a
sealed envelope with the job reference number clearly marked should be received
by the undersigned on or before Friday 14th August 2015.
Only shortlisted
candidates will be contacted.
The Chief Executive
Officer,
Independent Policing
Oversight Authority,
ACK Garden Annex, 3rd
Floor, 1st Ngong Avenue.
P.O. Box
23035-00100,
Nairobi.
Email:
careers@ipoa.go.ke
IPOA is an equal
opportunity employer.