Vacancy: Finance and Operations Officer
The Finance and Operations Officer shall assist in the running of the day-to-day finance, admin, and business operations at the CloudFactory Kenya Office.
The Finance and Operations Officer shall assist in the running of the day-to-day finance, admin, and business operations at the CloudFactory Kenya Office.
Major Responsibilities:
Finance Duties:
- Bank Reconciliation on a weekly basis, and
maintaining records of the monthly bank statements for all our banks.
- Maintain records, and process cloud worker
payments, and the staff payroll. Respond to any queries that may arise
accordingly, this will mean resolving discrepancies by collecting and
analyzing information before coming to any decision.
- Update payroll records by entering changes in
staff earnings, deductions, job title, transfers etc in our books of
accounts.
- Prepare summary reports of earnings, taxes,
deductions, leaves, bonus and other variables as required to ensure
accuracy of the payroll.
- Maintain payroll tax liabilities by
calculating employee income at prevailing tax rates, update the payroll
system, update the itax system, and ensure that we are paying the correct
tax at all times, and that all payments are paid before the deadlines.
- Ensure payments and payroll comply with
company policies and procedures; reporting any needed changes in a timely
manner. Make sure that all the necessary records are updated in the
accounting system at all times.
- Maintain employee confidence and protect
payroll operations by keeping the information strictly confidential.
- Petty cash daily count, handling, record
keeping and reporting.
- Prepare, record cheques and petty cash
vouchers in our accounting system before seeking approval from authorizing
signatory.
- Provide monthly reports on regular expenses.
Receive expense claim forms from various departments, scan them, forward
for approval if needed and process it for payment.
- Do other accounting and finance related tasks.
- Other duties as assigned.
Administration / Operations Duties:
- Coordinate the daily operations of the office
- staff/visitors’ in-outflow, cleanliness and maintenance of office
premises, kitchen, security and other necessary activities.
- Handle phone calls - screen & direct calls
to concerned person or provide relevant information.
- Coordinate with the security guard to provide
access to visitors to the office building.
- Greet visitors, provide them with the
necessary information and direct them accordingly.
- Coordinate the local and international
procurement of goods and services for the organization.
- Maintain the inventory of stationery and
supplies, including disbursement & replenishment.
- Assist in the maintenance of the office
building and grounds while maintaining good relationships with key local
craftsmen: electrical, plumbing, painters, handymen, etc.
- Assist in facilitating the comfort, transport
and accommodation of our guests when they visit Kenya: clients,
consultants, journalists, new foreign employees, other visitors, etc.
- Ensure that the office has ample supplies of
essential resources, to ensure the smooth running of the company.
- Maintain a high level of vendor management,
including ensuring that filing, and proper documentation are maintained
and are up to date at all times.
- Receive regular vendor invoices, record them
in time, check and proceed to organize for payment depending on the credit
terms.
- Organize mail pickup, receipt, sorting and
deliveries.
- Maintain the manual and soft documents, this
means: document retention, storage, and retrieval systems.
- Other duties as assigned.
HR Duties:
- Maintain personnel records.
- Manage the induction process for new
employees.
- Review system uploads, new hires management
and engagement.
- Review and communicate joiners and exits and
other organizational changes.
- Maintain templates for letter production that
are current and in line with labors laws and internal policies.
- Maintain good customer experience of HR’s
primary customer groups i.e. Employees, Managers, Recruiters, Organization
Effectiveness Consultants, HR Business Partners, Learning &
Development Officers, Payroll among others.
- Prepare, review and share reports as required
by the business from HR Operations.
- Maintain the performance evaluation calendar,
send timely reminders and make the necessary follow up.
- Other duties as assigned.
Skills and Knowledge Required:
- Good verbal and written communication in
Swahili and English.
- Ability to prioritize, open minded and good
organizational skills.
- Analytical and problem solving skills.
- Strong initiative and leadership skills.
- Ability to Balance Priorities: Organizes time,
and delegates responsibilities to balance administrative and leadership
priorities.
- Fosters Shared Leadership: That takes
advantage of individual expertise, strengths, and talents, and encourages
professional growth to the people reporting to you.
- Maintains Accountability: Establishes high
standards of accountability for self and others.
- Continuous Improvement of Leadership: Is
motivated to continuously improve leadership skills through, professional
development, self-reflection, and utilization of input from others.
- Encourages Innovation: Employs innovative and
effective solutions to complex problems.
Experience: 2 to 4 years in Finance/Accounting. Additional
experience in Operations, Business Administration or Human Resources will be an
advantage.
Education: Most probably you have a degree, but we are less worried about your level of education, and more worried about your ability to execute.
How to Apply
Education: Most probably you have a degree, but we are less worried about your level of education, and more worried about your ability to execute.
How to Apply
Qualified interested candidates are
requested to send resume and a cover letter to jobs@cloudfactory.com, with the
subject - Finance and Operations Officer - CF Kenya