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Finance and Operations Officer Job in Kenya

Vacancy: Finance and Operations Officer

The Finance and Operations Officer shall assist in the running of the day-to-day finance, admin, and business operations at the CloudFactory Kenya Office.

S/he shall work with the team to find ways to make the company more productive, by contributing to effective methods in its finance, admin and business operations functions.

Major Responsibilities: 

Finance Duties:

  • Bank Reconciliation on a weekly basis, and maintaining records of the monthly bank statements for all our banks.
  • Maintain records, and process cloud worker payments, and the staff payroll. Respond to any queries that may arise accordingly, this will mean resolving discrepancies by collecting and analyzing information before coming to any decision.
  • Update payroll records by entering changes in staff earnings, deductions, job title, transfers etc in our books of accounts.
  • Prepare summary reports of earnings, taxes, deductions, leaves, bonus and other variables as required to ensure accuracy of the payroll.
  • Maintain payroll tax liabilities by calculating employee income at prevailing tax rates, update the payroll system, update the itax system, and ensure that we are paying the correct tax at all times, and that all payments are paid before the deadlines.
  • Ensure payments and payroll comply with company policies and procedures; reporting any needed changes in a timely manner. Make sure that all the necessary records are updated in the accounting system at all times.
  • Maintain employee confidence and protect payroll operations by keeping the information strictly confidential.
  • Petty cash daily count, handling, record keeping and reporting.
  • Prepare, record cheques and petty cash vouchers in our accounting system before seeking approval from authorizing signatory.
  • Provide monthly reports on regular expenses. Receive expense claim forms from various departments, scan them, forward for approval if needed and process it for payment.
  • Do other accounting and finance related tasks.
  • Other duties as assigned.
Administration / Operations Duties:
  • Coordinate the daily operations of the office - staff/visitors’ in-outflow, cleanliness and maintenance of office premises, kitchen, security and other necessary activities.
  • Handle phone calls - screen & direct calls to concerned person or provide relevant information.
  • Coordinate with the security guard to provide access to visitors to the office building.
  • Greet visitors, provide them with the necessary information and direct them accordingly.
  • Coordinate the local and international procurement of goods and services for the organization.
  • Maintain the inventory of stationery and supplies, including disbursement & replenishment.
  • Assist in the maintenance of the office building and grounds while maintaining good relationships with key local craftsmen: electrical, plumbing, painters, handymen, etc.
  • Assist in facilitating the comfort, transport and accommodation of our guests when they visit Kenya: clients, consultants, journalists, new foreign employees, other visitors, etc.
  • Ensure that the office has ample supplies of essential resources, to ensure the smooth running of the company.
  • Maintain a high level of vendor management, including ensuring that filing, and proper documentation are maintained and are up to date at all times.
  • Receive regular vendor invoices, record them in time, check and proceed to organize for payment depending on the credit terms.
  • Organize mail pickup, receipt, sorting and deliveries.
  • Maintain the manual and soft documents, this means: document retention, storage, and retrieval systems.
  • Other duties as assigned.
HR Duties:
  • Maintain personnel records.
  • Manage the induction process for new employees.
  • Review system uploads, new hires management and engagement.
  • Review and communicate joiners and exits and other organizational changes.
  • Maintain templates for letter production that are current and in line with labors laws and internal policies.
  • Maintain good customer experience of HR’s primary customer groups i.e. Employees, Managers, Recruiters, Organization Effectiveness Consultants, HR Business Partners, Learning & Development  Officers, Payroll among others.
  • Prepare, review and share reports as required by the business from HR Operations.
  • Maintain the performance evaluation calendar, send timely reminders and make the necessary follow up.
  • Other duties as assigned.
Skills and Knowledge Required:
  • Good verbal and written communication in Swahili and English.
  • Ability to prioritize, open minded and good organizational skills.
  • Analytical and problem solving skills.
  • Strong initiative and leadership skills.
  • Ability to Balance Priorities: Organizes time, and delegates responsibilities to balance administrative and leadership priorities.
  • Fosters Shared Leadership: That takes advantage of individual expertise, strengths, and talents, and encourages professional growth to the people reporting to you.
  • Maintains Accountability: Establishes high standards of accountability for self and others.
  • Continuous Improvement of Leadership: Is motivated to continuously improve leadership skills through, professional development, self-reflection, and utilization of input from others.
  • Encourages Innovation: Employs innovative and effective solutions to complex problems.
Experience: 2 to 4 years in Finance/Accounting. Additional experience in Operations, Business Administration or Human Resources will be an advantage.

Education:
 Most probably you have a degree, but we are less worried about your level of education, and more worried about your ability to execute.

How to Apply


Qualified interested candidates are requested to send resume and a cover letter to jobs@cloudfactory.com, with the subject - Finance and Operations Officer - CF Kenya

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