ATC is the corporate commercial arm of
the Co-operative University College of Kenya charged with the mandate to create
the outreach of the College’s academic knowledge through the provision of
business solutions to the agricultural, co-operative sectors and the associate
economy.
In our quest to uphold leadership and
excellence, ATC seeks to recruit an innovative, experienced and result oriented
Administration Assistant on a three (3) years renewable contract (with 3 months
probation period).
Administration Assistant
Advert Ref: A/1/2015
Based in Karen or any other place as
need arises and reporting to the Administration Officer, the Administration
Assistant will be required to source for business through recruitment of
participants, ensure efficient and timely delivery of the respective services
to internal and external clients and coordinate training programmes
implementation to the required standards.
Duties and Responsibilities:
Major responsibility will be to ensure efficient and timely delivery of the respective services to internal and external clients.
Major responsibility will be to ensure efficient and timely delivery of the respective services to internal and external clients.
Assure adequate functioning and
appearance of the office including but not limited to:
- Ensure security of office assets, documents
and equipment
- Coordinating and handling travel arrangements
- Recruitment of participants for scheduled
trainings and coordinating trainings
- Assisting Finance Officer in procurement of
goods through sourcing of quotations & preparation of LPO’s.
- Handling Petty cash and office requisition
(stores)
- Managing Filing system (Physical &
electronics)
- Preparing payments vouchers and writing of
cheques as required by Finance & Admin and follow-up on settlement of
utility bills and follow-up of payments from debtors
- Ensure rules and procedures in place regarding
working hours, lunch, office closure and communications about security
- Controlling office expense: water,
electricity, logistic support for experts.
- Ensuring employee’s safety in the office and
conducting regular security drills
- Maintains office supplies inventory by
checking stock to determine inventory level; anticipating needed supplies;
evaluating new office products; placing and expediting orders for
supplies; verifying receipt of supplies.
- Ensures operation of equipment by completing
preventive maintenance requirements; following manufacturer's
instructions; troubleshooting malfunctions; calling for repairs;
maintaining equipment inventories; evaluating new equipment and
techniques.
- Maintains workflow by studying methods;
implementing cost reductions; and developing reporting procedures.
- Creates and revises systems and procedures by
analyzing operating practices, recordkeeping systems, forms control,
office layout, and budgetary and personnel requirements; implementing
changes.
- Providing secretarial and reception services
- Support planning and booking for meetings and
conferences
- Prepare and serve refreshments in the absence
of office assistant
- Perform any other responsibilities and duties
assigned
Preferred Competencies
- Computer Proficiency: In depth knowledge of
Microsoft Office software.
- Communicate effectively with staff/executives
– Effective verbal/written communication skills.
- Attention to detail, excellent planning,
organizing and time management skills.
- Customer-service orientation.
- A good marketer
- Reliability.
Qualifications and Experience
- Diploma in public relations / procurement /
marketing / secretarial / management / administration or any other
relevant diploma
- Minimum of 2 years working experience in
training, proposal development / conducting consultancies
- Experience in consultancy and trainings will
be an added advantage
- Qualification in Information Technology will
also be an added advantage
How to Apply
Applications are invited from suitably qualified candidates to fill the above position.
Applications are invited from suitably qualified candidates to fill the above position.
The application letter must be
submitted with a detailed CV containing email address, day time telephone
contacts, copies of certificates and testimonials, and three referees to reach
the undersigned not later than 25th August, 2015
The Chief Executive Officer
Agri and Co-operative Training & Consultancy Services Ltd (ATC)
P. O. Box 465-00502
Karen, Nairobi
email: jobs@atc.co.ke
Only short listed candidates will be contacted.
