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Senior Personal Secretary Job Vacancy

Sports Kenya (SK) is a state corporation established by the Sports Act, 2013 to succeed Sports Stadia Management Board and the Department of Sports. 

Its mandate is to promote co–ordinate and implement national and international sports programmes, establish, manage, develop and maintain the sports facilities in the country and participate in the promotion of sports tourism among others.

The organization is seeking to recruit a highly competent, proactive and self-driven employee to fill the position given below:

Senior Personal Secretary

Scale SK 6

Ref: HRM/SPS/06/15
Key Responsibilities
An officer at this level will be deployed in the Office of the Director General /any other senior office on the day to day operations of secretarial services.

Job Description
  • Provide secretarial services to the organization;
  • Attend to visitors/clients of the organization;
  • Provide administrative work and management of the office;
  • Maintain office records and equipment in functional status;
  • Carry out typing of letters, reports and process data;
  • Prepare management and Board meetings for the Chief Executive Officer;
  • Ensure security of office records, documents and equipment;
  • Give guidance and supervise secretarial staff;
  • Ensure effective management of office protocol and media issues; and
Job Specifications
For appointment to this grade, an officer must:
  • Have served in the grade of Personal Secretary I for a minimum period of three (3) years;
  • Have a Bachelors Degree in Secretarial Studies or a Bachelor of Business and Office Management or equivalent qualifications from a recognized institution;
Have the following qualifications from the Kenya National Examinations Council:
  • Shorthand III (minimum 130 w.p.m.)
  • Typewriting III (50 w.p.m.)/Computerized Document Processing III
  • Business English III/Communications II
  • Commerce II
  • Office Management III/Office Administration and Management III, and
  • Secretarial Duties II;
  • Have a Degree / Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or its equivalent qualifications from a recognized institution;
  • Have a Certificate in Computer Applications (Windows, Ms-Word, Ms-Excel, Ms-Access and Internet) from a recognized institution;
  • Have demonstrated professional competence in secretarial work as reflected in work performance and results;
  • Possess good organizational and supervisory skills;
  • Be a results oriented team player; and
  • Possess records management skills.
How to Apply

Interested candidates should send their application letters enclosing a detailed CV, copies of academic and professional certificates and details of three referees. 

The candidates should also indicate their current and expected remunerations on their application letters with job reference quoted on the envelope to reach the undersigned on 31st July 2015 by the close of business.

Note: Persons with disabilities, marginalized communities and female candidates who meet the job specifications are encouraged to apply.

Canvassing both directly or indirectly will lead to automatic disqualification.

The Ag. Director General
Sports Kenya,
Private Bag,
Kasarani, Nairobi.

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