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Secretary Manager Job in Kenya

Gem Horticulture Farmers Cooperative Society Limited 

Secretary Manager
 
Background: Gem horticulture Farmers cooperative society  support their members with farm inputs, trainings, storage and marketing of members produce, the cooperative is composed of various horticultural farmers who are producing tomatoes, kales, onions, bananas, among other produce, and has an average annual turnover of about ksh 0.5m with a membership of about 200. 

The cooperative also support their members with credit to construct and manage greenhouses as well as credit for open field drip irrigation system.
 

General: The Secretary Manager will be based in Yala at the Market Service Centre and will be responsible to the Gem Horticulture Farmers Cooperative Society (GHFCS Management Committee, (herein referred to as “the society”) reporting directly to the Chairperson.


Main Duties
  • To initiate, plan and executes horticultural sales and marketing activities as per the society rules and procedures and in constant consultation with the Management Committee.
  • To survey and assess the markets for horticultural produce and advice the members on optimal level of production and or seek for new markets for the disposal of excess produce.
  • Together with the management committee develop and implement policies and operational manual to guide the societies business.
  • To improve and strengthen the internal control system through best practices in planning, budget and sales control, regular banking of farmer proceeds and timely payments of the same;
  • To ensure that the day-to-day operations of the society run effectively and efficiently
  • To provide relevant information to individuals, members and groups and to ensure that good standards are maintained in all communications with the public and the stakeholders
  • To maintain  accurate manual and computerized financial records
  • To create, maintain and update the membership database in regard to; shares and product deliveries and payments.
  • To promote horticultural products value addition that are based on sound business plan;
  • To attend Board meetings and take minutes as stipulated by the society rules and regulations.
  • Provide updates of current technical information to the society and its members.
  • Be responsible for the security of society funds, assets, society books of accounts, shares register, certificates, society’s seal, cheque books , members produce and other accountable documents; 
  • To operationalize or keep operational sales of members’ produce / products, promote horticultural credit scheme; and other; outreach programmes.
  • To keep operational sales of members produce, products, promote horticultural credit scheme and other outreach programs
  • To ensure primary documentation of daily transactions is done and well preserved
  • To ensure day to day operations of the society run effectively and efficiently.
  • To provide relevant information to individuals, members and groups and to ensure that good standards are maintained in all communications with the public and the stakeholders
  • To maintain accurate manual and computerized financial records
  • To create, maintain and update the membership database in regard to; shares and product deliveries and payments.
  • To participate in assessment, appraisal and process loan document for new loan applicants
  • Any other duty as maybe assigned
Qualifications
  • Three years’ experience in the relevant field
  • Degree, or Diploma, in Cooperative Management    or Marketing and Sales or Supplies  and computer literate
  • Excellent communication skills and strong customer relations
  • Excellent organizational skills and motivated to work on own initiative
  • A constructive, positive, progressive attitude, flexible and a good team player
  • Reliable, honest with high level of integrity.
How to apply: To address application to email address: hjackoduor75@yahoo.com

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