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Receptionist / Front Desk Coordinator and Payroll Clerk Jobs in Kenya

Sango and Kikaya Investment Company Limited

Receptionist / Front Desk Coordinator

Job Duties:
  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries; Routes calls to specific people
  • Directs visitors by maintaining employee and department directories; giving instructions.
  • Maintains security by following procedures; monitoring logbook; issuing visitor badges.
  • Maintains telecommunication system for house phone and console operation.
  • Maintains safe and clean reception area & kitchen area by complying with procedures, rules, and regulations.
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
  • Contributes to team effort by accomplishing related results as needed.
  • Coordinates office activities/events.
  • Coordinates the pick-up & delivery of express mail services (FedEx, UPS, etc.)
  • Schedule meetings and conference rooms.
  • Book local hotel reservations.
  • Assists in the ordering, receiving, stocking & distribution of office supplies.
  • Working with Shipping & Receiving.
  • Ability to lift up to 20 pounds.
  • Experience as a Receptionist or administrative support role added advantage
  • Excellent communication skills (written and oral)
  • Proficient with Microsoft Office (Outlook, Word, PowerPoint, & Excel)
  • Detail oriented, organized, and ability to manage multiple projects while exemplifying stellar interpersonal skills
  • College diploma or degree or equivalent experience preferred
Payroll Clerk

Essential Responsibilities:
  • Responsible for the accurate compilation of payroll/timekeeping records.
  • Reviews and records pay rate and account number changes in a timely manner.
  • Assists and directs assistants with employee’s payroll issues, direct deposit issues, etc.
  • Follows established timekeeping and accounting principles.
  • Processes payroll.
  • Reports on payroll.
  • Reports on SCA and labor reports. 
  • Prepares and creates monthly, quarterly, and annual reports and reconciles all payroll related general ledger accounts.
  • Performs all other position related duties as assigned or requested.
  • Conducts reviews to ensure accurate computation of pay and interprets company policies and government regulations affecting payroll and timekeeping processes.
  • Assists Business Manager with reconciling labor hours and ODC to invoices.
  • Performs all other position related duties as assigned or requested.
Work Environment, Physical Demands, and Mental Demands:
  • Typical office environment with no unusual hazards, occasional lifting to 20 pounds.
  • Constant sitting while using the computer terminal.
  • Constant use of sight abilities while reviewing documents.
  • Constant use of speech/hearing abilities for communication.
  • Constant mental alertness, must possess planning/organizing skills, and must be able to work under deadlines.
Minimum Requirements:
  • A minimum of CPA 1 or KATC Final or related experience.
  • Working knowledge of word-processing and accounting/payroll software applications.
  • Good written communication skills.
  • Organizational skills and ability to perform detail-oriented work are requirements

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