Hand
in Hand Eastern Africa (HiH EA) is a registered NGO in Kenya and a member of
the Hand in Hand global network, whose vision is to alleviate poverty through
enterprise development and job creation.
HiH EA intends to fill the Payroll Accountant vacancy at its Nairobi Head Office and invites applications from suitably qualified individuals:
Ref
No: PAY
ACC 02-2015
The
Payroll Accountant will report to the Senior Payroll Accountant and shall
support the generation of payroll inputs, payroll processing, proper posting
and ensuring timely payments of payroll outputs with full compliance with
statutory and internal timelines.
Duties
and Responsibilities
- Work
closely with the HR department to prepare accurate inputs, deductions and
computations for monthly payroll processing
- Generate
accurate and timely monthly payment vouchers for statutory deductions such
as PAYE, NSSF, NHIF, HELB and other authorized pay deductions
- Ensure
timely submission of deductions to relevant authorities and beneficiaries
in compliance with legislative and regulatory requirements
- Prepare
and organize the annual, quarterly and monthly Tax returns and reports and
ensure timely submission the authorities
- Check
and ensure accuracy of final balances and payment of final dues
- Manage
the payroll runs and comparison of successive periods and document the
differences based on authorized changes within the pay period
- Manage
and maintain gratuity records, pension schedules, insurance deductions,
savings, loan recoveries and reconciliations necessary for payroll processing
and reports
- Review
and reconcile the payroll bank accounts and all other payroll related
balance sheet accounts
- Assist
in creation and maintenance of staff ledgers and other accounts for
advances and other related accounts
- Ensure
timely and accurate posting to the general ledger of all payroll related
expenses
- Work
with internal and external auditors for timely conclusion of payroll
audits and to follow up recommendations thereof
- Assist
in the preparation of monthly payroll cost analysis and related budget
monitoring reports and
- Generate
remuneration statistics for authorized surveys and stake holder reports
- Generate
and ensure timely distribution of monthly pay slips and payroll
confirmations.
Specifications
- CPA
Part II or higher
- 3
years experience in Accounting and specifically practicing Payroll
accounting
- Proficiency
in the use of computerized accounting systems and Microsoft suite packages
- Good
and current knowledge of Tax and Statutory deduction regulations
- Meticulousness,
confidentiality and attention for details
- A
self-starter working with minimal supervision and with ability to work
within deadlines
- Ability
and willingness to commit to the HIH EA’s vision, mission and values
Qualified and interested candidates should forward a cover
letter and CV, citing the Position and Reference Number to HIH EA via the email
careers@handinhandea.org by 24th July, 2015.
Only shortlisted candidates will be contacted