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Office Assistant Jobs in Kenya

The National Empowerment Network of People living with HIV/AIDS in Kenya (NEPHAK) is a national network that unites people living with HIV (PLHIV) and those affected by TB and AIDS through community based organizations such as post-test clubs, support groups, men’s associations, carers associations, women groups, youth groups and non-governmental organizations including PLHIV networks. 

NEPHAK works in partnership with relevant government departments and structures and civil society organizations to improve community health in Kenya.

NEPHAK is currently looking for qualified professionals to join its management and support team in the implementation of an expanded institutional strengthening and programming initiatives to achieve sustained improvement of community health in Kenya. 

The qualified and experienced professionals are being looked for to join NEPHAK team in the following management, programming and support positions:
Office Assistant (for Kakamega and Machakos offices). 

Kindly state your County of preference.
Purpose of Job: To provide quality, efficient and proactive hospitality and office support services.
Key Responsibilities
  • Support the administration, programming and handle front office duties such as receiving calls and visitors.
  • Manage communication and send out mails through DHL, EMS or any other approved courier as required.
  • Observe general cleanliness of the office include sanitary facility and empting of dustbins.
  • Carry out office errands as directed including photocopying, binding etc.
  • Prepare and serve tea and other beverages to staff and visitors
  • Ensure the office is clean, neat and tidy at all times
  • Ensure the office, kitchen and toilets are clean and tidy at all times
  • Receive, register and forward to the officer concerned letters, documents and parcels received by the organization.
  • Perform any other duties as may be assigned from time to time by the management.
Knowledge, Skills and Abilities: (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education and prior experience or on-the-job-training).
Level of Education: At least KCSE certificate. Diploma will be added advantage.
Specialized Training / Professional Qualifications: Certificate in front office management/customer care, Basic computer skills (word, excel),
Competencies / Abilities / Skills Required
  • Must have ability to work and relate well with people from diverse backgrounds, and deal with people in respectful manner.
  • Ability to read, write and communicate well in English and Kiswahili.
  • Must be a well-organized individual who is able to coordinate tasks well and complies with given instructions. 
  • Sufficient knowledge of office procedures and regulations.
Relevant Job Experience: At least one (1) year in similar position

NEPHAK Working Conditions
: The positions involve frequent travel by the jobholder to visit member organizations and project sites and the travel may at times involve exposure to adverse weather conditions and difficult circumstances. 

There may be periods that require the jobholder to work odd hours when necessary to meet deadlines or respond to specific situations.

How to Apply

Interested and qualified candidates should send an Application Letter and CV to 

NEPHAK National Secretariat, 
3rd Floor, Wood Avenue Court, Wood Avenue, 
off Lenana/Argwings Kodhek Roads. 
P. O. Box 75654 00200 

and/or email: 

by Thursday 16th July 2015. 

NEPHAK is an equal opportunity employer. 

Only shortlisted candidates shall be contacted.

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