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Massive Recruitment by an NGO in Nairobi, Kenya – Ipas

Ipas, an international NGO with a focus on sexual reproductive health and rights invites applications from suitable applicants for the following position based in Nairobi:



Senior Advisor I, Policy
 
This is a full-time position based in Nairobi and is available for an immediate start.
 
Key Responsibilities:
·                     Conceptualizes programmatic activities aimed at improving the policy environment through engaging with key policy makers and other stakeholders
·                     Provides guidance in planning and budgeting for policy activities, monitors the implementation of activities and planned results; may monitor grants as well
·                     In coordination with other office staff, provides policy technical guidance as needed for national policy activities and global policy unit
·                     Drafts white papers and policy briefs for influencing policy and increasing access to safe abortion services
·                     Builds and nurtures existing networks and partnerships of organizations and institutions to support Ipas’ mission and legal changes on abortion
·                     Writes and submits Ipas technical statements, papers, and reports to the United Nations and regional policy-making bodies
·                     Prepares presentations and papers for conferences and workshops; reviews other documents for publication by Ipas
·                     Supports fundraising initiatives for policy activities by contributing to donor proposals and preparation or review of donor report
·                     Monitors the legal environment for abortion in Africa and identifies opportunities for intervention
·                     Represents the organization at various national, regional and international meetings to ensure incorporation of Ipas objectives into the agenda for discussion.
·                     Carries out other tasks to support Ipas Kenya efforts
Requirements for the position include:
·                     Advanced degree in relevant field
·                     8+ years of experience in program planning and management, sexual and reproductive health and rights
·                     Ability to work successfully in a cross-cultural, team-based, global environment
·                     Demonstrated ability in Microsoft Office tools
·                     Well-organized, with ability to track multiple projects and deadlines
·                     Ability to work successfully in a cross-cultural, team-based, global environment
·                     Excellent written and verbal English language skills
·                     Ability to travel approximately 25%
How to Apply

All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015

Office Assistant / Associate I
 
This is a full-time position based in Kisumu and is available for an immediate start.
·                     With guidance from the supervisor and other team members, develops correspondence (reports, letters and other documents) intended for both external and internal audiences and photocopies documentation as needed
·                     Supports the coordination of team meetings and external meetings, and assists with the development of work plans to carry out project-related tasks
·                     Assists in the packaging and disbursement of project related materials to the field office.
·                     Assists with the preparation of travel arrangements and Visas for Ipas office staff and submits documentation for review
·                     Receives goods and materials from suppliers, liaises with the specific lead to ensure accuracy as per the order documents and enters in the inventory.
·                     Facilitate banking’s as directed by the finance associate and collection of mails from the post office.
·                     Ensure statutory payment/checks are delivered to the respective Government agencies.
·                     Works with the designated program associate to oversee the work of the contracted office cleaners so as to ensure general office cleanliness.
·                     Facilitates conferences by booking travel arrangements and hotel accommodations, prepares materials as necessary
·                     Monitors kitchen stock level and ensure timely replenishment.
·                     Maintains office supplies inventory and liaise with the relevant persons where replenishment is needed.
·                     Provide administrative assistance to technical leads within their area of responsibility- finance, health system, R&E and/or policy.
Requirements for the position include:
·                     High School diploma
·                     2 years general administrative or office support experience (see comments)
·                     Experience with use of databases
·                     Well-organized, with ability to track multiple projects and deadlines
·                     Ability to work successfully in a cross-cultural, team-based, global environment
·                     Excellent written and verbal English language skills
How to Apply

All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015

Associate II, Administration
 

This is a full-time position based in Kisumu and is available for an immediate start.


·                     Process payment requests and invoices from in-house personnel
·                     Review requests for appropriate authorization, account coding and amounts
·                     Prepare petty cash voucher statements, arrange replenishment and maintain petty cash fund
·                     Analyzes travel expense reports, reviews and organizes subcontracts/grants financial documents, and follows up with staff to retire their staff advances and hotel pre-payments
·                     Coordinates team meetings and external meetings, develops workplans to carry out project-related tasks, and manages activities agendas
·                     Maintain office supplies and replenish as needed
·                     Performs routine data entry tasks as required by leadership

 
Requirements for the position include:


·                     High School diploma
·                     1 – 2 years general administrative or office support experience
·                     Experience with use of databases
·                     Well-organized, with ability to track multiple projects and deadlines
·                     Ability to work successfully in a cross-cultural, team-based, global environment
·                     Excellent written and verbal English language skills
How to Apply

All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015

Procurement Advisor II
 
This is a full-time position based in Nairobi and is available for an immediate start.
·                     Ensures all procurement of office supplies and equipment are made per Ipas’ standard operating procedures
·                     Monitors stock level and ensure timely replenishment
·                     Reviews payment request forms for completeness and accuracy
·                     Process visa applications
·                     Ensure statutory payment and/or checks are delivered to the respective Government agencies
Requirements for the position include:
·                     Bachelor’s degree in Business Administration or related field.
·                     3-4 years’ experience in Logistics, office management, administrative support role or in basic financial procedures
·                     Strong computer skills
·                     Must be able to use and maintain data in a donor database
·                     Working knowledge of one or more accounting software package
·                     Working knowledge of purchasing and supply procedures
How to Apply

All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015

Operations Advisor II
 
This is a full-time position based in Kisumu and is available for an immediate start.
·                     Monitor, manage and improve the efficiency of support services such as office infrastructure, human capital and human resources, field deployment; security; IT and virtual communications infrastructure and Office Service.
·                     Facilitate coordination and communication between support functions.
·                     Oversee Field Office insurance policies and ensure health and safety requirements are met
·                     Lead and complete work in the operational categories, including but not limited to providing support on HR administration standards, including compliance with country-specific employment rules and regulations;
·                     Support filed office project teams on operations and compliance with policies and procedures.
Requirements for the position include:
·                     3-5 years of relevant work experience
·                     Bachelor’s degree in related field; Master’s degree in related field preferred.
·                     Strong operations background and hands-on, systems- and process-oriented approach;
·                     Experience managing large, donor-funded international projects;
·                     Working knowledge of basic regulatory and compliance regulations in Kenya
·                     Experience in the establishment and administration of field operations
·                     Experience with security management and oversight;
·                     Excellent computer skills and proficient in excel, word, outlook, and access
·                     Excellent communication skills both verbal and written
·                     Excellent interpersonal skills and a collaborative management style.
·                     A demonstrated commitment to high professional ethical standards and a diverse workplace
·                     Excels at operating in an fast pace, community environment
·                     Must be able to think and act with a high degree of independence, bringing solutions for approval rather than waiting for guidance from senior management
How to Apply

All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015

Health Systems Advisor II
 
This is a full-time position based in Nairobi and is available for an immediate start.
 
Key Responsibilities:
 
Providing Technical Assistance for Increased Access to CAC Services:
·                     Supports assigned county training and service delivery resources as needed;
·                     Provides leadership and technical assistance in accordance with Ipas global and Africa Alliance work plan.
·                     Identifies, assesses and enters into partnership with training institutions, service delivery sites, government and NGOs to accomplish program goals
·                     Manages the partnership and provides required technical assistance to enhance access to SRH and CAC to women and young girls.
Training & Service Delivery:
·                     Identifies plans and supports training for appropriate levels of health care staff.
·                     Provides trainee mentorship and supportive supervision and other technical support (communication, training, equipping and IEC materials) to service delivery sites to ensure provision of high quality care and increased utilization of services.
·                     Responsible for identifying consultants as appropriate and contributes to consultant management that includes developing consultant plans, developing scopes of work, identifying, hiring and supervising clinical and non-clinical consultants.
Coordination
·                     Coordinates training and service delivery and other projects undertaken by Ipas as assigned.
·                     Ensures that there is synergy between project activities, ensures optimal utilization of organizational resources through a properly coordinated program.
·                     Coordinate with county health management teams, health facility managers and service providers to ensure operationalization and implementation of MOUs between Ipas and the County Health management teams and partners.
Program Monitoring:
·                     Responsible for tracking results against benchmarks set for each program/project implemented in the counties.
·                     Provides programmatic support as required to Ipas intervention sites and providers to ensure provision of quality comprehensive abortion care services.
·                     Supervises service data entry into the organizational database.
·                     Ensures adherence to the Ipas Global Monitoring tool guidance for Ipas programs as well as Quality of Care in service delivery.
·                     Contributes to management of the health systems budget for the Alliance and accountability.
Writing and Reporting:
·                     Works with appropriate staff and partners to develop and write reports, studies, and presentations related to Ipas training and service delivery improvement efforts; including information for donor documents.
·                     Submit periodic progress reports from their work plan implementation to the senior health systems advisor as indicated.
Requirements for the position include:
·                     Bachelor’s degree in Medicine or Bachelor degree in Nursing.
·                     7 years’ experience in implementing sexual and reproductive health programs at field and managerial level, with special emphasis on abortion care programs and quality assurance systems.
·                     Experience in working with the ministry of health at national / county level.
·                     Experience in in -service training and good knowledge of adult training techniques
·                     Strong communications and presentations skills
·                     Culturally sensitive and ability to develop harmonious working relationship with other staff from a variety of disciplines as well as partners.
·                     Strong computer skills
How to Apply

All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015

Research and Evaluation Associate III
 
This is a full-time position based in Nairobi and another in Kisumu and is available for an immediate start.
·                     Carry out data entry, cleaning, analysis, posting and reporting for M&E data for their assigned countries, and for special studies and research for those countries in compliance with published Ipas R&E Standard Operating Procedures (SOPs), Ipas global M&E system requirements, and standards for data quality.
·                     Ensures all M&E data are processed, cleaned and analyzed in a timely manner and works with in-country teams to keep M&E databases up to date
·                     Completes cleaning and analysis of health systems program monitoring data
·                     Ensures all site and provider data is entered in the relevant database on a quarterly basis
·                     Prepare data tables and other data needed for country proposals and reports.
·                     Communicate with country-based counterparts to verify and validate all data files for M&E, special studies and research.
·                     Work with Senior Advisor to review data and meet deadlines.
·                     Communicate with Programs Units as requested by Senior Advisor for M&E.
·                     Analyzes data for donor reports and completes donor tables for reporting,
·                     Works with regional support and in-country teams on program evaluations and original research through data collection tool development, qualitative and quantitative data analysis, drafting narrative for reports, creating tables and figures, and drafting materials for research dissemination
·                     Participate in R&E country staff meetings and retreats.
·                     Prepare annual personnel objectives and participate in semi-annual review processes.
·                     Prepare travel documents (travel authorizations, trip expense reports, etc.)
Requirements for the position include:
·                     Bachelor’s degree in Statistics/mathematics or health related field
·                     1-3 years of experience in research and evaluation of reproductive health programs
·                     Well-organized, with ability to track multiple projects and deadlines
·                     Ability to work successfully in a cross-cultural, team-based, global environment
·                     Excellent written and verbal English language skills
How to Apply

All applicants must CLICK HERE for KISUMU vacancy and mustCLICK HERE for NAIROBI vacancy to submit their application through Ipas’ career website by 10th July 2015

Research and Evaluation Advisor II
 
This is a full-time position based in Kisumu and is available for an immediate start.
·                     Conducts special studies and research activities in their country of responsibility and provides technical and administrative support to the design, data collection, statistical analysis and reporting of these projects
·                     Ensures that relevant data across all areas of programs is collected, entered in appropriate tools, and analyzed in order to share data trends with Ipas NC Global and influence decision making on program planning
·                     Participates in the creation of initial drafts of project reports, timelines, plans of work, and other related documents, and tracks Research and & Evaluation unit deadlines
·                     Maintains regular communication with R&E staff in NC Global to stay up-todate on R&E objectives and guidelines, make sure their in-country results align, and M&E standards are being achieved
·                     Spearheads the development and revision of data collection tools and reporting formats and forms in their country-office
·                     Oversees the implementation of M&E systems and databases in their country office with guidance from R&E staff in NC Global
·                     Supports program improvement by ensuring that data is collected, entered and cleaned properly
·                     Oversees completion and verification of data collected on Ipas supported facilities, service sites and interventions to ensure data quality
·                     Shares M&E results and research findings to partners and external audiences, facilitating utilization of findings for program assessment and decision making on process and impact indicators of plans and programs by R&E headquarters staff
·                     Aids in the dissemination and presentation of study and research results and lessons learned
·                     Collaborates with other Ipas units and country programs to achieve overall agency objectives
·                     Communicates feedback to NC Global R&E staff on M&E implementation issues in their country-office, supporting the development, testing, and roll out of Terra
·                     Assists the Development unit in writing reports and proposals for donors and government offices
·                     Reviews and develops expense reports, requests checks and receipts, and collaborates with the Finance unit
·                     May oversee the work of M&E consultants and manage contracts with R&E consulting firms
Requirements for the position include:
·                     Bachelor’s degree required; Advance degree preferred
·                     5 - 7 years of related experience in research and evaluation required, preferably in reproductive health programs
·                     2 or more years of extensive experience in high level data analysis and supervising data collection systems
·                     Supervisory role and management experience
·                     Well-organized, with ability to track multiple projects and deadline
·                     Ability to work successfully in a cross-cultural, team-based, global environment
·                     Excellent written and verbal English language skills
How to Apply



All applicants must CLICK HERE to submit their application through Ipas’ career website by 10th July 2015

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