The Independent Policing Oversight
Authority (IPOA) is a state Authority created under an Act of Parliament No.35
of 2011, which provides for civilian oversight over the work of the police.
IPOA is mandated to hold the police
accountable to the public in the performance of their functions.
IPOA wishes to recruit a
results-oriented Kenyan citizen with drive, vision and creativity to fill the
following vacancy at the Authority:
Head, Inspections and Monitoring
IPOA Grade 3
Job Ref: IPOA/HR/10/2015
Reports to Director, Inspections and Monitoring
Major duties and responsibilities
- Developing and Implementing Strategies,
Policies and programmes on Inspections and monitoring activities;
- Managing and providing strategic leadership to
the inspections and monitoring teams to gather information and conduct
physical inspections of police premises and detention facilities under the
control of the National Police Service;
- Developing and implementing departmental
annual work-plans and budgets;
- Continuously reviewing the Monitoring and
Inspections tools, ensuring that they meet the expected standards;
- Evaluating the performance of team members on
annual basis and identifying existing gaps;
- Ensuring that the inspections and monitoring
team members have clearly defined responsibilities and performance
objectives;
- Ensuring all inspections and monitoring
outcomes meet required standards in methodology and design;
- Advising on inspections and monitoring plan
and budget review;
- Monitoring and evaluation of key performance
indicators and production of timely and accurate reports such as
semi-annual Performance reports and annual reports;
- Ensuring proper management of the department’s
information, records and resources;
- Any other duties as may be assigned from time
to time.
Profile:
- Must be a citizen of Kenya.
Required functional skills:
For appointment to this grade, an
officer must have:
- Bachelors in either of the following
disciplines: Public Administration, Criminal Justice, Law, Social Sciences
or equivalent qualifications from a recognized institution;
- Master’s degree in either of the following
disciplines: Public Administration, Criminal Justice, Law, Social Sciences
or equivalent qualifications from a recognized institution will be an
added advantage;
- Served for a minimum period of three (3) years
in the grade of Chief Inspection and Monitoring officer or eight (8) years
in a comparable and relevant position in the Public Service or Private
Sector;
- Demonstrated professional competence and
capability in work performance.
- Experience of working with a diverse
workforce;
Required behavioral skills:
- A candidate must be a person of integrity,
demonstrate excellent interpersonal skills and be a team player;
- Strong managerial skills, including
motivating, developing, coaching and leading teams;
- Demonstrate high ethical standards;
- Demonstrate experience in result based
strategic planning, monitoring and evaluation as well as financial
management skills;
- Excellent knowledge of relevant computer
software and applications.
Supervisory responsibilities:
The Head of Inspections and
Monitoring has day to day supervision and management of staff and, provide
administrative and functional oversight to all Inspections and Monitoring
staff.
Working relationships:
- Internal – is part of Authority’s senior
management Team. S/he works closely with Directors in other departments on
a regular basis.
- External – interacts with various
stakeholders/Publics and other professional bodies such as ISM, Police and
academic institutions, business and industry leaders, consultants, among
others.
Head, Risk and Audit
IPOA Grade 3
Job Ref: IPOA/HR/11/2015
Reports to the Board functionally and to the CEO administratively.
Supervises: Risk and Audit Staff.
Major duties and responsibilities
IPOA Grade 3
Job Ref: IPOA/HR/11/2015
Reports to the Board functionally and to the CEO administratively.
Supervises: Risk and Audit Staff.
Major duties and responsibilities
- Developing and reviewing Risk management
policy;
- Ensuring that the organization has a
management strategy;
- Developing internal audit and risk management
processes;
- Overseeing the internal audit of
organizational systems and processes;
- Undertaking risk assessment of operations;
- Ensuring compliance of all relevant laws;
- Spearheading development of risk audit a security
policy on staff, premises and information;
- Conducting staff training on risk management,
security and audit processes;
- Developing the Authority’s annual audit plan;
- Facilitating the organization’s annual
auditing by the Auditor General.
- Any other duties as may be assigned from time
to time.
Profile:
- Must be a citizen of Kenya.
Required functional skills:
For appointment to this grade, an officer must have:
For appointment to this grade, an officer must have:
- Bachelors in either of the following
disciplines: Commerce, Finance, Business Administration or any related
discipline from a recognized institution;
- Master’s degree in either of the following
disciplines: Commerce, Finance, Business Administration or any related
discipline from a recognized institution will be an added advantage;
- Must be a CPA (K) holder;
- Be a certified Information Systems Auditor or
an equivalent qualification;
- Have at least eight (8) years Senior
Management experience in Audit;
- Be a member of a recognized professional body
(Institute of Internal Auditors)
- Have experience of working with a diverse
workforce;
- Demonstrate the highest level of ethical
behavior and standards;
- Strong managerial skills, including
motivating, developing, coaching and leading teams;
- Demonstrated experience in result based
strategic planning, monitoring and evaluation as well as financial
management skills;
- Work accurately with close attention to
detail.
Required behavioral skills:
- A candidate must be a person of integrity,
demonstrate excellent interpersonal skills to facilitate interaction with
the workforce and be a team player;
- Be an effective communicator with excellent
interpersonal skills;
- Excellent knowledge of relevant computer
software and applications.
Supervisory responsibilities: The Head of Risk and Audit has day to day
supervision and management of risk and audit staff. The Head will provide
administrative and functional oversight to all Audit staff.
Working relationships:
- Internal – is part of Authority’s senior
management Team. S/he works closely with Board members on regular basis.
- External – interacts with various
stakeholders/Publics and other professional bodies such as ISM, Police and
academic institutions, business and industry leaders, consultants, among
others.
Senior Risk and Audit Officer
IPOA Grade 5
Job Ref: IPOA/HR/12/2015
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Reports to the
Head, Risk and Audit.
Major duties and responsibilities:
- Providing inputs and proposals for the update
of standards, procedures and guidelines for internal audit in the
organization;
- Conducting audits of IPOA operations as per
the approved risk based audit plan;
- Conducting follow up audits;
- Verifying the existence and safety of the
Authority’s assets;
- Preparing draft internal audit reports for
presentation to Management;
- Carrying out continuous risk assessment and
evaluation; and
- Assisting in the implementation of the IPOA
risk management framework;
- Any other duties as may be assigned from time
to time.
Profile:
- Be a citizen of Kenya.
Required functional skills:
For appointment to this grade, an
officer must have:
- Bachelors in the following disciplines:
Commerce (Finance or Accounting Option), Business Administration
(Accounting Option), Information Technology; or equivalent qualification
from a recognized institution;
- Passed part III of Certified Public
Accountants (CPA) Kenya examination or equivalent qualification from
recognized institution;
- Served in the grade of Risk & Audit
Officer, for a minimum period of three (3) years or four (4) years in a
comparable and relevant position in the Public or Private Sector;
- A certificate in computer application skills;
and
- Shown merit, integrity and ability as
reflected in work performance and results.
Required behavioral skills:
- A Candidate must be a person of integrity,
demonstrate excellent interpersonal skills and be a team player;
- Strong managerial skills, including
motivating, developing, coaching and leading teams;
- Demonstrate high ethical standards;
Performance, Monitoring and Evaluation
Officer
IPOA Grade 4
Job Ref: IPOA/HR/13/2015
Reports to the Chief Executive Officer.
Major duties and responsibilities:
- Developing and Implementing Performance
Monitoring and Evaluation frameworks and tools;
- Undertaking Corporate Monitoring and
Evaluation of performance against the strategy and work-plans;
- Liaising with all departments of IPOA to
develop, harmonize and define performance indicators;
- Organizing for evaluation and impact studies
and the use of data for improvement;
- Any other duties as may be assigned from time
to time.
Profile:
- Be a citizen of Kenya.
Required functional skills:
For appointment to this grade, an
officer must have:
- A Bachelors in Statistics, Economics, Computer
Science with proven equivalent qualification will be considered;
- Five (5) years relevant working experience in
the field of Performance Monitoring and Evaluation;
- Have experience in database / statistical
management and data analysis;
- Must be computer literate with strong end user
skills and proficiency in MS Office and SPSS statistical package;
Required behavioral skills:
- A Candidate must be a person of integrity,
demonstrate excellent interpersonal skills and be a team player;
- Strong managerial skills, including
motivating, developing, coaching and leading teams;
- Demonstrate high ethical standards;
- Be an effective communicator with excellent
negotiation and people leadership skills;
Supervisory responsibilities: The Performance Monitoring and Evaluation officer
will provide functional oversight to all departments with regards to
Performance Monitoring and Evaluation function.
Working relationships:
- Internal – is part of Authority’s management
Team. S\he works closely with Board members on regular basis.
- External – interacts with various
stakeholders/Publics and other professional bodies such as ISM, Police and
academic institutions, business and industry leaders, consultants, among
others.
Research Assistant / Data Entry Clerks
Job Ref: IPOA/HR/19/2015
Job Ref: IPOA/HR/19/2015
Report to the Head of Human Capital.
Successful applicants will be called
upon to work for the Authority ON A NEEDS for a defined short period of time.
Major duties and responsibilities
- Planning and preparing source data for
computer entry by sorting and compiling information;
- Entering data into appropriate database
fields, records, and files;
- Receiving, verifying, correcting, updating and
modifying information and documentation as required.
- Efficient and timely preparation of reports
for decision making;
- Performing other supportive duties in line
with the job position as may be assigned.
Profile:
- Must be a citizen of Kenya.
Required functional skills:
For engagement an applicant must:
- Be a degree holder;
- Possess Computer skills and applications’
knowledge.
Required behavioral skills:
- Demonstrate high ethical standards;
- A high sense of understanding of matters of
data confidentiality;
- Be a person of high integrity with a keen
sense of detail.
- Ability to work efficiently and effectively.
Support Staff
IPOA Grade 9
Job Ref: IPOA/HR/18/2015
Reporting to Administrations Officer,
the jobholder will be responsible for the general cleanliness and office
support of IPOA offices.
The jobholder will also be
responsible for:
- Ensuring dispatch of office letters and
related correspondences;
- Ensuring cleanliness of IPOA premises and
offices;
- Assisting in photocopying and documentation
tasks;
- Preparing and serving staff tea;
- Undertaking day to day errands as required.
The successful candidate will have
Educational Qualifications: - KCSE mean grade D and 2 years relevant
experience.
A valid motorcycle riding license
will be an added advantage.
Certificate of good conduct is a
must.
Investigations Officer
IPOA Grade 6
Job Ref: IPOA/HR/17/2015
5 Positions
Reports to the
Head of Investigations.
This is the entry grade for this
cadre. An officer at this level will work under the guidance of a senior
officer.
Major duties and responsibilities
Duties and responsibilities at this
level will entail:
- Undertaking investigations on allegations of
misconduct, deaths and serious injuries to persons while in police
custody, or which are the result of police action or inaction; or were
caused by members of the National Police Service;
- Gathering and analyzing evidence and
organizing it in statements, sets of records and facts;
- Gathering information and produce intelligence
reports to inform investigations;
- Recording of statements from complainants,
witnesses and suspects officers;
- Ensuring safe custody of all investigative
records and evidence in liaison with the Monitoring and Inspections
Directorate;
- Conduct impromptu visits to stations during
inspection tours to audit police investigations into complaints against
the service.
- Conducting undercover investigations and
surveillance operations;
- Carrying out sting operations especially where
ongoing misconduct is reported to the Authority;
- Attending post-mortems;
- Documenting all investigations in concise,
factual and timely manner; and
- Supporting prosecution process in court.
- Any other duties as may be assigned from time
to time
Profile:
- Must be a citizen of Kenya.
Required functional skills:
For appointment to this grade, an
officer must have:
- A Bachelor’s degree in any of the following
disciplines: Forensic Science, Criminal Justice, Criminology, Law,
Political Science, Human Rights, Social Sciences or equivalent
qualifications from a recognized institution; and
- Ability to use computer application;
Required behavioural skills:
- Candidates must be a person of integrity,
demonstrate excellent interpersonal skills and be a team player;
Senior Investigations Officer
IPOA Grade 5
Ref: IPOA/HR/16/2015
5 Positions
Reports to the
Director Investigations.
Main Duties and Responsibilities
The Investigations Officer will be
responsible to the Head of Investigations. Specific duties and responsibilities
will entail:-
- • Developing investigation/work plans for the
cases allocated.
- • Undertaking investigations on allegations of
misconduct, deaths and serious injuries to persons while in police
custody, or which are the result of police action or inaction; or were
caused by members of the National Police Service;
- • Leading investigations into cases undertaken
by investigations teams;
- • Gathering and analysing evidence and
organizing it in statements, sets of records and facts;
- • Gathering information and produce
intelligence reports to inform investigations;
- • Recording of statements from complainants,
witnesses and suspects officers;
- • Ensuring safe custody of all investigative
records and evidence;
- • Attending post-mortems;
- • Documenting all investigations in concise,
factual and timely manner; and
- • Supporting prosecution process in court
- • Any other duties as may be assigned from
time to time
Job Specifications
For appointment to this grade, an
officer must have:-
- Served for a minimum period of three (2) years
in investigatory work in a national or international investigation agency
at the grade of Investigation Officer or Forensic Auditor or four (4)
years in a comparable and relevant position in the Public Service or
Private Sector;
- A Bachelor’s degree in any of the following
disciplines: Criminal Justice, Criminology, Law, Political Science, Social
Sciences or equivalent qualifications from a recognized institution;
- A valid driving license
- Ability to use computer application; and
- Shown merit and ability as reflected in work
performance
- Demonstrable knowledge in investigation,
forensic audit and human rights.
Procurement Assistant
IPOA Grade 7
Job Ref: IPOA/HR/15/2015
Reports to the
Procurement Officer
Major duties and responsibilities
- Ensuring proper procurement of Goods and
Services within the framework of established policies and procedures;
- Ensuring proper record keeping of all
procurement records including tender documents and availing them when
required;
- Providing routine secretarial support to
Procurement unit;
- Assisting in development of indents, orders
and requisitions;
- Keeping an update of Procurement registry;
- Keeping data of all the LSOs and LPOs;
- Preparing GRNs, LSOs and LPOs.
- Any other duties as may be assigned from time
to time.
Profile:
- Must be a citizen of Kenya.
Required functional skills:
For appointment to this grade, a
candidate must have:
- Bachelor’s degree in Supplies Management or
equivalent qualification from a recognized institution;
- A Diploma in Supplies Management;
- Two (2) years relevant working experience in
the field of procurement with a reputable organization;
- Membership to Kenya Institute of Supplies and
Management.
Required behavioral skills:
- Candidates must be a person of integrity,
demonstrate excellent interpersonal skills and be a team player;
- Possess Computer skills and applications’
knowledge.
Senior Procurement Officer
IPOA Grade 5
Job Ref: IPOA/HR/14/2015
Reports to Head, Procurement
Major duties and responsibilities
- Ensuring timely processing of tenders for
procurement of goods and services within the framework of established
policies and procedures;
- Implementing the Authority’s policies and
procedures;
- Assisting in procurement documentation and
supporting the Head of Procurement with secretarial duties of procurement
committees;
- Maintaining an accurate record of the
Authority’s suppliers and service providers;
- Providing support in Monitoring of the
procurement functions in Liaison with user departments in drawing and
managing procurement contracts;
- Ensuring accurate and up-to date procurement
files and other records;
- In conjunction with departmental units,
compiling a list of assets earmarked for disposal for submission to the
Disposal Committee.
- Ensuring the Local Purchase Orders are
maintained and prepared accurately as per Tender and Procurement Committees’
resolutions;
- Supervising the preparation of Goods Received
Notes (GRNs), and signing of Delivery Notes;
- Implementing annual departmental procurement
plans in liaison with user departments as per the Authority’s approved
material requirements;
- Any other duties as may be assigned from time
to time.
Profile:
- Must be a citizen of Kenya.
Required functional skills:
For appointment to this grade, an
officer must have:
- Bachelors in Supplies Management or equivalent
qualification from a recognized institution;
- A Diploma in Supplies Management;
- Four (4) years relevant working experience in
the field of procurement with a reputable organization;
- Membership to Kenya Institute of Supplies and
Management;
- Managerial skills, including motivating,
developing, coaching and leading teams;
- Possess Computer skills and applications’
knowledge;
- Hands on experience in E-Procurement will be
an added advantage.
Required behavioral skills:
- Candidates must be a person of integrity,
demonstrate excellent interpersonal skills and be a team player;
- Strong managerial skills, including
motivating, developing, coaching and leading teams;
- Demonstrate high ethical standards;
- Be an effective communicator with excellent
negotiation and people leadership skills;
How to Apply
Interested persons should view
detailed job descriptions and fill ONLY ONE application form (CLICK HERE to
download). No other application formats will be accepted.
Applications in a sealed envelope
with the job reference number clearly marked should be received by the
undersigned on or before Friday 14th August 2015.
Only shortlisted candidates will be
contacted.
The Chief Executive Officer,
Independent Policing Oversight
Authority,
ACK Garden Annex, 3rd Floor, 1st
Ngong Avenue.
P.O. Box 23035-00100,
Nairobi.
Email: careers@ipoa.go.ke
IPOA is an equal opportunity
employer.