The
Independent Electoral and Boundaries Commission (IEBC) seeks to recruit a
dynamic, competent and result-oriented individual to fill the following
position:
Human
Resource Officer
Grade 6
Job
Code: IEBC6/6/2015
Duties
and Responsibilities
- Verification
of information relating to recruitment, appointment and transfers.
- Human
Resource Management records and complement controls.
- Assist
in the development of staff development plans.
- Coordinate
staff appraisal with other departments.
- Processing
cases for the Commission Human Resource Advisory Committees.
- Assisting
in the implementation of the decisions thereof.
- Supervising
and guiding clerical staff in the Department.
Requirements for Appointment
- A
Bachelor’s degree in Social Sciences from a recognized university / institution.
- Post-Graduate
diploma in Human Resources.
- Three(3)
years of relevant experience in a busy organization
- Must
be computer literate.
Senior Procurement Officer
Grade 5
2 Posts
Job Code: IEBC3/6/2015
Job Code: IEBC3/6/2015
Duties and Responsibilities
- Deputizing the Manager, Procurement.
- Preparation of procurement plans in liaison
with user departments.
- Preparation of tender documents for
procurement of goods, works and services.
- Secretary to Commission Tender Committee.
- Participate in evaluation of Commission
tenders.
- Preparation of contract documents.
- Maintain and archive document records for
procurement and disposal activities.
- Make procurement follow ups.
- Monitor payments to suppliers.
Qualifications and Experience
- Must have a minimum of Bachelor’s degree in
Commerce, Economics or Business Administration degree from a recognized
university.
- An MBA or a Master’s degree in procurement
will be an added advantage.
- Must possess a postgraduate diploma in
Procurement/Supply Chain Management from a recognized institution of higher
learning or a professional body.
- Must be a member of a professional procurement
body.
- Must have working experience of 6 years in
procurement, two of which must have served in a senior position.
- Must have good interpersonal and communication
skills.
- Must be conversant with the provisions of the
Public Procurement & Disposal Act and the related Regulations.
- A team player, good management and leadership
skills.
- Must be computer literate and possess good
analytical skills.
- Must be a person of unquestioned integrity.
Procurement Officer
Grade 6
1 Post
Job Code: IEBC4/6/2015
Duties and Responsibilities
Job Code: IEBC4/6/2015
Duties and Responsibilities
- Processing of procurement orders, quotations
and tenders in line with procurement regulations.
- Coordination of inspection, verification and
receiving of goods and services,
- Coordination of payments for goods and
services.
- Assist in the preparation of procurement
plans.
- Assist the regions in all procurement matters.
- Secretary to the Commission’s Procurement
Committees.
Requirements for Appointment
- Must have a minimum of Bachelor degree in
Commerce, Economics or Business Administration from a recognized
university.
- Must possess a postgraduate diploma in
Procurement/Supply Chain, Management from a recognized institution of
higher learning or a professional body.
- Must be a member of a professional procurement
body.
- Must have 6 years of working experience in
procurement.
- Must have good interpersonal and communication
skills, team player, good management and leadership skills.
- Must be computer literate and possess good analytical
skills.
- Must be conversant with the provisions of the
Public Procurement & Disposal Act and Regulations.
- Must be a person of unquestioned integrity.
HR Database Management Officer
Job Code: IEBC7/6/2015
Duties and Responsibilities
- Computerization of HR records
- Daily manning of the HR computerized systems
including support to payroll.
- Ensuring the HR records are cleansed
periodically
- Updating the staff establishment and other
staff schemes
- Confirming existence of vacancies during start
of any recruitment
- Updating staff records electronically
- Periodical evaluation/monitoring and cleanup
of the HR system and payroll
Requirements for Appointment
- Degree in Computer Science, ICT or related
field
- Possess of any relevant qualification in Human
Resources will be an added advantage
- Three (3)years experience in a large
organization
- Competency in software development
- Thorough understanding of data management
systems and software.
Constituency Office Clerk (Samburu North
Constituency)
Grade 8
Job Code: IEBC9/6/2015
Duties and Responsibilities
- Oversee the general management of constituency
office in the absence of the CEC,
- Completing voter registration control sheets
and control registers.
- Keep up to date statistics on voter
registration exercise.
- Updating regularly and maintaining an updated
register of electors and making sure it is always accurate.
- Checking that all electoral material and
equipment are in good working condition.
- Assist the CEC in mapping of polling
stations/registration centres.
- Assist in publicity of voter registration of
voters, elections, inspection of the register and any other activity to be
undertaken by the commission.
- Quality control the work done by registration
and polling officer on voter registration.
- Receive, distribute and maintain an inventory
of materials and equipment to registration centres in time.
- Replacing lost and defaced voters cards with
duplicate cards.
- Assist in preparation of work plans, security
plans, transport, and logistical plans.
- Safeguarding registration data.
- Assist in verifying the register of electors.
- Undertake any other duty assigned by the
Commission.
Requirements for Appointment
- Minimum of C- (minus) in KCSE or division III
in KCE,
- Must be computer literate,
- 2 years working experience in a large organization,
- Competent and confident in handling office
processes,
- Must be a resident of the Samburu North
Constituency.
Training Coordinator
Grade 5
1 Post
Job Code: IEBC5/6/2015
Duties and Responsibilities
- Ensuring that the Commission’s electoral training
materials contain appropriate training content as per the relevant
Electoral Laws in Kenya.
- Assist the Manager, Electoral Training in
initiating and formulating electoral training policies and procedures in
the Commission.
- In liaison with Director, Voter Registration
and election Operations, identify, coordinate, select electoral training
of trainers programmes and ensure the commission has a pool of electoral
trainers.
- Preparing electoral training manuals and tools
for training at appropriate times.
- Recommend appropriate training for electoral
officers in liaison with Director, Voter Registration and Election
Operations and Director, Human Resources and Administration.
- Management and safe custody of electoral
training records.
Requirements for Appointment
- An officer must have a Bachelor’s degree in
Social Sciences or Education.
- Must be computer literate.
- Have four (4) years of relevant experience in
a busy organization.
- Practical experience in training and capacity
building
Election Offenses Investigation Officer
Grade 6
2 Posts
Job Code: IEBC8/6/2015
Duties and Responsibilities
- Effectively and efficiently investigate
election matters.
- To head and supervise investigations
undertaken by the commission.
- The collection, tabulation and recording of
history and data concerning criminal, undesirable and suspicious persons
in electoral units relating to individual and matters calling for special
enquiry.
- Conducting correspondence and interchange of
reports on election matters with the commission.
- The investigation of complicated criminal
offences and furnishing of assistance to Commission in cases of inquiries
presenting difficult feature
- The supervision, where desirable, of
individuals during election period.
Qualifications and Experience
- Degree holder in criminal prosecution from a
recognized university.
- Being a police inspector or former prosecutor
is an additional advantage.
- At least 3 years’ experience, preferably in
criminal investigations.
- Ability to engage in Dispute Resolution.
- Computer literate.
- Team player.
Constituency Elections Coordinator
Grade 5
3 Posts
- Lagdera Constituency
- Alego-Usonga Constituency
- Turkana West Constituency
Job Code: IEBC2/6/2015
Duties and Responsibilities
- Provide management support, develop and
oversee the implementation of strategies, policies, plans and budgets at
the constituency level while ensuring the alignment of these to the
regional and overall Commission strategies.
- Ensure that election operation activities at
the constituency level comply with internal controls and budget
restrictions.
- Ensure provision of administrative support
services at the constituency level including distribution of election
material, transport management, implementation of security policies and
protocols and ensuring the safe custody of the Commission’s assets.
- Be responsible for sound financial management
and prudent use of all Commission funds at constituency level in line with
commission’s financial policies.
- Liaise with the Regional Elections Coordinator
to implement training programmes for registration and election officials
at the constituency level.
- Identify and inspect suitable polling,
nominations and tallying centers.
- Liaise with regional administrative and
security officials at the constituency level to ensure safety of
Commission Assets including warehouses.
- Undertake the verification, compilation and
revision of Constituency voter’s register as required by law from time to
time.
- Liaise with political parties with respect to
elections and related activities.
- Develop accountability measures, monitor the
performance indicators at the constituency level and ensure the timely
preparation of periodic reports.
- Be the Returning Officer during elections and
the Voter Registration Officer during voter registration.
Qualifications and Experience
- Minimum undergraduate degree from a recognized
university.
- A minimum of six (6) years working experience
in management in a large organization.
- Proven experience in results-based management,
monitoring and evaluation or managing election process is an added
advantage.
- Must be computer literate and should possess
good negotiation, planning and coordination skills.
- Additional training, professional
qualifications and experience of fieldwork will be an advantage.
- Must be a resident of the Constituency applied
for.
- Must be computer literate.
Integrity Clearance
In addition to the qualifications set
above, the applicants must further meet and get the following clearances:
- Ethics and Anti-Corruption Commission (EACC)
- Criminal Investigation Department (CID)
- Kenya Revenue Authority (KRA)
- Director of Public Prosecutions (DPP)
- Chief Executive Officer, Higher Education
Loans Board
- Professional bodies (where applicable) to
which the applicant belongs e.g. LSK, ICPAK, AAK, IEK etc
- Credit Reference Bureau Africa Ltd or Metropol
Credit Reference Bureau
Security Clearance: All shortlisted applicants may be subjected by the
Commission to a security clearance by National Intelligence Service (NIS)
Application Submissions
Interested candidates are requested
to submit their duly completed applications together with an up-to-date
curriculum vitae, copies of certificates and testimonials, email and telephone
contacts together with names, telephone and email contacts of three (3)
referees who must be familiar with the candidates previous work
experience.
Applicants must indicate the Job
code, title and Constituency one is applying for on the top left corner of the
envelope.
Applications and supporting documents shall be:
i. Hand delivered to the IEBC CEO/CS, 6th Floor, Anniversary Towers, University Way, Nairobi: and/or
ii. Sent via Post Office to
Independent Electoral Boundaries Commission (IEBC), P.O Box 45371-00100,
Nairobi, Kenya.
Applications must reach IEBC by 20th July, 2015