Vacancy: Front Office Admin
Compfix Data Limited is one of the fastest growing data management solution providers in Kenya.
Compfix Data Limited is one of the fastest growing data management solution providers in Kenya.
Our
flagship cloud backup solution - DataBank, touches multitude of people in the
region, from individual users to small teams and large enterprises.
You’ll
join a talented team who are singularly focused on one thing -- Provide quality
and affordable reliable backup solutions to our customers through use of right
technology and people.
The front office admin role includes screening and directing calls, answering general questions about the organization, greeting guests, announcing visitors to appropriate personnel, and providing administrative support to staff members.
The front office admin role includes screening and directing calls, answering general questions about the organization, greeting guests, announcing visitors to appropriate personnel, and providing administrative support to staff members.
If
you’re smart, charismatic, with people handling skills and are passionate about
revolutionizing the way people collaborate, then we want to hear from you.
Responsibilities:
Responsibilities:
- Provide
administrative support to consultant staff including travel, expenses,
calendar, membership renewal, editing presentations, and case documents
- Maintain
office supply inventory and restock as necessary
- Assist
with planning conferences and annual events hosted by the firm
- Answer
main phone line; determine purpose of calls and forward calls to
appropriate personnel or department
- Answer
questions about the firm and provide callers with address, directions, and
other information
- Greet
guests, determine nature of business and announce guests to appropriate
personnel
- Authorize
guests access and assign visitor office space for guests as needed
- Accept
deliveries and notify appropriate staff in a timely manner
- Assist
staff at various levels with administrative duties as requested
- Create
and edit correspondence, files, and indices
- Maintain
clean reception area
- Assist
other administrative team members in down time
- Provide
data input support
- Update/maintain
office phone list
- Schedule
meetings and book conference rooms and offices
- Serve
as “concierge” for the office
- Other
duties assigned as needed
Core Competency Requirements
- At
least a diploma in business/communication/related course
- Should
have basic accounting knowledge
- Customer
service and admin experience an advantage
- At
least 1year front office or administrative experience
- Must
be computer literate
- Must
be neat and presentable
- Must
possess team and people skills
- Able
to work under pressure
Skills
- Administrative
skills
- People
skills
- Planning
and organizing skills
- Excellent
Ms office skills
Send your CV to careers@compfixdata.com to reach us not later
than 31st July 2015 - we’ve been looking for you.
