Wananchi Group (K) Ltd
Job Title: Shop Customer Service Representative
Job Title: Shop Customer Service Representative
Department: Customer Experience
Location: Buru-Buru
Position Reporting to: Supervisor
Shops
Manages Others: No
Titles & Number of Positions
Managed: NA
Job Purpose / Summary: Shop CSR is responsible in providing
professional and focused customer service both internally and
externally.
Reporting to the Shops Supervisor,
the shop CSR will be responsible for:
Customer Support:
- Customer visits shop with query/complaint,CSR
attends to the customer, should solve the issue within 5 min and log it in
the CRM and Wincable
- If issue is solved, the CSR ensures that
customer is satisfied and asks customer to give feedback through available
mechanisms.
- If issue can't be resolved at the Retails
Shop, it is escalated by the CSR to the Supervisor and TL within 10 min of
receipt through call or email
- The CSR gives a customer a response time and
promises to get in touch through call.
- The CSR checks in the emails after every 15
min to follow-up on escalated issues.
- If escalated issue has not been attended to in
an hours time, the executive contacts the Retails Shop Manager via call,
sms or email on the case.
- The manager should follow-up on resolution to
ensure the issue has been attended to.
Promoting Zuku Brand:
- Shop to be branded with the Zuku logo and
colours
- Posters in the centres to be timely and as
directed by Zuku marketing department.
- Brochures must be clearly and neatly
displayed.
- The shop should be clean and well-arranged at
all times.
Service Quality:
- Customer welcomed with a warm smile and
assisted within 3 min of entering the Retail Shop.
- A standard greeting i.e. Good
morning/afternoon should be used when welcoming customers.
- Get full understanding of customer's enquiry.
- Customer queries/issues to be recorded in the
CRM
- Educate customers on products and self-help
solutions, like Zukuussd*502# to be updated
- Always ensuring customer satisfaction by
adequately answering or resolving their queries.
- Dedicated customer follow-up to ensure issue
closure and customer is happy.
- Sessions with customers should not be
interrupted.
- In case of unavoidable interruption, customer
should be apologized to.
- Any unresolved customer queries should be
escalated immediately and customer updated on progress frequently- VOIP
phones in the office to be used to call customers
- Cashiers/CS to work as one unit, alternating
as per schedules.
Floor Management:
- The queues should be well managed to create
orderliness and avoid crowding
- Customers should be clearly directed/guided on
what to do or where to queue/sit.
- Customers should not be left unattended to in
the shop at any time even for a minute..
Stock Management:
- All equipment should be ordered
through an internal order prepared by Retail Shop Duty incharge and
emailed to Retail Shop Supervisor for verification & signature.
- A reconciliation of the previous stock should
be done and sent to the Supervisor.
- The requisition form is then signed by HOD
CE.
- Retail Shop Supervisor fowards this to Head of
Procurement for approval. This is fowarded to Warehouse for
execution.
- On execution a copy of delivery note
acknowledged by Retail Shop Supervisor and a copy is left with the
Warehouse team.
Asset Management:
- All assets for the Retails Shops to be
purchased through Zuku procurement department.
- The official requisition process to be
followed.
- Requests for requisition of Retails Shop
assets to be raised by the Retails Shop Supervisor and approved by the HOD
Customer Experience.
Payment
- Payment of all the assets shall be done
through procurement as per the set guidelines
- Issuance to Retails Shop
- Any procured asset after capitalization is
issued to the Retails Shop and confirmation of receipt signed by the Manager
incharge.
Inventory
- Quarter inventory of assets is to be done for
all Retail Shops.
- Incase of any missing items, the issue is
reported to the Management immediately.
Key Roles:
- Using effective communication skills
- Resolving all complaints, concerns and issues
in a timely and diplomatic manner
- Conduct activities in a professional
manner
- Demonstrating knowledge of Wananchi DTH &
Fiber expectations, e.g. internal standards or service level
agreements
- Setting priorities to ensure continual
satisfaction
- Delegate appropriate tasks in an effective
manner
- Demonstrating knowledge of impact of providing
professional service to public
- Understanding the importance and impact of
first visit resolution (FVR) Monitor Performance
- Communicating feedback on a daily level as a
positive improvement issue not personal issue
- Providing feedback to immediate manager on
individual team members, working with manager on performance improvement
of individuals and the team as a whole
- Ensuring complaints/concerns are resolved or
escalated in a timely manner
- Using Wananchi tools to manage
data and to allow for analysis Oversee operations
- Managing shop volumes, e.g. peak times
- Work with immediate Supervisor on team
rosters
- Being resourceful in finding information
considering industry trends and historical data
- Providing timely notifications to management
of negative trends, urgency of issue, or extent of required follow
up
- Determining when a problem requires action
from higher level of authority
- Participate in regular team meetings
Key Performance Indicators:
Achieve Shops SLA’s
- Resolve up to 95% of customer issues while
interacting with them
- Cheque and cash banking reconciliation with
adherence to finance requirements.
Accuracy in receipting to reduce VOID
- 100% Schedule Adherence
- Score a minimum of 90% on QA score for the
Month
Qualifications
- Minimum of bachelor degree in IT
- 2 years of supervisory experience in a
customer service environment, primarily focused on customer care and
sales. A technical environment is preferred but not required.
- Excellent organization and time management
skill
- Strong analytic skills and comfort in PC based
reporting systems and processes
- Ability to maintain productivity under
pressure and to multitask effectively
- Must have superior coaching, leadership and
interpersonal skills
- Punctual, regular, and consistent attendance
- Tact, diplomacy and sensitivity
How to Apply
Interested and qualified candidates
to submit their application including a detailed CV and day time telephone
contact to recruit@ke.wananchi.com on or before 8th July 2015.
Wananchi Group is an equal opportunity employer and will offer competitive remuneration and benefits to the right candidate.
Only short-listed candidates will be contacted.
Note: Canvassing will lead to automatic disqualification.
Wananchi Group is an equal opportunity employer and will offer competitive remuneration and benefits to the right candidate.
Only short-listed candidates will be contacted.
Note: Canvassing will lead to automatic disqualification.