Job Title: Administration Assistant
Industry: Construction
Firm
Location: Nairobi
Salary: 30,000 Kshs
Our client is looking for an
Administration Assistant to help run the daily operations of the firm.
Communication Management
- Managing incoming correspondences – phone
calls, letters and emails.
- Provide customers and visitors with
information on the company’s services.
- Act as a first point of contact by
representing the company in a positive manner.
- Act as liaison between departments to
facilitate communication at the executive level.
- Planning, organizing and attending meetings
and ensuring the Director is well prepared for meetings.
- Record and circulate minutes of meetings.
- Organizing and maintaining diaries and making
appointments.
Data Management
- Manage both paper and electronic filing systems.
- Opening and maintaining customer files.
Reporting
- Updating management reports on sales and
prospects.
- Producing documents, briefing papers, reports
and presentations.
Office Operations & Support
- Maintain inventory of office supplies,
equipment and other consumables and expedite procurement of supplies.
- Manage travel and logistics details for staff.
- Support HR in leave management and ensure
timely payment of statutory payments.
Person Specification:
- Must be proactive and a team player.
- Must possess a high level of Integrity and
commitment to the company.
- Should possess excellent communication and
time management skills.
- Should possess good problem solving and
reasoning skills.
Qualifications:
- Diploma in Office Administration/Secretarial
Studies.
- A minimum of 2 years work experience in a
similar position from a reputable organization.
If you are a motivated and energetic
individual who takes initiative, is detail-oriented and takes extreme pride in
their work, kindly send in your CV ONLY, quoting the job title (Administration
Assistant) on the subject line to hr.admin@tri-b.co.ke by Wednesday 5th
August, 2015.
