International Organization for
Migration (IOM)
SVN No: SVN/IOMSO/016/2015
Position title: Senior Program Assistant – MIDA
Position grade: G7/01
Duration: 6
months with a possibility of extension
Seniority band: BAND II
Job family: Operations
Organizational unit: Migration for Development in Africa (MIDA)
Position rated: No
Subject to rotation: No
Reporting directly to: MIDA National Officer in Nairobi Co-ord Office
Overall supervision by: Program Manager, Migration for Development in
Africa (MIDA)
Managerial responsibility: No
Directly reporting staff: None
Organizational Context and Scope: Under
the overall supervision of the MIDA Program Manager and under the direct
supervision of the MIDA National Officer, the Senior Program Assistant will be
responsible for providing specialized support in the planning, managing, and
timely implementation of the Migration for Development in Africa (MIDA) program
in Somalia.
Responsibilities and Accountabilities
A. Communications / Liaison Functions (On-the-ground focal point for the MIDA projects) – this includes the following:
- Provide substantive and technical assistance
to all the MIDA projects such as SIDA-MIDA, TRQN III, MIDA FINNSOM, MIDA
Women,
- Answers queries about MIDA from interested
partners, in close collaboration with the Program Officer in Nairobi and
the HSO in Garowe.
- Support programme implementation by
maintaining good relations with relevant governmental, non-governmental entities
as well as other international organizations and local agencies in the
duty station. Redundant
- Follows up with beneficiary institutions, i.e.
ministries. Makes sure that TORs of diaspora professionals are clear and
understood by relevant counterparts in beneficiary institutions.
- Ensures that roles and responsibilities are
clear and that contracts are duly signed,
- Supports diaspora professionals before, during
and at end of assignment, in collaboration with MIDA team in Nairobi,
- Communicates daily, if necessary, with the
program management team in Nairobi.
- Represents the MIDA project in stakeholder
meetings.
- Ensure timely replies and actions are provided
on urgent matters or re-direct messages to the MIDA Program Manager and/or
the National Officer.
- Take the lead in hosting donor visits in
Garowe, and facilitating the launching ceremony of the project and
reviewing workshops held in Garowe.
B. Operations/Logistics: Prepares
the groundwork for the diaspora professional’s assignment. This includes:
- Verifying and updating security assessment in
place of assignment,
- Provide orientation, organize airport pick up
and accommodation
- Making sure all arrangements are in place by
the host beneficiary institution, including office, equipment and
accommodations as per agreement.
- Introduce the diaspora to the focal persons at
the institutions
C. Monitoring and Evaluation:
- Monitors the intended outputs of the
assignment – both in terms of the Diaspora professionals and partner
institutions,
- Ensure all participants send out their
deliverables on time
- Establishes and facilitates midterm and end of
assignment evaluation reports by diaspora professionals and questionnaires
by host institution’s focal points,
- Conduct spot visits of the institutions where
the diaspora are placed
D. Manage filing systems of hard
copies and electronic filesfor
all MIDA participants based in Puntland
E. Security-related Functions:
- Monitors the security of Diaspora
Professionals in assignment and in conjunction with beneficiary host
institutions,
- Frequent security reports and recommendations,
- Facilitates medical and security emergency
evacuation, if necessary.
F. Drafts and prepares correspondence, and other reports, electronic presentations and
resource materials in both Somali and English.
G. Organize monthly meetings and
document all the issues and concerns raised by the MIDA participants
H. Liaise closely with the monitoring
and evaluation officer to capture success stories and lessons learned from
the MIDA participants
I. Performs other duties as may be assigned.
Competencies: The incumbent is expected to demonstrate the
following technical and behavioural competencies.
Behavioural
- Takes responsibility with ability to work
under minimal supervision,
- Manages constructive criticism,
- Works effectively with all clients and
stakeholders
- Promotes continuous learning; communicates
clearly
- Takes initiative and drives high levels of
performance management,
- Plans work, anticipates risks, and sets goals
within area of responsibility,
- Displays mastery of subject matter,
- Contributes to a collegial team environment,
- Creates a respectful office environment free
of harassment and retaliation, and promotes the prevention of sexual
exploitation and abuse (PSEA),
- Incorporates gender-related needs,
perspectives, and concerns, and promotes equal gender participation,
- Displays awareness of relevant technological
solutions,
- Works with internal and external stakeholders
to meet resource needs of IOM.
Technical
- Delivers on set objectives in hardship situations;
- effectively coordinates actions with other
implementing partners;
- Works effectively with local authorities,
stakeholders, beneficiaries, and the broader community to advance MIDA
objectives.
Education and Experience
- Completed university degree in Political
Science, or Social Sciences, Business Administration, International
Relations, International Law, or alternatively an equivalent combination
of relevant training and experience, Master’s degree preferred.
- At least 4 years working experience in program
development, implementation, monitoring, and reporting.
- Minimum 7 years working experience performing
work in international or non-governmental organization(s). Experience
working in instructional capacity building, governance, and development.
Experience working with the Somali diaspora and advantage.
- Proficient in Microsoft Windows. Experience
with web design or video editing, and website management an advantage.
- Knowledge of IOM’s administrative procedures
and administrative functions. Preferred but not requirement
- Experience working with Somali Institutions
and Somali Government officials.
- Excellent command of spoken and written
English and Somali
Languages Required
- English Fluent
- Advantageous: Somali
Method of Application: Interested candidates should submit CV and a cover
letter indicating the Vacancy Notice Number (SVN No) with three professional
references and contacts (email or telephone) to: recruitmentsomalia@iom.int
Closing Date: 11th June 2015
Only short-listed applicants will be contacted
