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Senior Program Assistant Job Vacancy

International Organization for Migration (IOM)

SVN No: SVN/IOMSO/016/2015

Position title: Senior Program Assistant – MIDA
 
Position grade: G7/01
 
Duty station: Garowe, Puntland
 

Duration: 6 months with a possibility of extension
 
Seniority band: BAND II
 
Job family: Operations
 
Organizational unit: Migration for Development in Africa (MIDA)
 
Position rated: No
 
Subject to rotation: No

Reporting directly to: MIDA National Officer in Nairobi Co-ord Office
 
Overall supervision by: Program Manager, Migration for Development in Africa (MIDA)
 
Managerial responsibility: No
 
Directly reporting staff: None 

Organizational Context and Scope: Under the overall supervision of the MIDA Program Manager and under the direct supervision of the MIDA National Officer, the Senior Program Assistant will be responsible for providing specialized support in the planning, managing, and timely implementation of the Migration for Development in Africa (MIDA) program in Somalia.

Responsibilities and Accountabilities

A. Communications / Liaison Functions
 (On-the-ground focal point for the MIDA projects) – this includes the following:
  1. Provide substantive and technical assistance to all the MIDA projects such as SIDA-MIDA, TRQN III, MIDA FINNSOM, MIDA Women,
  2. Answers queries about MIDA from interested partners, in close collaboration with the Program Officer in Nairobi and the HSO in Garowe.
  3. Support programme implementation by maintaining good relations with relevant governmental, non-governmental entities as well as other international organizations and local agencies in the duty station. Redundant
  4. Follows up with beneficiary institutions, i.e. ministries. Makes sure that TORs of diaspora professionals are clear and understood by relevant counterparts in beneficiary institutions.
  5. Ensures that roles and responsibilities are clear and that contracts are duly signed,
  6. Supports diaspora professionals before, during and at end of assignment, in collaboration with MIDA team in Nairobi,
  7. Communicates daily, if necessary, with the program management team in Nairobi.
  8. Represents the MIDA project in stakeholder meetings.
  9. Ensure timely replies and actions are provided on urgent matters or re-direct messages to the MIDA Program Manager and/or the National Officer.
  10. Take the lead in hosting donor visits in Garowe, and facilitating the launching ceremony of the project and reviewing workshops held in Garowe.
B. Operations/Logistics: Prepares the groundwork for the diaspora professional’s assignment. This includes:
  1. Verifying and updating security assessment in place of assignment,
  2. Provide orientation, organize airport pick up and accommodation
  3. Making sure all arrangements are in place by the host beneficiary institution, including office, equipment and accommodations as per agreement.
  4. Introduce the diaspora to the focal persons at the institutions
C. Monitoring and Evaluation:
  1. Monitors the intended outputs of the assignment – both in terms of the Diaspora professionals and partner institutions,
  2. Ensure all participants send out their deliverables on time
  3. Establishes and facilitates midterm and end of assignment evaluation reports by diaspora professionals and questionnaires by host institution’s focal points,
  4. Conduct spot visits of the institutions where the diaspora are placed
D. Manage filing systems of hard copies and electronic filesfor all MIDA participants based in Puntland
 
E. Security-related Functions:
  1. Monitors the security of Diaspora Professionals in assignment and in conjunction with beneficiary host institutions,
  2. Frequent security reports and recommendations,
  3. Facilitates medical and security emergency evacuation, if necessary.
F. Drafts and prepares correspondence, and other reports, electronic presentations and resource materials in both Somali and English.
 
G. Organize monthly meetings and document all the issues and concerns raised by the MIDA participants
 
H. Liaise closely with the monitoring and evaluation officer to capture success stories and lessons learned from the MIDA participants
 
I. Performs other duties as may be assigned.
 
Competencies: The incumbent is expected to demonstrate the following technical and behavioural competencies.  

Behavioural
  • Takes responsibility with ability to work under minimal supervision, 
  • Manages constructive criticism, 
  • Works effectively with all clients and stakeholders 
  • Promotes continuous learning; communicates clearly 
  • Takes initiative and drives high levels of performance management, 
  • Plans work, anticipates risks, and sets goals within area of responsibility, 
  • Displays mastery of subject matter, 
  • Contributes to a collegial team environment,
  • Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA),
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation, 
  • Displays awareness of relevant technological solutions,
  • Works with internal and external stakeholders to meet resource needs of IOM.
Technical
  • Delivers on set objectives in hardship situations; 
  • effectively coordinates actions with other implementing partners; 
  • Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance MIDA objectives.
Education and Experience
  • Completed university degree in Political Science, or Social Sciences, Business Administration, International Relations, International Law, or alternatively an equivalent combination of relevant training and experience, Master’s degree preferred.
  • At least 4 years working experience in program development, implementation, monitoring, and reporting.
  • Minimum 7 years working experience performing work in international or non-governmental organization(s). Experience working in instructional capacity building, governance, and development. Experience working with the Somali diaspora and advantage.
  • Proficient in Microsoft Windows. Experience with web design or video editing, and website management an advantage.
  • Knowledge of IOM’s administrative procedures and administrative functions. Preferred but not requirement
  • Experience working with Somali Institutions and Somali Government officials.
  • Excellent command of spoken and written English and Somali
Languages Required
  • English Fluent 
  • Advantageous: Somali
Method of Application: Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number (SVN No) with three professional references and contacts (email or telephone) to: recruitmentsomalia@iom.int

Closing Date:
 11th June 2015


Only short-listed applicants will be contacted

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