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Personal Assistant Job in Kenya

A leading Insurance firm is looking to hire:

Personal Assistant to the Group CEO
This role provides PA support to the Group CEO’s Office and is individually accountable for the coordination of other PA's deliveries in the Business Unit.

Key outputs of this position are:
  • Manages queries on behalf of manager and performs delegated tasks.
  • Travel management for all employees i.e. Visa processing and other travel logistics
  • Ensures that the CEO is equipped with necessary documentation to proceed with meetings and Manage the diaries.
  • Provides department with support in relation to arranging functions, venue bookings, making travel arrangements when necessary
  • Responsible for office infrastructure, e.g. office equipment and ordering of stationery.  
  • Maintains confidentiality of information
  • Could be accountable for the management of a budget or significant spending on a budget.
  • Maintains professional internal and external relationships, at management level.
  • Builds and maintains relationships with suppliers and venue coordinators.
  • High level of contact with external parties, stakeholders and clients / customers (Company CEOs, Executives etc.)
  • Other duties as assigned.
Qualifications and Experience
  • Bachelor’s degree in a business related field. Post graduate qualifications preferred.
  • Secretarial / PA qualification.
  • 3-5 years Executive PA experience
  • Proficient in Microsoft Office Applications (PowerPoint, Excel, Word, Publisher, Visio and Outlook)
  • Well versed with reports preparation and presentation.
  • Effective communication skills mandatory for this role.
  • Good team player.
  • Mature and with good stakeholder management capability
  • Highly organized and able to handle multiple competing priorities and demands.
  • Good time management skills mandatory for this role.

Applications to be sent to sophy@lincolneducationservices.com

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