Summary: Our
client is a large scale urban development firm keen on making a significant
contribution to Kenya’s renewed growth in economic and social
development.
They are looking to recruit a Personal Assistant to the Managing Director who
will also serve as the Office Manager.
The incumbent will be required to
provide professional support to the East African MD and manage day to day
administrative functions.
Key Responsibilities
Key Responsibilities
- Organize and maintain the MD’s diary and make
appointments.
- Arrange for flawless local and international
travel, accommodation and visa arrangements as well as prepare weekly and
monthly travel reports in coordination with the Office Assistant.
- Develop and maintain a contact database for
clients, vendors, key stakeholders, regulators, etc. and ensure that this
is updated on a regular basis.
- Ensure all documents from CEO’s office are
professionally styled and presented in accordance with corporate
standards.
- Verify all departmental /MD bills and expense
claims and forward to Finance for payment.
- Ensure that all physical and electronic
records including company documents are safely kept and a record of the
same retained at all times.
- Create and maintain a database of Annual Financial
Reports for key sectors such as banks, publicly listed companies,
stockbrokers and real estate firms. In addition, maintain a library with
all relevant publications and reference materials.
- Arrange and coordinate corporate and staff
events including conferences.
- Manage support staff and administrative
corporate services providers including catering, office vehicle, cleaning
services, etc.
- Produce and distribute documents, briefing
papers, corporate reports, minutes and presentations as and when needed.
- Deal with routine and non-routine
correspondence.
- Handle personal requests of the assigned
individual with time permitting.
- Act as interim HR coordinator.
Qualifications and Competencies
- Degree / Diploma in Business Administration /
Secretarial
- Minimum 3 years of practical experience in a
similar position; international exposure will be a plus.
- High level computer proficiency. Mac
experience helpful. PowerPoint proficiency also key.
- Professional typing speed.
- Excellent speaking and writing skills in English
and Swahili. Knowledge of a foreign language of any European country will
be an added advantage.
- Strong analysis skills, including recognizing
and solving problems, without active supervision.
- Excellent organizational skills and
confidentiality.
- Strong interpersonal skills and positive
attitude.
- Ability to work in a team and under pressure.
How to Apply:
Send your application including a
cover letter indicating your desire to work with our client; a detailed CV
highlighting relevant experience, details of current and expected salary, a
daytime phone contact, email address, and the names of three professional
referees by close of business Monday 22nd June 2015.
Adept Systems
Management Consultants
P O Box 6416, Nairobi,
Adept Systems
Management Consultants
P O Box 6416, Nairobi,
GPO 00100
Email: recruit@adeptsystems.co.ke
Only short listed candidates will be contacted.
Please note that we do not charge
fees for receiving or processing job applications.