Our Client is a Professional Services
firm currently recruiting an Office
Administrator.
Job Purpose: Reporting to the Chief Operating Officer, the job holder will be assisting in managing the administration function of the firm and affiliates.
Job Purpose: Reporting to the Chief Operating Officer, the job holder will be assisting in managing the administration function of the firm and affiliates.
- Effective and efficient management of
procurement function - responsible for all purchases in order to ensure
that they are in line with the firm’s policies and procedures while
ensuring that the firm gets value for money;
- Preparing periodic expense reports (monthly /
quarterly) of supplies (stationery, kitchen supplies, fuel etc) ;
- Overseeing general repair and maintenance
works for the office;
- Management of the firm’s supplies and its
inventory;
- Facilitation of assets and supplies
purchasing, invoice processing and payments follow ups;
- Management of the firm’s premises and
installation security;
- Supervising and coordination of administration
and procurement activities; procurement, logistics, asset management,
security, premises management and operation Support;
- Management of Licenses and
Administration/Operations Contracts;
- Reviewing effectiveness and efficiency of
internal controls, identifying areas of development and recommending on
areas of improvement policies & procedures to ensure optimization of
the firm’s resources;
- Management of the firm’s Premises and Assets;
Asset transfer management, Premise maintenance, Hygiene and Safety
Management;
- Management of firm’s records and archives
facility;
- Facilitate and coordinate service maintenance
and repairs of firm’s assets;
- Support in Premises setup and establishment,
retrofits and project management;
- Review of all supplier contracts and ensuring
that service level agreements are followed;
- Supervising the day to day duties in the
administration department;
- Ensuring general office upkeep to ensure
office areas such as meeting rooms, reception, washrooms, working areas
are kept neat and tidy and adequate with supplies required;
- Maintain a schedule to keep track of expiry /
renewal dates of various supplier contracts, business licenses, city
council permits, fire clearance certificates etc;
- Any other duties that the job holder may be
required to do from time to time.
Knowledge and Skills Requirements:-
- A degree business administration or management
from a recognized institution;
- A minimum of 4 years experience in a similar
capacity;
- Ability to meet deadlines and attention to
details;
- Must be a self starter and a quick learner;
- Must have analytical and supervisory skills.
- Must have experience in managing a team.
If you feel you fit the above role,
please send your CV only quoting the job title on the email subject to
jobs@alternatedoors.co.ke
N.B: We do not charge any fee for receiving your CV in our database nor for interviewing.
N.B: We do not charge any fee for receiving your CV in our database nor for interviewing.
Only candidates short-listed for
interview will be contacted.
