NGO Jobs in Nairobi, Kenya – Trócaire

Trócaire is a partnership based Irish NGO supporting local civil society in East Africa. Trócaire has programmes managed from its Nairobi office; the Kenya country programme (focusing on sustainable livelihoods, governance and human rights, HIV and gender and humanitarian responses), Somalia country programme (focus on health and education and an emergency response programme. 

Trocaire wishes to announce the following vacant position within East Africa Region based in Nairobi.

Vacancy: Programme Accountant

Category: Kenya Nationals

The Main purpose of the Role: The Programme Accountant in conjunction with the other finance staff is responsible for budgeting, financial accounting and reporting of assigned grants and donor projects and providing financial support and training to project staff in line with donor regulations and organization policies and procedures.

The position comprises day to day financial management support with special focus on donor budget management and reporting.
 

Description of the unit / department: The Finance department is responsible for ensuring a sound management of the financial resources entrusted with the program and to ensure that there are effective procedures in place to facilitate internal controls and accountability of grants in line with organization policies and procedures, approved budget and donor regulations.

Main Purpose of RoleThe Programme Accountant in conjunction with the other finance staff is responsible for budgeting, financial accounting and reporting of assigned grants and donor projects and providing financial support and training to project staff in line with donor regulations and organization policies and procedures.

The position comprises day to day financial management support with special focus on donor budget management and reporting.

Key Duties & Responsibilities: Financial Accounting, Reporting, compliance and Capacity Development Working Closely with the Finance team leader and respective Program Manager or Deputy director Programs

• Participate in partner planning processes including the review of budgets alongside submitted proposals, input into development of MOU’s, budget revisions and/or amendments as appropriate.
• Review of developed donor budgets for relevance, completeness in relation to the proposal and log frame/RF’s
• Monitor and review partner financial reporting ensuring timeliness, compliance with Donor requirements, cost efficiency and effectiveness in utilization of financial resources, validity, accuracy and completeness of reported expenses.
• Prepare and submit monthly, interim and final donor financial reports for review, at least one week before the due date
• Prepare and circulate monthly donor monitoring (expense vs budget) report to management for assigned project or donor funding
• Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the finance team leader, program manager or director.
• Review monthly donor reports with the relevant managers and point out areas with financial risks in line with donor conditions for the managers to take proactive corrective action.
• Assist with budget re-alignment and other budgetary issues
• Ensure expenses are charged to correct project and budget lines
• Prepare monthly cash flow requirements, preparation of cash forecast and submission to facilitate transfer of funds.
• Ensure proper filing of financial documents, data and other correspondence for future audits and reviews, ensuring security and confidentiality of the documents in line with organization policy and donor requirements.
• Periodically visit the field offices and review their financial and administrative procedures, identify shortcomings and train staff in such areas.
• Implement financial and administrative policies as laid down in the finance and administrative manual in use.
• Participate in any planned organization’s systems reviews, support design of accounting and reporting systems and provide other on-going financial guidance and support to the program
• Support the undertaking organization risk assessment, risk ranking and profiling eventually providing management with the appropriate recommendations on the course of action to take.
• Support in planning for project specific and statutory audits as required and implementation of recommendations.
• Participate in regular programme meetings providing invaluable technical financial inputs and advice
• Support in the close out of ending grants
• Meet ad hoc requests for information or reports that may be requested by the budget holders and to perform any other financial management task as may be requested by the managers
• Any Other Duties - Any other duties as may be assigned

Essential Qualifications:

• Bachelor’s degree in Commerce, Finance, Accounting or Business Administration
• Professional accountancy qualification (CPA or ACCA)
• A minimum of 5 years in a finance department with an INGO, 2 of which would be working with institutional donor funding
• Excellent knowledge of Navision or similar accounting software

Core Values and Critical Competencies

• Ability to regularly travel to the field
• Ability to prepare concise, informative financial reports
• Strong organizational skills, with an emphasis on time management and the ability to plan, organize and implement various activities within a time-pressured environment
• Ability to work both independently and as part of a team
• Team player with excellent inter personal and communication skills, both verbal and written
• Excellent supervision and leadership skills
• Mature, Honest, diplomatic and a positive attitude
• Proactive and reliable with ability to command respect and grace among peers and all levels of organizations, including ability to comfortably interact with the highest hierarchy within an entity
• Strong analytical and decision-making skills
• Ability to organize and coordinate schedules, incl. effective supervision and delegation
• Work effectively and cooperatively with others towards shared goals, establishing and maintaining principle-centred working relationships and possess excellent planning and organization skills
• Clearly conveys information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain their message.
• Demonstrate ability to use innovative approaches, strategies and personal initiative.

Vacancy: Deputy Director Operations

Category: Kenya Nationals

Purpose: The Deputy Director Operations has overall responsibility, for the leadership and management of the support functions at the partner organization. Ensuring timeliness of support services and compliance to organisational and donor policy and procedures. 

This position requires the demonstrated ability to develop long term vision and strategic planning, provide leadership for the organization’s operations, and a high level of financial and operation planning including capacity building of staff. 

S/he is a member of the Senior Management Team (SMT) at the partner organization.

Key Responsibilities

• Strategy and guideline development for relevant support departments – Ensure appropriate policies and procedures are documented, known and implemented across the organisation. 
• Ensure guidelines are produced and in place for Finance, HR, Logistics, Procurement and other administrative functions. Make sure that these are reviewed and updated regularly.
• Organisational structure & HR management-Ensure establishment of Head office and field level structure and human resources to deliver organisational strategy and plans. 
• Line-manage and support operation team leaders and ensure appropriate and effective performance management systems are in place in each of their teams. 
• Ensure implementation of HR policies and procedures at all levels, Compliance checking of recruitment and performance management of staff, Provide HR management support to the field as appropriate,
• Resourcing and donor management –Ensure appropriate fundraising strategy is in place to support strategic and annual plans and this is reviewed and implemented, 
• Ensure effective donor management and communication system is in place. 
• Establish grant management system ensuring reporting deadlines are communicated and managed.
• Financial management- Manage fiscal function and performance of the organisation, ensuring compliance to policies of risk management and that all risks are managed, 
• Manage organisational finances and master budgets, monitoring income instalments, support donor and ensure internal audits are conducted and all recommendations are implemented.
• Logistics and procurement management – Ensure appropriate logistics and procurement systems are in place, manage Logistics Manager to ensure timely, effective delivery of goods and services to support programme implementation, ensure compliance to organisation and donor policies and procedures.
• Compliance & Risk management –Ensure up to date and comprehensive organisation risk management plan is in place which is reviewed regularly, ensure compliance to organisation and donor policies and procedures. 
• Compliance: logistics, financial policies and procedures, reporting to donor and internal standards
• Active leadership as part of SMT

Personal Specification

Essential:

• Post graduate degree, in Social Sciences, International development, Project Management, and/or Public Administration, Financial / Business management, or other relevant field.
• Minimum 10-years’ experience in team leadership/operations management roles with at least 5 years of experience in the field, a Finance Director position or equivalent would be an advantage.
• Strong operational management experience and capability (finance, people, fundraising), including geographically remote management
• Proven financial management, information management, and systems management experience
• Proven strategic design and management skills. Including good programme and human resource development ability
• Understanding of the countries in the region and sensitive to the socio cultural context
• Demonstrable strategic thinking and leadership ability
• Excellent analytical and critical thinking ability
• Excellent communication, interpersonal and influencing skills. Well-developed ability to motivate and persuade at high levels
• Proven ability to lead and work effectively with others to achieve results
• Understanding and experience of institutional fundraising

Preferable: Campaign and policy experience desirable.
 

How to Apply:

Trócaire recruitment and selection process reflect its commitment to People in Aid Code of Good Practice. 

Prospective applicants must be committed to safeguarding children and adults against all forms of exploitation and abuse by signing Trócaire’s Safeguarding Programme Participants Policy.

Interested applicants, who meet the above requirements, should send their CV, cover letter with current and expected salary to the Human Resources Officer through the following email address: hrkenya@trocaire.org with the job title as the subject of the email by 22nd June 2015. 

Applications will be reviewed as they come and only short listed candidates will be contacted.