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NGO Jobs in Nairobi, Kenya - IOM

International Organization for Migration (IOM) 
 
Vacancy Notice: IOMKE/SVN/019/2015
 
Position Title: National Medical Officer
 
Position Grade: Grade NO-A/01 (UN Salary Scale for NO staff)
 
Duty Station: Nairobi, Kenya

Seniority Band:
 III
 

Job Family: Migration Health
 
Organizational Unit: Migration Health Department

Position Rated:
 Yes
 
Subject to Rotation: No

Reporting Directly to:
 Head of MHAC
 
Overall Supervision by: Regional Migration Health Assessment Coordinator for Africa and Middle East
 

Managerial Responsibility: N/A
 
Directly Reporting Staff: 1 ( Nurse)
 
Contract Duration: 6 months Special Short Term Contract
 
Organizational Context and Scope
 
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and nongovernmental partners. 

IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
 
Responsibilities and Accountabilities
 
Working under the direct supervision of Head of Migration Health Assessment Center and the overall supervision of the Regional Migration Health Physician for Africa, the incumbent will carry out the following duties and responsibilities:-
  • Perform migration health assessments (medical exams) and completes related medical documentation of migrants referred for migration health assessment in accordance with the resettlement countries’ technical instructions and the IOM Migration Health Assessment Guidelines;
  • Provide technical supervision and monitoring of IOM health personnel to ensure that the following activities are performed in accordance with the technical requirements of the resettlement countries such as: medical case registration, migration health assessments, medical forms transmission, medical treatment and follow-up programs, data processing and management, pre-embarkation medical examination and report;
  • Refer patients to specialists for treatment as maybe required;
  • Administer treatment and immunizations as per the receiving countries’ requirements;
  • Perform pre-departure and pre-embarkation medical checks on all refugee migrants departing under IOM auspices, making sure they are fit to travel;
  • Ensure timely, accurate and complete reporting of all activities on the predeparture (examinations, treatment, immunization), as per IOM standards and as per the country of resettlement requirements;
  • Manage the inventory and replenishment of stocks of basic health supplies, equipment and other items assigned to the resettlement programme;
  • Implement quality control standards and ensures confidentiality of individual health information;
  • Assist in the analysis and technical elaboration of data gathered from the migration health assessment;
  • Coordinate with the local/national health authorities, physicians, hospitals and laboratories, as needed;
  • Inform and consult with the Head of the MHD and the COM - Kenya on migration health issues and proposes corrective and adjustment measures;
  • Assist in the preparation, and implementation of research activities related to the migration health, tuberculosis and sexually transmitted diseases;
  • Provide healthcare advice to IOM staff in the sub-office;
  • Undertake duty travel and medical escorting activities, be ready for relocation of duty station to remote areas or refuge camps if needed and
  • Perform any other duties that may be required from time to time.
Competencies
 
The incumbent is expected to demonstrate the following technical and behavioural competencies.
 
Behavioural
 
Accountability
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
  • Keeps clients informed of developments and setbacks
Continuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area
Communication
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
  • Actively seeks new ways of improving programmes or services
  • Expands responsibilities while maintaining existing ones
  • Persuades others to consider new ideas
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources
  • Actively identifies opportunities for and promotes organizational change
  • Presents goals as shared interests
  • Articulates vision to motivate colleagues and follows through with commitments
Performance Management
  • Provides constructive feedback to colleagues
  • Identifies ways for their staff to develop their abilities and careers
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
  • Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans
  • Adjusts priorities and plans to achieve goals
  • Allocates appropriate times and resources for own work and that of team members
Professionalism
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work
Technological Awareness
  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Resource Mobilization
  • Establishes realistic resource requirements to meet IOM needs
Technical
  • Effectively applies knowledge of migration health issues within the organizational context.
  • Correctly frames migration health issues within their regional, global and political context.
Education and Experience
  • Kenyan citizen;
  • Degree in Medicine – MBChB;
  • Registered with the Kenya Medical Practitioners and Dentists Board;
  • Minimum of 3 years continuous professional working experience preferably with experience in migration health, immigration medical assessments, epidemiology and/or international public health;
  • Health sector experience in Africa;
  • Training/experience in Paediatrics, Internal Medicine or Infectious Diseases is an advantage.
Languages
  • Required: English and Kiswahili - Fluent in written and spoken.

Position Title: Data Processing Clerk  
3 Positions
 
Position Grade:
 G3

Duty Station:
 Nairobi, Kenya

Duration of Contract:
 6 months, with possibility of extension

Seniority Band:
 Band IV
 
Job Family: Migration Health
 
Organizational Unit: Migration Health Department

Position Rated:
 Yes
 
Subject to Rotation: No

Reporting directly to:
 Senior Data Management Assistant
 

Overall supervision by: Head of Data Processing and Mobile Unit
 
Managerial responsibility: No
 
Directly reporting staff: n/a
 
Organizational Context and Scope: Under the overall supervision of the Head of Data Processing and Mobile Unit and the direct supervision of the Senior Data Management Assistant the incumbent will gather data, encode, maintain, update required information accurately in the MHD Databases, as well as generating reports and coordinating processes and procedures with relevant units within and outside MRF Nairobi. 
 
Responsibilities and Accountabilities

In particular, he/she will carry out the following essential duties:
  • Print DS forms from either hard copies or on PDF for transmission for new approvals and re-medicals. 
  • Assist in data entry of DS forms to MiMOSA when required.
  • Data reconciliation, data quality control and timely reporting including CDC TB indicators for the TB Treatment Module.
  • Encoding of data and information, update the PDMS database, and generate regular and ad-hoc reports
  • Maintain and update the Incidents and Events Databases.
  • Coordinate with responsible colleague the timely updating of the quality control of all X-ray re-reading reports in databases and generate monthly reports. 
  • Update MiMOSA for “mailout” of cleared DS forms that are returned to OPE and generate the related list
  • Perform any other related duties that may be assigned from time to time
Competencies
 
The incumbent is expected to demonstrate the following technical and behavioural competencies
 
Behavioural
 
Accountability
  • Accepts and gives constructive criticism
  • Follows all relevant procedures, processes, and policies
  • Meets deadline, cost, and quality requirements for outputs
  • Monitors own work to correct errors
  • Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
  • Identifies the immediate and peripheral clients of own work
  • Establishes and maintains effective working relationships with clients
  • Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Continuous Learning
  • Contributes to colleagues' learning
  • Demonstrates interest in improving relevant skills
  • Demonstrates interest in acquiring skills relevant to other functional areas
  • Keeps abreast of developments in own professional area
Communication
  • Actively shares relevant information
  • Clearly communicates, and listens to feedback on, changing priorities and procedures
  • Writes clearly and effectively, adapting wording and style to the intended audience
  • Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
  • Proactively develops new ways to resolve problems
Leadership and Negotiation
  • Convinces others to share resources
  • Presents goals as shared interests
Performance Management
  • Provides constructive feedback to colleagues
  • Provides fair, accurate, timely, and constructive staff evaluations
  • Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Planning and Organizing
  • Sets clear and achievable goals consistent with agreed priorities for self and others
  • Identifies priority activities and assignments for self and others
  • Organizes and documents work to allow for planned and unplanned handovers
  • Identifies risks and makes contingency plans
Professionalism
  • Masters subject matter related to responsibilities
  • Identifies issues, opportunities, and risks central to responsibilities
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation
  • Persistent, calm, and polite in the face of challenges and stress
  • Treats all colleagues with respect and dignity
  • Works effectively with people from different cultures by adapting to relevant cultural contexts
  • Knowledgeable about and promotes IOM core mandate and migration solutions
Teamwork
  • Actively contributes to an effective, collegial, and agreeable team environment
  • Contributes to, and follows team objectives
  • Gives credit where credit is due
  • Seeks input and feedback from others
  • Delegates tasks and responsibilities as appropriate
  • Actively supports and implements final group decisions
  • Takes joint responsibility for team's work
Technological Awareness
  • Learns about developments in available technology
  • Proactively identifies and advocates for cost-efficient technology solutions
  • Understands applicability and limitation of technology and seeks to apply it to appropriate work
Technical
  • Maintains confidentiality and discretion in appropriate areas of work.
  • Effectively applies knowledge of health issues in execution of responsibilities at appropriate level
Education and Experience
  • Secondary school diploma from an accredited educational institution. A Diploma in Information Technology will be desirable.
  • At least 3 years of professional experience in data encoding and reporting, data capturing and data management especially in health/clinical setting.
  • Knowledge in data processing and analysis especially SPSS, SQL and Access
  • Knowledge of programming is an advantage
  • Good writing skill desirable
  • Good knowledge of IOM system (Mimosa) and other data management systems a plus.
Languages
  • Required: English and Kiswahili
Mode of Application:
 
Submit cover letter and CV including daytime telephone and e-mail address to:-
 
International Organization for Migration (IOM), 
Human Resources Department, 
P.O.Box 55040 – 00200, 
Nairobi, Kenya 

or send via e-mail to hrnairobi@iom.int

Closing Date:
 16th June, 2015


Only shortlisted applicants will be contacted

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