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HR Assistant Job in Nairobi, Kenya - UN

United Nations Support Office for AMISOM (UNSOA)

United Nations Core Values:
 Integrity, Professionalism, Respect for Diversity
Human Resources Assistant, Nairobi

Grade GL4
Vacancy Notice No: UNSOA/HR/001/2015

Temporary Job Opening (4 months) with possibility of extension

Deadline 19 June 2015
Within delegated authority, the Human Resources Assistant will be responsible for the following duties:
  • Initiate, review, process and advertise Vacancy Announcements (VA), oversee the maintenance of the Section’s VA files and keep tract of status of current VAs;
  • Assist in building job openings in Inspira, review Personnel History Profiles (PHPs) and initiate recruitment tracks in Nucleus; 
  • Evaluate, screen applications and short list candidates for competency-based interviews;
  • Participate in interview assessment panels for locally-recruited staff as HR ex-officio;
  • Recruit and onboard successful candidates; induct newly-recruited staff, brief them on conditions of service, ensuring personnel forms are completed accurately for status files;
  • Respond to enquiries and provide information and advice to staff regarding administrative procedures, processes and practices;
  • Ensure recommendations regarding changes in contractual status of staff comply with established policy and procedures;
  • Liaise with Hiring Managers and counterparts in the Regional Service Center Entebbe (RSCE);
  • Initiate, review and process recruitment of Consultants and Individual Contractors (ICs); check-in, on-board and monitor expirations of their contracts, process extensions and/or check-out forms;
  • Develop proficiency in relevant UN Human Resources information management systems such as INSPIRA, IMIS, FPMS, UMOJA and FSS;
  • Monitor and extend contracts for Consultants and ICs and process check-out documents;
  • Assist in research and drafting case reviews on rules, policy and procedures as well as routine correspondence;
  • Maintain and archive recruitment files;
  • Perform other office administration related duties as may be required.
Competencies: Professionalism, Planning and Organizing, Team work and Communication.
Education: Secondary School certificate.
Required Experience:  

At least four (4) years of progressively responsible experience in Human Resources or related area. 

Experience with the United Nations, Non-Governmental Organizations or other International entities is required.

 Good understanding of oral and written English.
Skills: Computer skills
Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the email address on or before the deadline.
Please quote Vacancy Notice Number in the Subject of the e-mail.

Only Shortlisted candidates will be contacted.

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