Save the Children
Position Name: Finance Coordinator
Position Code: SCI/FIN OFF/DAD-01
Location: Daadab
Team / Programme: Finance
Post Type: National
Child Safeguarding: Level
3 - the responsibilities of the post may require the post holder to have
regular contact with or access to children or young people
Role Purpose: The Finance Officer will support the Area Office in
delivering the Finance teams’ objectives in a timely and accurate
manner.
Supervise the Finance Assistant and
ensure that processing and reporting deadlines are fully met; financial
controls and procedures are strictly adhered to by all field office staff.
Scope of Role:
Reports to: Area Programme Manager, with a technical reporting line to the Roving Finance Coordinator, based in Nairobi
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Reports to: Area Programme Manager, with a technical reporting line to the Roving Finance Coordinator, based in Nairobi
Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.
Current programming focuses on child
protection, child rights governance, education, health, HIV/AIDS, livelihoods,
nutrition and WASH. In 2012, as part of a global reorganization process, Save
the Children combined the programmes of SC UK, SC Canada and SC Finland to
create a single operation in Kenya.
In February 2014, we completed a
second transition, which saw us join forces with the British INGO, Merlin, and
merge their health and nutrition programmes with our own. Save the Children now
has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera,
Nairobi, Turkana and Wajir.
We work through partners in many
other parts of the country. We have a staff complement of around 300 staff and
an operating annual budget of approximately US$25 million in 2014.
Staff Directly Reporting to this Post: Finance Assistant
Key Areas of Accountability:
Staff Directly Reporting to this Post: Finance Assistant
Key Areas of Accountability:
- Maintain robust and adequate financial
internal control systems and cash management across the field office in
line with SCI Finance Manual, Awards management and good accounting
practices.
- Ensure sufficient cash in the field office by
producing monthly cash forecasts for the Office, sending to Nairobi office
and following-up to make sure cash is received in time.
- Process GLACOS spreadsheets after verifying
their accuracy ensuring that data is submitted to Nairobi office by the
set deadline for processing in Agresso, preparing Field Office Monthly
review report for Review by Area Programme Manager
- Support the Area Manager and the Roving
Finance Coordinator in the preparation and on-going management of the
field office Master Budget with potential gaps actively highlighted and
included in new proposals.
- Verify the accuracy, validity, legitimacy of
all payments completeness of financial documents, (purchase requests, work
orders, pro forma invoices), proper coding and approval by responsible
managers before payments are made while ensuring SCI creditors are paid
promptly.
- Support budget holders in developing proposal
budgets, as well as phasing of budgets for posting into Agresso and
provide support to budget holders in reviewing and understanding monthly
financial budget monitoring reports and follow up on any recommended
action points.
- Liaise with the Area Manager to schedule and
take lead in planning and convening the monthly finance and grants
meetings in the field office ensuring relevant teams are included and
action points followed up.
- Induct new staff into financial policies and
procedures applicable in the field offices while ensuring that changes in
policies are communicated to staff at all levels.
- In collaboration with the Field HR office,
provide monthly information to Nairobi Financial Accounting Officer for
payroll preparation and on staff departing from SCI.
- Work closely with the Awards team in ensuring
donor compliance amongst the implementing partners at the field level and
that audit recommendations related to Field Finance and Awards are
followed up & implemented in good time and field staff fully
understand and comply with the standard financial procedures
Staff Management, Mentorship, and
Development
Manage performance of direct reports
in the work area through:
- Effective use of the Performance Management
System including the establishment of clear, measureable objectives,
ongoing feedback, periodic reviews and fair and unbiased evaluations;
- Coaching, mentoring and other developmental
opportunities;
- Recognition and rewards for outstanding
performance;
- Documentation of performance that is less than
satisfactory, with appropriate performance improvements/ work plans.
- Build the capacity of staff to monitor/ manage
grants and awards as well as understand and implement compliance
requirements from donors, Save the Children and/or the Government of
Kenya.
- Maintain clear communication with both the
functional (direct) line manager and the technical manager to foster a
smooth working relation under existing matrix structure.
Competencies
1. Leading
- Delivering Results: Takes personal
responsibility and holds others to account to deliver our ambitious goals
for children, continually improving own performance or that of the
team/organisation.
- Developing Self and Others: Invests time and
energy to actively develop self and others to help realise their full
potential, and to build the organisation’s capability for the future.
- Leading and Inspiring Others: Demonstrates
leadership in all our work, role models our values and articulates a
compelling vision to inspire others to achieve goals for our children.
2. Thinking
- Problem Solving and Decision Making: Takes
effective, considered and timely decisions by gathering and evaluating
relevant information from within or outside the organisation and making
appropriate judgements.
- Applying Technical Expertise: Applies the
required technical and professional expertise to the highest standards,
promotes and shares best practices within and outside the organisation.
- Innovating and Adapting: Develops and
implements innovative solutions to adapt and succeed in an ever –
changing, uncertain work and global environment.
3. Engaging
- Working Effectively with others: Works
collaboratively to achieve shared goals and thrives on diversity of people
and perspectives. Knows when to lead and when to follow and how to ensure
effective cross- boundary working.
- Communicating with Impact: Communicates
clearly and confidently with others to engage and Influence, Promotes
dialogue and ensures timely and appropriate messages, building confidence
and trust with others.
- Networking: Builds and uses sustainable
relationships and networks to support the work of Save the Children.
Qualifications and Experience
- Bachelors of Commerce degree in an area
Finance or equivalent.
- Professional qualifications in Accounting (CPA
II section finalist or ACCA II)
- Recommended a minimum of 3 years experience in
Accounting/financial management; payroll, purchase ledger, cash / bank
reconciliation in an INGO
- Strong working computer skills especially in
accounting packages
- Highly developed interpersonal and
communication skills including influencing, negotiation and coaching
- Highly developed cultural awareness and
ability to work well in an international environment with people from
diverse backgrounds and cultures
- Strong results orientation, with the ability
to challenge existing mindsets
- Experience of solving complex issues through
analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a
succinct and compelling manner
- Ability and willingness to dramatically change
work practices and hours, and work with incoming surge teams, in the event
of emergencies
- Fluency in English, both verbal and written,
preferred
- Commitment to Save the Children values
How to Apply
Interested candidates are required to
submit a CV and mandatory Cover letter to indicating the Position Code on the
subject line kenyadadaabjobs@savethechildren.org by 28th June 2015.
Due to the urgency of this position
applications will be reviewed as and when they are received.
Only shortlisted candidates will be
contacted.
