Facilities / Administration Officer
Location: Nairobi
Industry: Insurance
Our client, one of the largest insurance
groups in the East African region, with well established insurance operations
in Kenya, Uganda and Tanzania as well as leading subsidiaries in fund
management and corporate trusteeship, seeks to recruit a Facilities /
Administration Officer.
Only male candidates should apply.
Duties and Responsibilities
Duties and Responsibilities
- Managing the company’s filing systems and
facilities including monitoring adherence to the set policies and
guidelines on filing, archiving and storage of records.
- Actively drive health and safety matters and
chair the OHSA (Occupational Health & Safety Act) Committee
- Fleet management – ensuring a fleet of 15
vehicles are replaced as and when necessary, maintained, monitoring
drivers performance, tracking fuel consumption etc
- Efficient management of the company’s mail
handling system.
- Ensuring that the contracted service providers
deliver quality service including adherence to service level agreements or
contracts.
- Negotiating for and maintaining valid
insurance cover for all Company assets, employee personal accident and
other Company liabilities.
- Ensuring the efficient management of company
mail service, reception services and telephone services.
- Liaising with the property managers and
caretakers of buildings we occupy to ensure speedy repairs and maintenance
of equipment, installations and fixtures.
- Ensuring compliance with the Occupational
Safety and Health Act 2007 and the Energy Act 2012.
- Negotiating with landlords for cost effective
leases and service contracts; retain leases and service contracts in
secure storage.
- Ensuring timely payment of the company’s rents
and statutory fess, county and municipal council licenses.
- Maintaining comprehensive inventory of office
furniture and regularly carrying out audits to establish location and
condition of office furniture; advising on obsolete stock.
- Drawing up and monitoring annual budgets for
administration-related services and facilities.
Skills & Abilities:
- University degree in any social science or
equivalent qualification.
- A minimum of 4 years’ experience in
administration, 2 of which must be at a senior position.
- Thorough knowledge and familiarity with the
Occupational Safety and Health Act 2007 and the Energy Act 2012.
- Experience in fleet management
- Ability to manage a team of about 20 staff and
have a demonstrable track record in leading teams to achieve superior
performance.
- Good working knowledge of property management
- Meticulous and with an eye for detail; able to
work under pressure and good at multitasking.
- A go-getter, sensitive about delivering on
expectations.
- Self-driven and able to work with minimal
supervision.
- Be proactive, responsible and a hands on
person.
- A high sense of personal integrity.
- Must have the ability to maintain direct
reports’ work schedules including assignments, job rotations, training and
leave.
To apply, send your CV and cover
letter only to applications@flexi-personnel.com before close of business 10th
July 2015.
Clearly indicate the position applied
for on the subject line.
