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Executive PA Job in Nairobi, Kenya – NGO

Job Title: Executive PA
Industry: NGO
Location: Nairobi
Salary: 150K – 200K

Our client is a collaborative non profit initiative seeking to facilitate research by providing logistical support to researchers with a focus in prehistory and related earth and natural science studies. 

They are seeking to high a dynamic lady to fill in the position of Executive PA.
Job  Purpose: The role is  to  provide  high  quality  executive  personal  assistance  and  administrative support  to  the Director and to  ensure  the  smooth  operation of his business. 

This  includes assisting  with  special  projects  to improve operational efficiency.

Main  Roles  and  Responsibilities:

Administrative  Duties:
  • Support  the Director  to  manage  workload  and  activities.
  • Co-ordinate  and  maintain  the  diary  of  the  Director  including organising of  all appointments,  meetings,  travel  arrangements.
  • Monitor and respond to general enquiry mails as appropriate and manage interruptions to support effective time management for the Director
  • Identify,   anticipate   and   prepare   information   requirements of the Director for  meetings,   appointments,  presentations etc and follow up inward and outwards requests for information, outstanding reports and correspondence.
  • Arrange   meeting   rooms   for   internal   and   external   meetings   as   requested and   in advance for recurring meetings
  • Assist  with  the  coordination  of  specific  projects
  • Schedule meetings for the Director, prepare agenda and draft minutes
To  effectively  perform  this  position,  the  person  will  require  the  following:

  • Specific  legislation,  government  policy,  relevant  networks.
  • An  interest  and  commitment  to  working  in  the  social  sector  and  on  society’s most  important  challenges
  • At  least  3  years  experience  in PA/admin  role
  • Experience  in  diary  management,  travel  arrangements, expense claims and
  • Good telephone etiquette
  • Demonstrated  knowledge and experience of managing a team in an administrative capacity
  • Ability to prioritise administrative duties,organize and prioritise work for self and Director in an environment with multiple and conflicting demands
  • Capacity  to  balance  the  need  to  operate  independently  or  work  as  part  of  a team,  as  tasks  require.
Team  building:
  • Ability to provide reliable administrative support and maintain a positive team spirit
  • Well  developed  writing  skills  with  high  attention  to  detail.
Qualifications & Interpersonal
  • 33 – 40years
  • A Degree in Business Administration
  • Presentable
  • Outgoing personality
  • Good spoken Kiswahili
  • Well rounded interpersonal skill set
  • Good  attention  to  detail  and organizational skills with the capacity to build strong team relationships
  • Work  effectively  in  team environment and  initiate  process  improvements where required
  • Ability to maintain confidentiality and  handle  sensitive  matters diplomatically and discreetly
If you are up to the challenge, possess the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Executive PA) to  before 12th June, 2015

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands

(Next to Unga House)

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