Job Title: Executive Assistant
Location: Nairobi, with travel
Reporting to: CEO
Job Purpose: To
be the CEO's “Mr/Ms.-Fix-It”, taking responsibility for important
practicalities so that the CEO is free to concentrate on the strategic
matters.
Roles and Responsibilities
Coordination of activities and
Relationship management
- S/he will serve as the primary contact and
coordinator for internal and external constituents;
- Coordinating executive external relations
efforts;
- Researching, prioritizing, and following up on
incoming issues and concerns addressed to the CEO, including those of a
sensitive or confidential nature, determining appropriate course of
action, referral, or response;
- Prioritizing conflicting needs; handling
matters expeditiously, proactively, and following-through on projects to
successful completion, often with deadline pressures;
- Acts as a "barometer," having a
sense for the issues taking place in the environment and keeping the CEO
updated;
- Providing "gatekeeper" and
"gateway" role, creating win-win situations for direct access to
the CEO's time and office;
- Act as the executive office liaison with
outside business organizations and industry associations;
- Communicating directly, and on behalf of the
CEO to staff members, and others, on matters related to CEO's programmatic
initiatives;
- Providing a bridge for smooth communication
between the CEO's office and staff; demonstrating leadership to maintain
credibility, trust and support with senior management staff;
Business monitoring and general
administration
- Provide operational support for the CEO's
initiatives;
- Continually keep updated on all business
matters and update the CEO as necessary;
- Drafting correspondence that is sometimes
confidential, speeches, presentations and even press materials and
announcements from the executive office;
- Developing, annual reports and policy manuals;
- Managing an extremely active calendar of
appointment; arranging complex and detailed travel plans, itineraries, and
agendas; and compiling documents for travel-related meetings;
Leadership
- Attend and preside over meetings on behalf of
the CEO;
- Supervision of staff, in different towns
within the Eastern Region;
- Attending to all matters in a proactive manner
providing solutions on behalf of the CEO where necessary and appropriate;
- Provides leadership to building relationships
crucial to the success of the organization, and managing a variety of
special projects for the CEO, some of which may have organizational
impact;
Person Specification
Education and Experience
- A minimum of an upper second class bachelor
degree in Business or related area from a recognized university;
- A minimum of a B+ (plus), with a minimum of B
plain in Mathematics and English in KCSE or equivalent;
- At-least a year’s working experience;
- Must be Ms Office (Excel) proficient;
Critical Skills
- Excellent problem solving skills;
- Excellent organizational skills;
- Exceptional verbal and written communication;
- Good interpersonal skills;
- Multitasking skills;
Interested candidates should send
their application to the Recruiting Manager via hrmgtresources@gmail.com by
18th June 2015 stating their current and expected monthly gross salary.
Men are encouraged to apply.
Men are encouraged to apply.