A well established financial
institution with a countrywide coverage wishes to recruit a suitable person for
the following position:
Personal Assistant to General
Manager
Ref: HR/ PA/11/2015
One Year Renewable Contract
Main Job Tasks and Responsibilities
- Manage the GM’s schedule and workload and
ensure that he is adequately prepared for meetings.
- Brief the GM on his daily schedule, prepare
meeting agenda and provide background information to the GM
- To set appointments and meetings for the GM
and arrange travel logistics which may include hotel bookings, car rental,
flights, preparing complex travel itineraries and provide needed
background information to the GM before departure
- To service meetings, including preparation of
meeting papers obtaining and preparing briefing materials and
presentations when requested/where necessary.
- Answering phone calls, faxing, mailing,
photocopying, handle incoming mail and other confidential documents, set
up and maintain filing systems
- Prepare and manage correspondence, reports and
documents and coordinate the flow of information both internally and
externally, liaison with internal and external contacts
- Arrange and confirm appointments, maintain
schedules and calendars.
- Take, type and distribute minutes of meetings,
communicate verbally and in writing to answer inquiries.
- Preparing presentations-preparing papers for
meetings, managing and reviewing filing and office systems.
- To effectively plan and coordinate corporate
training events, evaluation workshops and conferences.
- Liaise with the senior managers to follow up
on implementation of issues emanating from both the Board and senior
management meetings.
Qualifications and Experience
- The candidate must have a Bachelor’s Degree in
Business Administration or related field.
- Diploma/Certificate in secretarial studies
will be an added advantage.
- At least three (3) years relevant work
experience either in public/ private sector institutions
- Relevant work experience either in
public/private sector institution.
- Knowledge and experience of relevant software
applications - spreadsheets, word processing, and database management.
- Ability to work long hours and under stress.
- Knowledge of administrative and clerical
procedures
Executive Assistant
Ref: HR/ES /10/2015
One Year Renewable Contract
Reporting to C.E.O, the Executive
Assistant will provide high level, confidential administrative support to the
C.E.O and management through conducting and organizing administrative duties
and activities including receiving and handling information.
Main Job Tasks and Responsibilities
- Support the CEO to manage workload and
activities.
- Coordinate and maintain the diary of the CEO
including organizating meetings, booking appointments and making all
travel arrangements for the CEO and the Board.
- Prepare correspondence on the CEO’s behalf.
- Read, monitor and respond to the CEO’s emails
or general enquiries.
- Attend meetings on the CEO’s or organization’s
behalf.
- Facilitate meetings, schedule debriefing
meeting and track follow up action and implementation.
- Write minutes and take dictation.
- Plan, organize and manage events.
- Undertake project management.
- Prepare for Board meetings and liaise with the
Board as required.
- Prepare papers, presentations, proposals,
briefings, and circulate reports, minutes and agenda for meetings.
- Maintains department schedule by maintaining
calendars for department personnel; arranging meetings, conferences
teleconferences, and travel .
- Write speeches, articles, reports and
executive summaries for the CEO.
- Conduct research on policy, strategy and other
issues.
- Managing budgets for the CEO including the CEO
office petty cash.
- Ensure effective and professional internal and
external liaison on behalf of the CEO.
- Manage and review filing and other office
systems
- Engage with media, including social media on
behalf of the CEO.
- Maintain the complaints file and ensure all
complaints are responded to within target timescales.
- Receive enquiries and providing an effective
referral service.
- Any other duties allocated by the CEO.
Qualifications and Experience
- The candidate must have a Bachelor’s Degree,
preferably in communication, law, public administration or any other
social science
- Diploma/Certificate in secretarial studies
will be an added advantage.
- Experience in Speech and report writing.
- Proven ability in managing complex projects
and programmes.
- Proven ability to mobilize resources through
fundraising and strategic partnerships.
- At least six (6) years relevant work
experience either in public/private sector institutions.
- Excellent public relations and communication
skills.
- Must demonstrate the ability to exercise good
judgment in a variety of situations.
- Strong written and verbal communication,
administrative, and organizational skills.
- Ability to work independently on projects,
from conception to completion.
- Ability to work long hours and under stress.
- Knowledge and experience of relevant software
applications - spreadsheets, word processing, and database management.
Drivers
5 Positions
Ref: HR/DR /12/2015
One Year Renewable Contract
Reporting to Administrative Assistant
The driver will be responsible for
facilitation of movement of the organizations officers within the country.
Duties and Responsibilities
- Operate an assigned vehicle in a safe and
cautious manner
- Keep the assigned vehicle(s) clean inside and
outside
- Coordinate the schedule for major or periodic
vehicle maintenance with management and staff
- Check on the expiry of road licenses,
insurance certificates and inspection stickers
- Maintain accurate, up to date records on trip
sheets, customer transportation forms vehicle condition reports and other
records that are required from management
- Service as a positive role model while
providing transportation service
Qualifications / Competencies
- Must have undergone a suitability test from
the Ministry of public works
- Be holder of K.C.S.E grade C and above. A
Diploma in a relevant field will be an added advantage.
- Possess a clean driving license class B, C and
E & at least 3 years driving experience. First aid /motor vehicle
mechanics / Defensive driving certificates will be added advantage
- Possess good communication skills (both
written & Spoken) and be a team player
- Knowledge of roads in Nairobi & other
parts of the country is essential
- Proficiency in written and verbal
communication skills
- Honesty, integrity and creativity are a must.
Internal Auditor
1 Position
Ref: HR/IA/9/2015
One Year Renewable Contract
Reporting to Senior Internal Auditor
- Ensures that the organization’s system and
processes are efficient and all the company’s regulations are adhered to
on a continuous basis.
- Appraise the Organization’s system of internal
Controls and making recommendations for improvement
- Carry out the internal audit of the activities
of the Organization
- Ensure Financial Transactions comply with
prescribed policies
- Ensure of planned compliance reviews and
documentation of the expectations
- Conduct post audit reviews, and ensure
implementation of agreed on corrective action plans
- Support the Audit function in ensuring that
management policies and procedures are adhered to and internal controls
are sound.
Qualifications and Experience
- Bachelor’s degree in Commerce or any other
business related degree (preferably) accounting.
- Full professional accounting qualifications
i.e. ACCA, CPA (K)
- Minimum of 3 (3)years’ experience in
implementing Audit plans and programs
- Experience in conducting and supervising both
financial and management audits and ability to audit a computerized
operations financial and accounting systems
- Proficiency in using Microsoft office
applications and preferably computer audited techniques
- Honesty and Integrity.
Accountants
4 Positions
Ref: HR/ACC/8/2015
One Year Renewable Contract
Reporting to the Senior Accountant, the Accountant will be responsible for:
- Compiling and posting general ledger
information and summaries concerning financial transactions
- Prepare statements of accounts and for
financial intermediaries and Youth groups
- Variation of request from constituencies
- Prepare monthly Financial Reports and
statements
- Maintain accurate records in accordance with
prescribed financial policies and standards
- Reconciliation of cash book and bank
statements
Qualifications and Personal
Competencies
- Bachelor Degree in any Business related
courses or provide evidence of pursuing the same
- CPA (K) or any other Accountancy Course
- Minimum of three (3) years’ experience working
in a busy accounts department
- Proven Knowledge and experience in working
with computers and accounting software
- Proficiency in written and verbal
communication skills.
- Good understanding and experience in all aspects
of accounting and financial management including management of donor
Funds.
- Honesty, Integrity and creativity is a must
Supply Chain Management Officer (I)
1 Position
Ref: HR/
SCM/6/2015
One Year Renewable Contract.
Reporting to Supply Chain Manager,
the officer will be responsible to providing efficient and effective service in
the successful procurement of goods services and works.
Core duties and responsibilities
- Prepare documentation, undertake tender
exercises and arrange for formal execution of contracts to enable the fund
obtain goods, services and works, in liaison with the user departments and
participate in the evaluation of Tenders, proposals, Quotations etc.
- Issue procurement and disposal documents to
candidates (suppliers) in accordance with the Act and regulations and
coordinate the receiving and opening of Tenders/pre qualifications RFP,
Quotations
- Maintain effective liaison with the legal
department in respect of contract issues, ensuring that documents are
legally vetted, including processing single tender applications to enable
contract for proper proprietary goods and services to be let
- Co-ordinate the formal vetting of prospective
tenderers to determine their suitability for trading.
- Undertake negotiation with suppliers to
resolve disputes, arrange contract variations and enforce contractual
obligations.
- Monitor designated Fund contracts to provide
effective support to customers during the implementation, review and
renewal of such contracts
- To be familiar with supply markets and
routinely undertake supply market research and analysis to ensure that the
commercial risk to the Fund is minimized, and commercial opportunities are
identified.
- Maintain and update annually standing lists of
pre-qualified suppliers
- Offer advisory services to user departments
for effective and efficient implementation of the procurement plans.
- Maintain proper procurement records (purchase
returns) i.e. for submission to the PPOA.
- Raise LPOs and LSO’s conduct periodic and
annual stock taking.
- Contribute to the development, implementation
and delivery of the annual Departmental service plan, key performance
indicators, and the Fund’s procurement strategy.
Qualifications / personal
competencies / requirements
- The candidate must have a Bachelor’s Degree in
Procurement (Supply Chain management / purchasing and supplies
management), Business, commerce, economics or equivalent from recognized
university.
- Possession of Master’s Degree will be an added
advantage.
- At least five (5) years relevant work
experience preferably in a public sector institution
- Working knowledge of ERP
- Professional qualification in purchasing &
supply
- Membership to the chartered Institute of
Procurement and Supplies (CIPS) or the Kenya Institute of Supplies
Management (KISM) or any other relevant professional body.
- Must be familiar with Public Procurement and
Disposal Act.
- Ability to maintain high integrity in
performing assigned responsibilities.
- Strong work ethics and team player.
- Ability to communicate with various levels of
management.
- Decision- making, problem solving, and
analytical skills.
- Organizational, multi-tasking and prioritizing
skills.
Qualifications
- A first degree in Business Related Field from
a reputable university specialized training in credit or Micro Finance
will be an added advantage
- A master’s degree in a business discipline
will be an added advantage
- At least 3 (three) years’ experience in credit
, preferably in a Microfinance Finance Institutions
- Ability to manage all aspects of lending cycle
for the Fund’s lending products
- Previous experience in working and handling
Sharia products will be an added advantage
- Possession of good analytical and reporting
skills
- Willingness to travel to remote rural areas,
passion and eagerness to assist and help empower the most marginalized
youth across the constituencies.
- Possess good interpersonal skills to interact
with key stakeholders including senior government officials
- Possess good leadership skills , with ability
to manage others
- Ability to meet strict deadlines is mandatory
- Exposure to computerized financial systems and
experience in public sector accounting
- Have passion and eagerness to assist and help
empower the most marginalized youth across the country and
- Honesty, integrity and creativity are a must.
Supply Chain Management Officer II
1 Position
Ref: HR/ SCM/7/2015
One Year Renewable Contract
Responsible To Supply Chain Management I
The Supply Chain Management officer II will be responsible for:-
1 Position
Ref: HR/ SCM/7/2015
One Year Renewable Contract
Responsible To Supply Chain Management I
The Supply Chain Management officer II will be responsible for:-
- Prepare documentation, undertake tender
exercises and arrange the formal execution of contracts to enable goods,
services and works to be supplied to end users
- Undertake the evaluation and analysis of
tenders; prepare summary reports and recommendations to facilitate the
effective award of business.
- Oversee the letting of contracts awarded to
ensure that formal documentation is assembled and auctioned
- Provide advice and guidance to all staff and
Departments on contracting to ensure full compliance with policy and
regulations.
- Be competent in undertaking tender evaluation
involving commercial analysis.
- Be able to demonstrate ability to co-ordinate
complex procurement work without supervision
- Must be able to negotiate, agree and implement
contracts, in line with recommended policy and procurement guidelines.
- Evaluate and assess the value of information
identifying relevant patterns and trends.
- Use the information to take appropriate action
and achieve desired outcomes.
- Work co-operatively with staff members and
colleagues, contributing positively and constructively to the achievement
of the Fund’s goals, objectives and service.
Qualifications / Competencies /
Requirements
- Must possess a university degree in any of the
following: Finance, Commerce, Procurement, Business Administration or
Economics.
- Must have a progressive work experience of
three (3) years
- Must be familiar with Public procurement and
disposal Act
- Membership to the chartered Institute of
Procurement and Supplies (CIPS) or the Kenya Institute of Supplies
Management (KISM) or any other relevant professional body is mandatory
- Ability to maintain high integrity in
performing assigned responsibilities.
- Strong work ethics and team player.
- Ability to communicate with various levels of
management.
- Decision- making, problem solving, and
analytical skills.
- Organizational, multi-tasking and prioritizing
skills.
Credit Officer
5 Positions
Ref CO/5/2015
One Year Renewable Contract
Duties and Responsibilities
- Receive potential clients, conduct initial
assessment, assist clients in completion of applications and prepare loan
analysis and recommendations
- Oversee mobilization of youth groups, loan
appraisal and disbursements of loans to youth individuals and groups.
- Assist in monitoring and evaluation of loans
given to youth groups
- Carry out trainings to youth
- Supervise other credit officers in the
department plus officers in the field
- Update on monthly basis the repayments made by
each group in assigned constituency from the bank statements of the
collections accounts;
- Follow on problematic Groups and
Constituencies and prepare monthly status report for each Constituency;
- Responsible for system input and maintenance
of Loans, credit analysis, security documentation and maintenance,
preparation of letters of offer and reports
- Make field visits to non-performing
Constituencies and Groups and provide required Advisory and remedial
services as and when required.
Qualifications
- A first degree in Business Related Field from
a reputable university specialized training in credit or Micro Finance
will be an added advantage
- A master’s degree in a business discipline
will be an added advantage
- At least 3 (three) years’ experience in credit
, preferably in a Microfinance Finance Institutions
- Ability to manage all aspects of lending cycle
for the Fund’s lending products
- Previous experience in working and handling
Sharia products will be an added advantage
- Possession of good analytical and reporting
skills
- Willingness to travel to remote rural areas,
passion and eagerness to assist and help empower the most marginalized
youth across the constituencies.
- Possess good interpersonal skills to interact
with key stakeholders including senior government officials
- Possess good leadership skills , with ability
to manage others
- Ability to meet strict deadlines is mandatory
- Exposure to computerized financial systems and
experience in public sector accounting
- Have passion and eagerness to assist and help
empower the most marginalized youth across the country and
- Honesty, integrity and creativity are a must.
Senior Credit Officer
Ref: HR/SC/4/2015
One Year Renewable Contract
Reporting to the Credit Manager, the
senior credit officer will be assigned a regional credit portfolio and will
work hand in hand with regional Credit coordinators.
Qualifications
- A bachelor’s degree in a Business related
field from a reputable university.
- Specialized training in credit or Micro
Finance will be an added advantage
- A master’s degree in business discipline will
be an added advantage
- Minimum of 5 years’ experience in credit,
preferably in a micro Finance institutions.
- Ability to manage all aspects on lending cycle
- Previous experience in working and handling
Sharia products will be an added advantage
- Possession of good analytical and reporting
skills
- Willingness to travel to remote rural areas,
passion and eagerness to assist and help empower the most marginalized
youth across the country.
- Possess good interpersonal skills to interact
with Key stakeholders including Senior Government Officials.
- Possess’ good leadership skills with ability
to manage others.
Responsibilities
- Oversee mobilization of youth groups, loan
appraisal and disbursements of loans to youth individuals and groups.
- Assist in monitoring and evaluation of loans
given to youth groups
- Carry out trainings to youth
- Supervise other credit officers in the
department plus officers in the field
- Update on monthly basis the repayments made by
each group in assigned constituency from the bank statements of the
collections accounts;
- Follow on problematic Groups and
Constituencies and prepare monthly status report for each Constituency;
- Responsible for system input and maintenance
of Loans, credit analysis, security documentation and maintenance,
preparation of letters of offer and reports
- Make field visits to non-performing
Constituencies and Groups and provide required Advisory and remedial
services as and when required.
Legal Officer
Ref: HR/LO/3/2015
One Year Renewable Contract
The legal officer will be responsible
/ reporting to the Company Secretary.
The legal officer will be part of a
team that will attend to legal matters of the organization including:-
- Assist in the preparation, vetting and
negotiation of contracts, formal agreements and other legal instruments to
meet the laid down requirements for execution.
- Conduct legal research, investigations,
preparation of witness for pre-trial and hearing, develop concept papers,
prepare legal briefs and opinions as well as develop effective defensive
strategies, arguments and testimony in preparation of legal proceeding of
cases in liaison with external lawyers.
- Follow up with external lawyers to ensure that
the Fund’s interests are adequately and promptly represented.
Qualifications:
- At least a Bachelor’s degree in law from a
reputable University and be an advocate of the High Court of Kenya with a
current practicing certificate.
- Must be a qualified Certified Public Secretary
(CPS).
- A master’s Degree will be an added advantage.
- At least 4 years’ experience in legal practice
or equivalent in a busy Public/Private Organization.
- Experience in a Banking/Financial/Commercial
institution will be an added advantage.
ICT Manager
Ref: HR/ICTM/2/2015
Three Years Renewable Contract (Once)
Job Purpose: To
be responsible for overall IT and communication solutions of the Organization.
Main Duties
- Develop and implement the ICT policy and
procedures
- Design and manage the local Area Network (LAN)
and set up a database of centralized file/ records management.
- Design, develop and updating software,
hardware and provide technical support to users.
- Being in charge of ICT, includes coordinating,
monitoring and evaluating the ICT needs of the users
- Data Analysis, information review and analysis
of policies, procedures and systems of the vision 2030 and MTP
- Develops, implement and manage data processing
systems
- Organize a help desk
- Scheduling upgrades and security backups of
hardware and software systems;
- Researching and installing new systems;
- Guaranteeing the smooth running of all ICT
systems, including anti-virus software, print services and email
provision;
- Ensuring that software licensing laws are
adhered to;
- Providing secure access to the network for
remote users including security of data from internal and external attack;
- Managing crisis situations, which may involve
complex technical hardware or software problems;
- Mentoring and training new ICT support staff;
- Keeping up to date with the latest
technologies.
-
- Provide user support for staff on matters
involving ICT
Qualifications / Experience
- A bachelor’s degree in computer science, MIS
or a similar computer-oriented major
- A Master’s degree in information, communication
Technology or computer science, Telecommunications or Engineering or
related discipline
- Product and/ or system certifications will be
an added advantage. • A minimum of 5 years of specialized relevant
experience in supporting ICT infrastructure systems in a complex
environment may be accepted in lieu of Master’s degree
- CISCO (CCNE) and /or Microsoft certification
(MCSE) are required
- At least 5 years of progressively responsible
relevant experience in the field of ICT (hardware and software) installation,
operation, Maintenance and Management of network and communications
equipment.
- Experience in management of networks and
web-based applications
- Strong working knowledge of GOK system rules,
regulations procedures and practices.
Company Secretary
Ref: HR/CS/01/2015
Three Years Renewable Contract (Once)
Job Purpose: To handle litigation, arbitrations /court cases
by instructing and liaising with external advocates to ensure the company does
not incur, or mitigate against losses from suits.
The successful candidate will be responsible for assisting and supporting the Chief Executive Officer by ensuring that the Board adheres to all legal requirements that govern business operations.
He/ She will provide Legal support to management and Business Units.
Main Duties
- Ensure full compliance with the law,
legislative issues, policies and procedures as stipulated by the statutes
with a deep understanding of the competition and economic regulatory
legislation in Kenya and the region.
- Oversee the preparation, vetting and
negotiation of contracts, formal agreements and other legal instruments to
meet the laid down requirements for execution.
- Ensure safe custody of the Fund’s instruments
and documents such as organization seal, charged documents and suit
papers, and ensure confidentiality and privacy of all legal data of the
organization
- Coordinate the preparation of agendas of Board
of directors and implementation of action points
- Conduct legal research, investigations,
preparation of witness for pre-trial and hearing, develop concept papers,
prepare legal briefs and opinions as well as develop effective defense
strategies, arguments and testimony in preparation of legal proceeding of
cases in liaison with external lawyers.
- Instruct external lawyers to ensure that the
company’s interests are adequately and promptly represented.
- Prepare, compile and maintain the requisite
case management reports for the various committees within the company.
- Represent the company in courts, tribunals,
arbitrations and other legal matters and to ensure the company does not
incur losses.
- Peruse and interpret legislation and other
legal instruments and advise the company accordingly
Qualifications/ Experience
- Must have a Bachelor of Law (LLB) degree from
a recognized university and be an advocate of the High Court of Kenya with
a current practicing certificate.
- Must be a qualified Certified Public Secretary
(CPS K).
- A master’s Degree will be an added advantage
- At least 8 years practical work experience in
a busy Public/Private organization, 3 years of which should be in a senior
management level.
- Experience in a Banking/Financial/Commercial
institution will be an added advantage.
Job Specification (Expected Skills /
Attributes)
The incumbent will be required to possess
the following attributes:
- Must be analytical with good management skills
and ability to work with minimum supervision.
- Must be self-motivated with strong
interpersonal skills
- Must have strong influencing and negotiation
skills
- Knowledge of provisions of the Banking Act,
Central Bank of Kenya, Capital Markets Authority, and The Companies Act
- Knowledge of developments in legal practice
and statutory amendments that are likely to have an impact on the
Company’s operations
Those fulfilling the requirements of
the positions should submit their applications together with a detailed C.V and
all relevant testimonials, stating their current position, email address and
telephone contacts.
The applicants should submit clearance certificates from:
- Higher Education Loans Board
- Credit Reference Bureau
- Ethics and Anti-Corruption Commission and
- Certificate of Good conduct from the CID
All applications are expected to
quote the reference number on the envelop and provide postal telephones and
email contacts of three references to be received by 12th June 2015.
DNA 1820
P.O. Box 49010-00100
Nairobi
Nairobi
OR
TS No. 2216
P.O. Box 49990-00100
Nairobi
P.O. Box 49990-00100
Nairobi
Potential male and female candidates
with disabilities are encouraged to apply.