Food
and Agriculture Organization of the United Nations
Professional
Vacancy Announcement No: IRC2885
Position
Title: Assistant FAO Representative (Administration)
Grade
Level: NO-B
Organizational
Unit: FAOR Kenya
Duration
: Fixed term: Two years
Post
Number: CCOG Code: 1.A.12
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.
Qualified female applicants are encouraged to apply.
The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments.
Qualified female applicants are encouraged to apply.
Persons
with disabilities are equally encouraged to apply.
All
applications will be treated with the strictest confidence.
The
incumbent may be re-assigned to different activities depending on the evolving
needs of the Organization
Organizational Setting: Through its Country Offices, or FAO Representations, FAO assists governments to develop policies, programmes and projects to address hunger and malnutrition, and provides technical support for the sustainable development of their agricultural, fisheries and forestry sectors.
Organizational Setting: Through its Country Offices, or FAO Representations, FAO assists governments to develop policies, programmes and projects to address hunger and malnutrition, and provides technical support for the sustainable development of their agricultural, fisheries and forestry sectors.
The
activities of the FAO Country Offices include design and implementation of
country-tailored field programmes, liaison with local donor representatives,
and active public awareness-raising and outreach activities related to FAO
initiatives such as the World Food Day.
The post is located in the FAO Representation in Kenya, Nairobi
Reporting Line: The Assistant FAO Representative (Administration) reports to the FAO Representative
Technical Focus: Programme administration and financial management, including accounting and personnel administration
Key Results: Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
Key Functions
The post is located in the FAO Representation in Kenya, Nairobi
Reporting Line: The Assistant FAO Representative (Administration) reports to the FAO Representative
Technical Focus: Programme administration and financial management, including accounting and personnel administration
Key Results: Effective and efficient provision of administrative support to the programme and project activities of the FAO Representation.
Key Functions
- Plans,
organizes, and evaluates the Office administrative services;
- Provides
administrative support in the implementation of FAO collaborative
programmes and ensures periodic monitoring of their implementation;
- Plans
and implements procedures, norms and systems in compliance with existing
policies., for a full range of administration-related processes;
- Reviews
and analyses data from a wide variety of sources, including FAO’s
corporate systems and database
- Prepares
reports, financial and budgetary estimates for projects; plan and
organizes the application, control and accounting of approved budgetary
allocations by projects and programmes; prepares special reports for
budget preparation, audits, and other reasons;
- Reviews
accounts, payments and liaises with local banks and financial institutions
- Reviews
and ensures all procurements and custom clearances for the office;
- Oversees
the financial and administrative correspondence and filing system of the
office;
- Monitors
the receipt of Government contributions and ensures that all procurements
and custom clearances for programmes, projects and the office are properly
requested and obtained
- Ensures
the compliance with the Organization’s security guidelines (Minimum
Operational Security Standards – MOSS)
Candidates
will be assessed against the following
Minimum Requirements
Minimum Requirements
- National
of the country of assignment
- University
degree in a field related to business or public administration
- Five
years of professional experience in office management, administration,
accounting and/or audit, budget or finance
- Level C
of the official communication language used for FAO communication within
the country (English)
- Working
knowledge of the local language (if not English, French, Spanish, Arabic,
Russian or Chinese)
Competencies
- Results
Focus
- Teamwork
- Communication
- Building
Effective Relationships
- Knowledge
Sharing and Continuous Improvement
Technical
/ Functional Skills
- Work
experience in more than one location or area of work, particularly in
field positions is desirable.
- Extent
and relevance of experience in the field of office management and
administration including supervisory experience, which would be considered
an asset
- Extent
of knowledge of the devolved system of governance in Kenya would be
considered an asset.
- Extent
of knowledge of UN or standard operational rules and procedures and
project/programme administrative management procedures
Please
note that all candidates should adhere to FAO Values of Commitment to FAO,
Respect for All and Integrity and Transparency.
Additional Information
Additional Information
- All
candidates should possess computer/word processing skills.
- Evaluation
of qualified candidates may include an assessment exercise which will be followed
by a competency-based interview.
- Your
application will be screened based on the information provided in your
iRecruitment online profile (see “How to Apply”). We strongly recommend
that you ensure that the information is accurate and complete including
employment record, academic qualifications and language skills.
- Please
note that FAO will only consider academic credentials or degrees obtained
from an educational institution recognised in the IAU/UNESCO list.
- Other
similar positions at the same level may be filled from this vacancy notice
and the endorsed candidates will be considered for the Employment Roster
for a period of 2 years.
- Candidates
may be requested to provide performance assessments.
Remuneration:
A competitive compensation and benefits package is offered. For information on
UN salaries, allowances and benefits, click on the following link:http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm
How to Apply:
To apply, visit the iRecruitment website athttp://www.fao.org/employment/irecruitment-access/en/ and complete your online profile. Only applications received through iRecruitment will be considered.
Candidates are requested to attach a letter of motivation to the online profile.
Vacancies will be removed from iRecruitment at 23:59 Central European Time (CET) on the deadline for applications date. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: iRecruitment@fao.org