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UN Office Assistant Job in Nairobi, Kenya

UN World Food Programme – Somalia

Vacancy Announcement No.
Post Title: Office Assistant
Contract type: Service Contract
Post Grade: SC3

Duty Station: Nairobi
Duration: One year (Initial)
Date of issue: 22nd May 2015
Closing Date: 4th June 2015
Organizational Background: The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects.

This position is open to qualified Kenyan candidates. 

Female candidates in particular, are encouraged to apply.

Major Duties and Responsibilities:
Under the direct supervision of the Senior Finance Assistant and the overall supervision of the Head of Finance Unit, the incumbent will be responsible for the following duties:-
  • Extract and input data from various sources in administrative, human resource, procurement, logistics and other WFP corporate systems;
  • Respond to a variety of enquiries from staff as appropriate;
  • Update charts and tables utilising graphic tools, design hard copy and computer resident forms;
  • Prepare a variety of material such as correspondence and basic reports;
  • Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records and reports;
  • Assist in the preparation of administrative reports and draft routine correspondence;
  • Operate a variety of office equipment such as photocopier, facsimile, printer, scanner; Make photocopies and packages of materials for meetings as required;
  • Check accuracy of basic calculations, coding, and data;
  • Collect, sort and distribute/transmit correspondence, reports and other material as appropriate;
  • Provide assistance to all staff on services such as document retrieval and inventory;
  • Set up, classify and maintain unit files;
  • Perform other related duties as required.
Minimum Qualifications:
Education: Secondary school education.
  • At least two years’ experience in support functions. 
  • Proven experience in keyboard skills and knowledge of simple record-keeping procedures would be an added advantage.
Language: Fluency in both oral and written communication in English is a requirement.
Knowledge: Experience utilizing computers, including word processing, spreadsheet and other WFP standard software packages and systems. General knowledge of WFP administrative policies, rules, regulations and procedures in the area of work would be desirable.

Interested and qualified candidates are requested to submit online applications only according to the following procedures:
All applications must include an accurately filled in Personal History Form (P11) available at the following link to be sent by e-mail to
Quote the Vacancy Announcement number, job title and location;
Hand delivered applications will not be accepted;
Applications that do not meet the above requirements will be disregarded;

Only shortlisted candidates will be contacted.

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