UN World Food Programme – Somalia
Vacancy Announcement No. VA-012/2015
Vacancy Announcement No. VA-012/2015
Post Title: Office Assistant
Contract type: Service
Contract
Duty Station: Nairobi
Duration: One year (Initial)
Date of issue: 22nd May 2015
Closing Date: 4th June 2015
Organizational Background: The World Food Programme Somalia activities include
food assistance for relief, emergency school feeding, humanitarian air and
logistics services, food coordination and emergency rehabilitation projects.
This position is open to qualified Kenyan candidates.
Female candidates in particular, are
encouraged to apply.
Major Duties and Responsibilities:
Under the direct supervision of the
Senior Finance Assistant and the overall supervision of the Head of Finance
Unit, the incumbent will be responsible for the following duties:-
- Extract and input data from various sources in
administrative, human resource, procurement, logistics and other WFP corporate
systems;
- Respond to a variety of enquiries from staff
as appropriate;
- Update charts and tables utilising graphic
tools, design hard copy and computer resident forms;
- Prepare a variety of material such as
correspondence and basic reports;
- Search for, retrieve, compile, assemble and
archive a variety of statistical data from computer files, records and
reports;
- Assist in the preparation of administrative
reports and draft routine correspondence;
- Operate a variety of office equipment such as
photocopier, facsimile, printer, scanner; Make photocopies and packages of
materials for meetings as required;
- Check accuracy of basic calculations, coding,
and data;
- Collect, sort and distribute/transmit
correspondence, reports and other material as appropriate;
- Provide assistance to all staff on services
such as document retrieval and inventory;
- Set up, classify and maintain unit files;
- Perform other related duties as required.
Minimum Qualifications:
Education: Secondary
school education.
Experience:
- At least two years’ experience in support
functions.
- Proven experience in keyboard skills and
knowledge of simple record-keeping procedures would be an added advantage.
Language: Fluency in both oral and written communication in
English is a requirement.
Knowledge: Experience utilizing computers, including word
processing, spreadsheet and other WFP standard software packages and systems.
General knowledge of WFP administrative policies, rules, regulations and
procedures in the area of work would be desirable.
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
All applications must include an
accurately filled in Personal History Form (P11) available at the following
linkhttp://www.unon.org/docs/P11.doc to
be sent by e-mail to HR-SOM@wfp.org
Quote the Vacancy Announcement
number, job title and location;
Hand delivered applications will not
be accepted;
Applications that do not meet the
above requirements will be disregarded;
Only shortlisted candidates will be
contacted.
