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NGO Opportunities in Kenya – Oxfam

Consultancy: Capacity Build Wajir County Assembly Officials 

Ref: INT1474

Terms of Reference (TORs) to
 Build Capacity for Wajir County Assembly Officials on Improved County Planning and Budgeting for Resilience.
Location: Wajir 

1. Background: Oxfam is an International Organisation working with others to overcome poverty and suffering. Oxfam has been working in Kenya since 1963 working in long term development and humanitarian response in collaboration with others. 

In collaboration and partnerships Oxfam continues to work in Wajir in a 3 year UKAID funded project on (Strengthening Community Resilience for Wajir).

One key pathway within the project is to contribute towards capacity building of the Wajir County Government.

The overall objective will ensure that Wajir County Government has support to plan for climate resilience and invest in disaster risk reduction (DRR) priorities through improved county plans and budgets. 

Disaster Risk Reduction strategies and vulnerability assessment is increasingly becoming a prerequisite for Arid and Semi-Arid Lands (ASALs) county planning and budgeting processes. 

This act of planning and budgeting for improved DRR policies and practice shall contribute to early actions by both Governments and citizens, to cushion and increase options for communities to cope, respond to environmental shocks and the negative impacts of drought.

This action will facilitate training for 40 county government officials who shall comprise of public servants drawn from the County and sub/county wards representatives. 

In addition to the National Drought Management officials for a 3 day training organised and conducted in Wajir County. 

The training shall aim to build abilities of County officials  in inclusive  planning, budgeting, management and monitoring as well as the interpretation of roles and responsibilities outlined in the County structure that  help ensure planning priorities are fed to and from the county and in line with National structures. 

Main emphasise and training content will be geared enforcing knowledge on County planning anchored on Constitutional context as per county planning in schedule (iv) of the Constitution.

The participants shall draw key lessons from the training to enable county officers to better manage County planning and devolution. 

Through a letter by the Wajir County Assembly, it has been stated that members of County assembly in the various sectoral committees lack capacity gaps to deliver legislative and oversight roles. 

At the end of the training sessions participants will have gained skills and knowledge on the following key areas -
  • Constitutional context of county planning, to include drafting of county bills, policies and legal frameworks mainly for 2 key departments of Agriculture and Natural resources and the   Planning, Trade ,Tourism and Cooperatives department.
  • Planning as per schedule 4 of the Constitution
  • County mandates related to development planning/paradigm shift in county planning
  • Steps towards the preparation of an integrated County Development plan and linkages of integrated planning and County Governance.
Methodology: The training will be conducted by consultants and will ensure that the training sessions are conducted in a participatory manner mixing both lecture, and buzz groups ensuring the exercises enables participants pick useful analysis skills. 

The consultant(s) must develop an appropriate methodology which they propose to use and appropriate tools.

To achieve the purpose of this training, the consultant will be expected at minimum to:
  • Conduct reviews (through consultations with County Executive and desk reviews) to identify gaps with the Wajir Government and County planning processes. Challenges experienced in the drafting of County  legislations including policies and legal frameworks. 
  • Develop relevant data training materials and instruments and share tools with Oxfam.
3. Deliverables
  • Detailed and comprehensive tools and material content developed and shared with Oxfam.
  • Actual training conducted 
  • Draft  progress report write up and submission to Oxfam for review and comments
  • Submit final training report
The training report should be:
  • Produced in English language and should be simple in expression and easy to understand.
  • Maximum of 60 pages with some short annexes.
  • A5 Page summary highlighting key issues for Oxfam and Partner’s attention and action.
  • The report format and text should be an A4 paper size and a legible font (e.g. Times New Roman 11 or 12, Arial 10 or 11.
  • The consultant/s are liable to submit at least 01 hard copy and 01 electronic copy of the study report by the agreed deadline.
5. Eligibility for Consideration: Bids are invited from suitably qualified and experienced consultants with capacity to undertake the above activity. 

Applicants should have traceable referees and records of previous work in Public Finance Management training as well accountability and governance trainings.

In addition, the consultant should be registered to operate in Kenya.

6. Consultant / Team Qualifications

The Consultancy team must be multidisciplinary as the study is an opportunity to set the overall direction of the proposed program. 

At the minimum, the consultant(s) must possess the following:
  • At least a degree in Political Science or Governance Studies, Social Sciences or any other related discipline in Development Studies.
  • Demonstrate a good understanding of the Arid and Semi Arid Areas (ASALs) with practical working experience   in such environments and delivering trainings on county planning and Devolution.
  • Experience of effective interaction with local and national institutions, government departments, and County Governments.
  • Be Conversant with current laws on county planning and devolution and transition into county management and models and practice around the Northern Region in Kenya.
  • Practical application of cross cutting themes like gender mainstreaming, and gender competence, M&E, Advocacy.
  • Good spoken and written communication skills in English and Swahili.
  • Proven experience of using participatory tools and methodology.
  • Excellent analytical and report writing skills.
7. Bid Requirements: Firms or Consultant(s) who meet the requirements should submit expression of interest (Maximum 15 pages), which should include the following:
  • A suitability statement, including commitment to availability for the entire assignment.
  • A brief statement of on the proposed training methodology including a detailed plan.
  • A detailed financial proposal. The financial proposal should include daily cost per major activity.
  • Updated curriculum vitae that clearly spell out qualifications and experience.
8. Adherence to Oxfam principles and policies: Once hired, the consultant shall operate under the principles governing Oxfam ways of working including adherence to policies and procedures of Oxfam with regards to such key issues as non partisan, neutrality, gender sensitivity, impartiality and accountability, mainstreaming of Gender and HIV/AIDS as well as other policies governing Oxfam operations on transport usage, security guidelines and confidentiality of information collected.

9. Reporting Lines: The consultant shall work under the direct supervision of the Wajir Program Manager in Wajir in close liaison with ASALs Program Officer in Nairobi.

10. Timeframes and Budgets
: It is anticipated that the assignment will take 10 working days. The total costs of the assignment will be negotiated with the consultant.

11. Application Contacts: Interested and qualified consultants should send their applications latest by 17th May 2015.

 to apply online 

Please note that only the successful and shortlisted applicants will be contacted.

Consultancy: Writing Effective Reports Training 

Job Ref: INT1475

Job Type: Consultancy

Background: Oxfam is an International Organisation working with others to overcome poverty and suffering. 

Oxfam has been working in Kenya since 1963 working in long term development and humanitarian response in collaboration with various local and International organizations. 

Oxfam and partners (WASDA and ALDEF) are working in Wajir implementing various projects including this DFID Funded programme on Strengthening Community Resilience in Wajir. 

The programme is anchored in Vision 2030, the County’s development blue print particularly the third foundation of enhancing equity and wealth creation opportunities for the poor. 

This emphasizes that no society can gain the social cohesion if significant sections of the populations live in abject poverty and hence prioritization of investment to the arid and semi arid districts where there is significant incidences of poverty. 

The programme will contribute to MDG 1: Eradicating extreme poverty and hunger and MDG 3: Promoting gender equality and empowering women. 

The programme builds on an ongoing National Disaster Management Authority (NDMA, HSNP and an ECHO Consortium Resilience project led by Oxfam in various wards in Wajir County.

One key pathway under the programme is to contribute towards community empowerment for improved and better preparedness to mitigate and recover from shocks and other disasters. 

Continuous assessments to identify capacity gaps amongst project staff have identified effective report writing as a major challenge. 

Project staff and partners are on a regular basis delivering project progress reports. 

These reports need improvement to ensure that they demonstrate project impact, the information gathered is evaluated and analysed and reported in succinct fashion.

Training on effective report writing is a methodology adapted by various organisations, a preferred methodology to communicate project and overall programme progress to donors, grant managers for accountability and strategic fund raising. 

Hence the desire for Oxfam and Wajir partners implementing this project seek to build institutional capacity and knowledge on writing effective reports. 

The intention in the first instance will be to train (15) project staff that shall comprise of key project staff (Oxfam, WASDA and ALDEF and 5 strategic county staff (under NDMA). 

After a successful training these core staff shall be tasked to work towards delivering quality project reports in their respective organizations.

It is under this background that the project seeks consultancy services to enhance the capacity of project staff prepare, write and deliver effective reports. 

This training is intended to build knowledge on the capacity around gathering; evaluating and analysing relevant information make appropriate conclusions that are supported by evidence demonstrating results and project impact.


Objective of the training:
 The objective of the writing effective reports training is to strengthen the institutional and staff capacities to write quality, results oriented reports, identify strategies and actions that are most effective in gathering relevant information, and identify formats for structuring material in a logical and coherent manner. 

Producing good quality progress reports.

Specific Objective
: The specific objective of the proposed training will be to improve the knowledge and technical competence of Oxfam and partners, on how to prepare effective reports and improve knowledge around gathering, evaluating and analysing relevant information. 

Target: Trainees will comprise of 15 staff from Oxfam and partners and county government staff who will be involved in the implementation and management of the various development projects including collaborating with Oxfam towards the implementation of this project.

Expected results

At the end of the training, participants should be able to:
  • Understand and apply writing effective concepts, principles, process and applications. Gather, evaluate analyze and synthesise various information and present this is a logical and coherent manner.
  • Make appropriate conclusions that are supported by evidence that demonstrates results and impacts by project activities and make thoughtful and practical recommendations where required.
At the end of the training the following output is envisaged:
  • 15 project/programme Oxfam and partners’ staff are taken through writing effective reports training course. Each trainee is supported to develop a workable action plan for implementation after the training.
  • Adequate training and reference materials are supplied to all the 15 participants.
  • A concise process report that clearly captures discussions from the participants and emerging recommendations and action points.
Training Methodology

The training methodology shall include but not limited to:
  • Short lectures by facilitators to introduce concepts and stimulate discussion
  • Individual exercises and group work tailored to scenarios faced by trainees’
  • Plenary discussions
  • Question and answer sessions;
  • Energizers and other management games to build teams break the ice and retain attention
Duration: Time and venue of the training is as detailed in the following table:

Training dates: 1/06/15-5 /6/15
Venue:  (TBC) Nairobi or Wajir
County: Wajir/ Nairobi   
Number of trainees
  • Oxfam/county staff: 7   
  • Wasda: 4
  • Aldef: 4
  • Totals: 15
Competencies of the training consultants
  • Proven practical and theoretical experience of report writing
  • Extensive experience in developing and implementing organization capacity building
  • Excellent presentation, facilitation and training skills
Application Contacts

All interested and qualified consultants should send their application with a technical and financial proposal and CV of proposed trainers.

CLICK HERE to apply online

Application Deadline:
 17th May 2015

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