Grants Coordinator
Sector: Grants
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
This includes, timely grant reporting
that clearly compares the stated goals and objectives of the grant with the
achievements and expenditures to date, lessons learned, and a revised planning
of activities for the next reporting period, generating grant proposals and
budgets in the appropriate donor format and based upon the IRC country’s
operating budgets.
This position will be ensuring grant
compliance with donor contracts, guidelines and requirements, including project
delivery, procurement and project realignments.
Timely communication about to program
staff about implementation of planned activities and appropriate expenditure of
funds. The GC supervises the Grants Manger.
The position works with the
supervision and guidance of the Deputy Director, Programs.
Key Responsibilities
Proposal Development
Key Responsibilities
Proposal Development
- Coordinate proposal and budget development
process for concept notes and proposals.
- Submit proposals and budgets for review at HQ
ensuring that the grant applications are prepared according to the
required format and submitted to donors where applicable.
- Liaise regularly with the IRC Kenya field
offices, and program sector leads in the Nairobi office to coordinate the
annual program planning
- Develop budgets for new program activities in
coordination with the sector coordinators and Finance Controller; and
monitor grant expenditures to ensure compliance with IRC and donor
requirements.
- Liaise with senior staff to ensure that Kenya
operations are properly supported as part of an integrated country
program.
Grant Compliance
- Provide guidance and interpretation of donor
rules and regulations.
- Monitor and facilitate compliance of programs
with donor and the IRC commitments and requirements, including program
progress and adherence to objectives, sub mission of timely modification
and extension requests, procurement regulations & requests for
derogations, etc.
Finance and Grant Management
- Ensure program compliance with internal
control procedures; in coordination with the Operations and Programs team,
hold grant opening and grant closure meetings on time for all grants and
hold budget holders accountable for deviations from the grant contracts.
- Monitor all grant budget versus actual on a
monthly basis to ensure compliance with donor requirements; r eview budget
realignment and manage grant cost-extension requests
Communication and Reporting
- Liaise with donors regarding grants and grant
management. Where applicable, meet with representatives of funding agency
to work out final details of proposals and budgets
- Maintain excellent relationships internally
within IRC and with all IRC's partners, such as WFP, ECHO, UNHCR, CDC,
UNICEF, UNDP and local authorities.
- Oversee development and maintenance of
headquarters and field reporting systems and processes related to grants
management
- Maintains master files on grants on hard copy
and in the share drive. Monitor paperwork connected with grant-funded
programs
- Conduct monitoring visits to field locations
and provide capacity building and training for field staff on reporting
and donor compliance issues as necessary.
- Oversee all internal, external and sub-grantee
reporting with programs and finance, ensuring high-quality, well-written
and timely reports meeting donor and IRC requirements
Human Resources
- Supervise the Grants Manger and manage their
performance as per IRC guidelines and in line with the agreed job
descriptions
- Provide technical back stopping for field
based grants officers
- Support the program department in other
recruitments if requested
- Orient relevant staff of all departments to
donor requirements and work closely with all IRC departments and field
units to comply with donor requirements
- Undertake other tasks as requested by the
Deputy Director of Programs, the immediate supervisor.
Key Result Areas: Contribute to efficient grants management
including proposal development, reporting and grants monitoring roles and
ensure that opportunities that IRC Kenya goes for aligns with country strategic
plan and the fundraising strategy currently in place.
Required Qualifications:
Required Qualifications:
- Masters from a recognized university or
equivalent in experience with excellent written and spoken English.
- 5 years of INGO field experience in a similar
position: grant management, proposal development (program narratives and
budgets) and donor reporting
- Knowledge of UN (UNHCR/ UNDP/ UNICEF), US
(USAID/OFDA,PRM,CDC), EU (ECHO, Europe Aid) and UK (DFID) donor regulations,
procedures and requirements.
Required Experience &
Competencies:
- Proven ability to develop winning proposals to
public and private-sector donors
- Excellent report writing skills is a must
- Excellent organizational skills, ability to
determine priorities and attention to detail a must
- Ability to work in a multicultural context as
a flexible and respectful team player
- Willingness to travel to the field as and when
needed
- Ability to work with tight deadlines for
proposal development/ information needs
- Strong communication, people management and
analytical skills
- High-level of knowledge and practice with
Word, Excel, Outlook, etc. required
- Good understanding of project design, planning
and implementation andin use of log frame or developing projects
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to
apply online
Grants & Fundraising Coordinator
Sector: Grants
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Background: The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict support to victims of oppression and violent conflict in 42 countries.
IRC is committed to bold leadership,
innovation and creative partnerships. The IRC’s work in Somalia began in the
early 1980s, however it was often disrupted by insecurity and program
activities were halted from the mid 1990s to 2007.
Currently IRC delivers health,
women’s protection and empowerment, resilience, livelihood, governance and WASH
programs across five regions from four field offices – Galkacyo, Garowe,
Dhusamareb and Mogadishu.
Scope of Work: The Grants and Fundraising Coordinator is the focal
point for proposal development, donor reporting, grants information management
and grants management capacity-building efforts.
The Grants and Fundraising
coordinator also supports programmatic and budgetary monitoring, compliance
with donors and internal IRC rules and regulations.
Responsibilities: The grants & Fundraising Coordinator shall:
Program Fundraising:
Responsibilities: The grants & Fundraising Coordinator shall:
Program Fundraising:
- In coordination with the Deputy Director
Programs and Country Director, investigate opportunities to expand
existing programming and new opportunities for IRC Somalia, based on the
approved Strategic Action Plan- SAP 2015-2020.
- In coordination with the IRC Somalia M&E
person, assist Sector Coordinators to develop integrated and long-term
program plans beyond project-based plans.
- Support the in searching new funding opportunities,
maintaining good relation with current donors and updating the IRC Somalia
Fundraising Plan.
Proposal Development:
- Lead the development of proposals for
submission to donors in coordination with sector leads and the finance and
operations teams. Including:
- Analyzing requests for proposals
- Organizing and managing the use of timelines,
templates and guidelines for proposals
- Liaising with programs and finance staff
regarding proposal writing and budgeting
- Writing or compiling and managing review of
proposals
- Packaging proposals for submission.
- Maintain a track record of lessons learned
from proposal development and donor responses and share with Sector
Coordinators, Finance and IRC Somalia top management.
Program Reporting and donor
relations:
- Lead day-to-day aspects of donor reporting
processes to ensure the timely submission of accurate programmatic
reports, and coordinate with the Finance department to ensure timely
submission of budget modification requests and financial reports. This
includes tracking and disseminating reporting schedules and templates, as
well as, reviewing and submitting reports to donor.
- Enhance the country office profile by
maintaining country wide and sectoral fact sheets, updating Somalia page
on IRC website, providing relevant information for dissemination to
donors, Governments, Regional office, HQ and others.
- Responding to donor, auditor and external
requests as needed.
- Act as Focal Person for donor compliance;
provide guidance to Sector Coordinators, Finance & Global Supply
Chain.
Grants Management and Monitoring:
- Lead management of Budget vs. Actual system in
line with country office procedures. This includes managing monthly BvA
tracking, meetings and action points.
- Ensure quality information management through
regular maintenance of grant files, reporting calendars, timely submission
and updating of internal IRC documentation and other Grant Unit tools,
including coordination and preparation of documents and files for internal
and external audits.
- Monitor and facilitate compliance of programs
with donor and IRC requirements and raise issues affecting
external/internal compliance.
- Assist in preparing, reviewing and modifying
memoranda of understanding and grant agreements.
- Lead in the organization, preparation and
follow-up of grants operations meetings. Including the management and
ongoing revision of salary/operations mapping tools and spending plans.
- Lead management of implementing partners in
line with internal protocols
Staff Management and Development:
- Lead direct management of Grants Unit staff
and provide professional development as needed.
- Build grant management capacity of field staff
by facilitating training, and providing one on one follow up support in
report writing, proposal development and other related topics.
Other:
- Undertake other key grants management, program
development, monitoring and evaluation, communications and external
relations activities as requested.
Key Working Relationships:
The Grants and Fundraising
Coordinator reports to the Deputy Director Programs.
The Grants and Fundraising
Coordinator manages the Grants Unit, which includes 3-4 staff.
Requirements:
Requirements:
- Masters degree, in international relations,
international development or a related field preferred;
- At least three (3) years of international work
experience in relief or development programs, including playing a
significant role in, or leading, proposal and donor submissions for
institutional donors;
- Prior grants management experience and
familiarity with USG (USAID/OFDA/FFP), European (DFID, ECHO, Danida,
SIDA), and UN (UNICEF, CHF) donor regulations, procedures and
requirements;
- Familiarity with international standards for
key program areas (Sphere standards, health, WASH, protection, and
gender-based violence);
- Familiarity with international IRC systems and
processes a plus;
- Excellent written English skills and budgeting
using MS Excel;
- Excellent organizational skills and ability to
determine priorities and meet multiple deadlines;
- Detail-oriented with good multi-tasking
abilities and communication skills, both oral and written; and
- Able to work well both within a team and
independently, in a challenging and fast-moving multicultural environment.
Work Environment: The
position is based in Nairobi with some travel to field sites in Somalia.
Security: The security level in Nairobi is yellow. Major concerns are common criminality, occasional targeted explosives, and tribal violence.
The security level in Somalia is red. Major concerns are terrorist actions, presence of armed elements, and inter-clan fighting.
Housing: The position is based in Nairobi. Lodging is a private bedroom in a shared IRC guest house – with electricity, internet and cable TV. Food is the individual’s responsibility (covered in location differential).
How to Apply
Security: The security level in Nairobi is yellow. Major concerns are common criminality, occasional targeted explosives, and tribal violence.
The security level in Somalia is red. Major concerns are terrorist actions, presence of armed elements, and inter-clan fighting.
Housing: The position is based in Nairobi. Lodging is a private bedroom in a shared IRC guest house – with electricity, internet and cable TV. Food is the individual’s responsibility (covered in location differential).
How to Apply
CLICK HERE to
apply online
IRC leading the way from harm to
home.
IRC is an Equal Opportunity Employer.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
