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NGO Jobs in Kenya - IRC

Grants Coordinator
Sector: Grants  

Location: Kenya 

Employee Type: Regular 

Employee Category: Full Time

Job Purpose / Objective: The Grants Coordinator (GC) is responsible for overseeing the management of all grants for the country program. 

This includes, timely grant reporting that clearly compares the stated goals and objectives of the grant with the achievements and expenditures to date, lessons learned, and a revised planning of activities for the next reporting period, generating grant proposals and budgets in the appropriate donor format and based upon the IRC country’s operating budgets. 

This position will be ensuring grant compliance with donor contracts, guidelines and requirements, including project delivery, procurement and project realignments. 

Timely communication about to program staff about implementation of planned activities and appropriate expenditure of funds. The GC supervises the Grants Manger. 

The position works with the supervision and guidance of the Deputy Director, Programs.

Key Responsibilities

Proposal Development
  • Coordinate proposal and budget development process for concept notes and proposals.
  • Submit proposals and budgets for review at HQ ensuring that the grant applications are prepared according to the required format and submitted to donors where applicable.
  • Liaise regularly with the IRC Kenya field offices, and program sector leads in the Nairobi office to coordinate the annual program planning
  • Develop budgets for new program activities in coordination with the sector coordinators and Finance Controller; and monitor grant expenditures to ensure compliance with IRC and donor requirements.
  • Liaise with senior staff to ensure that Kenya operations are properly supported as part of an integrated country program.
Grant Compliance
  • Provide guidance and interpretation of donor rules and regulations.
  • Monitor and facilitate compliance of programs with donor and the IRC commitments and requirements, including program progress and adherence to objectives, sub mission of timely modification and extension requests, procurement regulations & requests for derogations, etc.
Finance and Grant Management
  • Ensure program compliance with internal control procedures; in coordination with the Operations and Programs team, hold grant opening and grant closure meetings on time for all grants and hold budget holders accountable for deviations from the grant contracts.
  • Monitor all grant budget versus actual on a monthly basis to ensure compliance with donor requirements; r eview budget realignment and manage grant cost-extension requests
Communication and Reporting
  • Liaise with donors regarding grants and grant management. Where applicable, meet with representatives of funding agency to work out final details of proposals and budgets
  • Maintain excellent relationships internally within IRC and with all IRC's partners, such as WFP, ECHO, UNHCR, CDC, UNICEF, UNDP and local authorities.
  • Oversee development and maintenance of headquarters and field reporting systems and processes related to grants management
  • Maintains master files on grants on hard copy and in the share drive. Monitor paperwork connected with grant-funded programs
  • Conduct monitoring visits to field locations and provide capacity building and training for field staff on reporting and donor compliance issues as necessary.
  • Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements
Human Resources
  • Supervise the Grants Manger and manage their performance as per IRC guidelines and in line with the agreed job descriptions
  • Provide technical back stopping for field based grants officers
  • Support the program department in other recruitments if requested
  • Orient relevant staff of all departments to donor requirements and work closely with all IRC departments and field units to comply with donor requirements
  • Undertake other tasks as requested by the Deputy Director of Programs, the immediate supervisor.
Key Result Areas: Contribute to efficient grants management including proposal development, reporting and grants monitoring roles and ensure that opportunities that IRC Kenya goes for aligns with country strategic plan and the fundraising strategy currently in place.

Required Qualifications:
  • Masters from a recognized university or equivalent in experience with excellent written and spoken English.
  • 5 years of INGO field experience in a similar position: grant management, proposal development (program narratives and budgets) and donor reporting
  • Knowledge of UN (UNHCR/ UNDP/ UNICEF), US (USAID/OFDA,PRM,CDC), EU (ECHO, Europe Aid) and UK (DFID) donor regulations, procedures and requirements.
Required Experience & Competencies:
  • Proven ability to develop winning proposals to public and private-sector donors
  • Excellent report writing skills is a must
  • Excellent organizational skills, ability to determine priorities and attention to detail a must
  • Ability to work in a multicultural context as a flexible and respectful team player
  • Willingness to travel to the field as and when needed
  • Ability to work with tight deadlines for proposal development/ information needs
  • Strong communication, people management and analytical skills
  • High-level of knowledge and practice with Word, Excel, Outlook, etc. required
  • Good understanding of project design, planning and implementation andin use of log frame or developing projects
Kenyan nationals are encouraged to apply. 

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector.

How to Apply

CLICK HERE to apply online

Grants & Fundraising Coordinator
Sector: Grants  

Location: Kenya 

Employee Type: Regular

Employee Category: Full Time

 The International Rescue Committee, one of the world’s largest humanitarian agencies, provides relief, rehabilitation and post-conflict support to victims of oppression and violent conflict in 42 countries.

IRC is committed to bold leadership, innovation and creative partnerships. The IRC’s work in Somalia began in the early 1980s, however it was often disrupted by insecurity and program activities were halted from the mid 1990s to 2007. 

Currently IRC delivers health, women’s protection and empowerment, resilience, livelihood, governance and WASH programs across five regions from four field offices – Galkacyo, Garowe, Dhusamareb and Mogadishu.

Scope of Work: The Grants and Fundraising Coordinator is the focal point for proposal development, donor reporting, grants information management and grants management capacity-building efforts. 

The Grants and Fundraising coordinator also supports programmatic and budgetary monitoring, compliance with donors and internal IRC rules and regulations.

 The grants & Fundraising Coordinator shall:

Program Fundraising:
  • In coordination with the Deputy Director Programs and Country Director, investigate opportunities to expand existing programming and new opportunities for IRC Somalia, based on the approved Strategic Action Plan- SAP 2015-2020.
  • In coordination with the IRC Somalia M&E person, assist Sector Coordinators to develop integrated and long-term program plans beyond project-based plans.
  • Support the in searching new funding opportunities, maintaining good relation with current donors and updating the IRC Somalia Fundraising Plan.
Proposal Development:
  • Lead the development of proposals for submission to donors in coordination with sector leads and the finance and operations teams. Including:
  • Analyzing requests for proposals
  • Organizing and managing the use of timelines, templates and guidelines for proposals
  • Liaising with programs and finance staff regarding proposal writing and budgeting
  • Writing or compiling and managing review of proposals
  • Packaging proposals for submission.
  • Maintain a track record of lessons learned from proposal development and donor responses and share with Sector Coordinators, Finance and IRC Somalia top management.
Program Reporting and donor relations:
  • Lead day-to-day aspects of donor reporting processes to ensure the timely submission of accurate programmatic reports, and coordinate with the Finance department to ensure timely submission of budget modification requests and financial reports. This includes tracking and disseminating reporting schedules and templates, as well as, reviewing and submitting reports to donor.
  • Enhance the country office profile by maintaining country wide and sectoral fact sheets, updating Somalia page on IRC website, providing relevant information for dissemination to donors, Governments, Regional office, HQ and others.
  • Responding to donor, auditor and external requests as needed.
  • Act as Focal Person for donor compliance; provide guidance to Sector Coordinators, Finance & Global Supply Chain.
Grants Management and Monitoring:
  • Lead management of Budget vs. Actual system in line with country office procedures. This includes managing monthly BvA tracking, meetings and action points.
  • Ensure quality information management through regular maintenance of grant files, reporting calendars, timely submission and updating of internal IRC documentation and other Grant Unit tools, including coordination and preparation of documents and files for internal and external audits.
  • Monitor and facilitate compliance of programs with donor and IRC requirements and raise issues affecting external/internal compliance.
  • Assist in preparing, reviewing and modifying memoranda of understanding and grant agreements.
  • Lead in the organization, preparation and follow-up of grants operations meetings. Including the management and ongoing revision of salary/operations mapping tools and spending plans.
  • Lead management of implementing partners in line with internal protocols
Staff Management and Development:
  • Lead direct management of Grants Unit staff and provide professional development as needed.
  • Build grant management capacity of field staff by facilitating training, and providing one on one follow up support in report writing, proposal development and other related topics.
  • Undertake other key grants management, program development, monitoring and evaluation, communications and external relations activities as requested.
Key Working Relationships: 

The Grants and Fundraising Coordinator reports to the Deputy Director Programs. 

The Grants and Fundraising Coordinator manages the Grants Unit, which includes 3-4 staff.

  • Masters degree, in international relations, international development or a related field preferred;
  • At least three (3) years of international work experience in relief or development programs, including playing a significant role in, or leading, proposal and donor submissions for institutional donors;
  • Prior grants management experience and familiarity with USG (USAID/OFDA/FFP), European (DFID, ECHO, Danida, SIDA), and UN (UNICEF, CHF) donor regulations, procedures and requirements;
  • Familiarity with international standards for key program areas (Sphere standards, health, WASH, protection, and gender-based violence);
  • Familiarity with international IRC systems and processes a plus;
  • Excellent written English skills and budgeting using MS Excel;
  • Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
  • Detail-oriented with good multi-tasking abilities and communication skills, both oral and written; and
  • Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment.
Work Environment: The position is based in Nairobi with some travel to field sites in Somalia.

 The security level in Nairobi is yellow. Major concerns are common criminality, occasional targeted explosives, and tribal violence.

The security level in Somalia is red. Major concerns are terrorist actions, presence of armed elements, and inter-clan fighting.

 The position is based in Nairobi. Lodging is a private bedroom in a shared IRC guest house – with electricity, internet and cable TV. Food is the individual’s responsibility (covered in location differential).

How to Apply

CLICK HERE to apply online

IRC leading the way from harm to home. 

IRC is an Equal Opportunity Employer.

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

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