Vacancy: HRIS Officer
Sector: Human
Resources
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
At work today in over 40 countries
and 22 U.S. cities, we restore safety, dignity and hope to millions who are
uprooted and struggling to endure. The IRC leads the way from harm to home.
Scope of Work: The IRC Human Resources Information Systems (HRIS) team is responsible for the implementation, rollout and support of Workday, so that it becomes the single, authoritative, global source for all IRC HR information.
Scope of Work: The IRC Human Resources Information Systems (HRIS) team is responsible for the implementation, rollout and support of Workday, so that it becomes the single, authoritative, global source for all IRC HR information.
The primary objective of this HRIS
Officer position will be to support HR teams using Workday to keep their staff
information up-to-date and accurate on Workday, and to ensure they use Workday
processes optimally.
The position will be responsible for providing proactive primary support to our country program HR users of Workday, as well as monitoring usage and data integrity, providing regular training and preparing webinars, and maintaining a summary dashboard of Workday usage across our country programs for senior stakeholders.
The position will be responsible for providing proactive primary support to our country program HR users of Workday, as well as monitoring usage and data integrity, providing regular training and preparing webinars, and maintaining a summary dashboard of Workday usage across our country programs for senior stakeholders.
The role will also support other
activities of the HRIS team as needed, including activities related to Workday
rollout to additional country programs, training preparation, testing and data
correction.
To deliver effective first and second line support to Workday users, the position will need to quickly build a deep understanding of Workday security structures, business processes, approvals, transactions, reports, dashboards and data structures.
To deliver effective first and second line support to Workday users, the position will need to quickly build a deep understanding of Workday security structures, business processes, approvals, transactions, reports, dashboards and data structures.
A strong understanding of the HR
context for these reports, transactions and data will be important in the
delivery of high-quality support and in the identification of opportunities for
improvement.
This position will be required to
maintain logs of support requests, usage statistics, data integrity
interventions and other key indicators of optimal Workday use.
Payroll and HR reporting cycles will
be a key consideration for this role’s activities and priorities, including
Global HR Metrics reporting.
This position requires solid organizational and analytical skills, with a focus on accuracy and attention to detail.
This position requires solid organizational and analytical skills, with a focus on accuracy and attention to detail.
Strong proficiency in at least
one HR or payroll system and in MS Office, especially Excel, is required.
The position will work under the direction and supervision of the HRIS Director, based in New York.
Responsibilities:
The position will work under the direction and supervision of the HRIS Director, based in New York.
Responsibilities:
- Provide first and second line support to
country program HR users of Workday, using the ServiceNow service management
system, to the agreed service levels and turnaround times
- Escalate support issues to other designated
HRIS team members, for specialized resolution and quality assurance
- Manage Workday account creation for country
program users, taking security structures and data access into account,
and ensure that HRIS procedures are being followed in providing access to
Workday
- Provide timely, concise, clear and helpful
updates to Workday users on the status of their requests
- Perform routine scheduled audits of data,
access permissions, reports usage, transaction volumes, incomplete
processes and transactions, and other required indicators, and record the
audit information comprehensively in a dashboard report accessed by senior
stakeholders (sustainability dashboard)
- Ensure that Workday data is being used by
country program HR teams to drive their payroll cycles, and compare
Workday data with payroll data to measure adherence
- Ensure that Workday data is being used as an
input to Global HR Metrics and other report requests
- Provide ad hoc and scheduled training to
Workday users, both on a one-to-one basis and in group settings, using
tools such as WebEx or in person
- Develop and update standard operating
procedures, training materials and testing materials
- Proactively identify gaps, opportunities and
improvements to Workday processes, reports and dashboards, and collaborate
with HRIS colleagues in making the agreed changes
- Collaborate with HRIS colleagues to prepare
for and test the semi-annual Workday upgrade, and communicate with Workday
users on the impact of the upgrade
- Occasionally assist in the administration of
day-to-day transactions in Workday as needed
- Motivate HR teams and be firm on expectations
in using Workday optimally and in keeping staff data up-to-date
- Perform other special projects as needed
Qualifications
- Bachelor’s degree required
- Advanced degree preferred with at least five
years progressive HR or HRIS experience in a multi-cultural,
multi-location organization
- Prior HRIS analyst experience or similar is
desirable
- 3 plus years of experience navigating and
using packaged software or custom developed applications and tools
required
- Experience in preparing and analyzing
information reports required
- Experience in working on projects required
- Strong proficiency in MS Office (Word, Excel,
Outlook, PowerPoint, Access); Excel ability to create macros, pivot
tables, vlookups, analytical capabilities and workbooks required
- Experience in working with a helpdesk
ticketing system a plus
- Experience in preparing and delivering
training a plus, both for one-to-one and group training delivery
- Experience in using WebEx or similar tools in
working with end users or in training contexts a plus
- Strong organizational skills are required,
with a focus on accuracy and attention to detail
- Self-motivated with the ability to work both
independently and in a team environment
- Excellent analytical, problem solving and
troubleshooting abilities as well as strong data analysis acumen are
required
- Demonstrated ability to work professionally
and discreetly with confidential information
- Excellent customer service, communication
(both written and verbal), and collaboration skills required
- Flexibility in daily schedule and ability to
understand and react quickly to changing priorities
- English fluency required; French and/or Arabic
would be helpful
- Position based in Nairobi, Kenya with 25%
travel anticipated
- Open to national candidates only
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
How to Apply
CLICK HERE to
apply
Vacancy: Clinical Officer / Cataract Surgeon - Ophthalmology
Sector: Health
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Job Purpose / Objective: The ophthalmic Clinical Officer / Cataract surgeon has the overall responsibility to ensure that all eye health activities are implemented as outlined in the project documents.
Review the eye program activities and priorities on a regular basis updating the senior ophthalmic clinical officer on gaps and/or provide recommendations on how to improve quality of services as well as the planning, implementation and management of the IRC Eye program in the entire Dadaab camp.
Key Responsibilities:
Program management:
- In coordination with the senior Ophthalmic
clinical officer, formulate program goals, objectives and intervention
strategies and participate in the budgeting process
- Ensure that all eye health activities are
implemented as outlined in the project documents
- Review the program activities and priorities
on a regular basis updating the senior clinical officer ophthalmologist
and eye care service delivery to the patients in Dadaab camp.
Human Resource Management:
- Monitoring, guidance and supervision to all
eye staff to ensure quality work outcome
- Provide technical and administration work
guidelines that are within the IRC policy
- Management of staff leave plans within the
program to ensure continuous program coverage
Program activities:
- Provide consultations at the eye clinic 6 days
a week
- Diagnose, manage and conduct cataract
surgeries as required.
- Increase community health workers’ awareness
on eye conditions and eye care by conducting primary Eye care
trainings
- Perform minor eye surgeries ,trachoma
surgeries and refer complicated cases appropriately
- Take part in planning and participating
in surgical eye camps.
- Ensure that all assessments and treatment
provided are properly documented in patient files
- Admit to the wards and provide quality
management for eye in-patients
- Maintain equipment in a good condition and
submit regular inventory reports of the same
- Attend and participate in weekly Continuous
Medical Education (CME) sessions at the hospital.
- Attend and participate in the daily morning
hospital handover meetings
- Keep a complete and accurate inventory of
medicines, equipments and other supplies in the program.
Reporting and Coordination:
- Assist the Senior Ophthalmic Clinical Officer
in preparation and submission of the weekly and monthly activity reports
to the HIS office and the DOS/MOH.
- Compile and submit quarterly
returns/requisition of all drugs and supplies to the Senior
ophthalmic officer and Health manager
- Assist the Senior Ophthalmic officer in
preparation and submission of the monthly donor reports of the eye
program.
- Liaise and partner with eye healthcare
providers within the larger Dadaab complex
Others:
- Carry out other relevant duties as may be
required or assigned by your supervisor.
Key Result Areas:
- Quality eye care services offered to patients
- Provision of corrective glasses to those with
refractive errors
- Timely surgical management/ referrals of eye
injuries
- Timely reporting of project activities
- Conducting Eye Care Trainings and Screening
exercises as required
Required Qualifications:
- Higher Diploma in Clinical Medicine-
Ophthalmology/ Cataract surgery.
- Registered with the Clinical Officers Council
- Minimum of 3 years work experience as a
Ophthalmic Clinical Officer at a supervisory level
Required Experience &
Competencies:
- Ability to write clear, concise reports and
well developed communication skills
- Good computer skills (Complete MS Office
package and any database management and analysis)
- Must be a team player, flexible and culturally
sensitive
- Ready to work in difficult environmental
conditions
- Ability to accept the possibility of
insecurity in the project areas and obey security rules and standard
operating procedures
Kenyan nationals are encouraged to
apply.
International allowances are not
available for this position.
Salary and employee benefits are
compliant to the Kenyan NGO Sector.
How to Apply
CLICK HERE to
apply online
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer.
IRC considers all applicants on the
basis of merit without regard to race, sex, color, national origin, religion,
sexual orientation, age, marital status, veteran status or disability
Disclaimer: Please take note that International Rescue
Committee (IRC) does not ask for any fees in connection with its recruitment
processes. In the event that you receive any request for payment of any
sort, please get in touch with us on Tel: +(254-020) 2727730, Email:
IRCKenya@rescue.org or report to the nearest police.
