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Executive Assistants Jobs in Kenya

University of Nairobi
Applicants are invited for the following positions: -
Executive Assistant (Assistant Registrar Level)
1. Office of The Director, Directorate of University Advancement (DUA)
AC/4/183/15 (R & T)
1 Post
2. Office of The Deputy Director (Resource Mobilization, Collaborations and Partnerships), Directorate Of University Advancement (DUA)
AC/4/184/15 (R & T)
1 Post
The Purpose: These positions are responsible for a variety of complex support and coordination activities for the Directorate of University Advancement (DUA). 

They will assist in development, implementation and management of university wide advancement strategy and liaison with Development Partners.
The Position: One Executive Assistant will work under the supervision of Director, University Advancement while the other will serve under the Deputy Director (Resource Mobilization, Collaborations and  Partnerships).

Scope of Work
The Executive Assistant will perform the following roles: -
  • Coordination of all paper and workflow between the advancement office and university partners.
  • Design, organization and implementation of administrative systems and procedures and perform all necessary support duties in the advancement office.
  • Serve all the administrative liaison between DUA and University partners.
  • Proofreading, editing and fact checking of proposals developed.
  • Carry out research to effectively and efficiently synchronize University and partners needs.
  • Scheduling meetings and conferences.
  • Preparation and distribution of meeting minutes.
  • Any other task assigned from time to time.
Key Requirements
  • A Bachelors Degree in Business Management or any other relevant qualification.
  • Minimum of three (3) years demonstrable experience working in a resource mobilization and partnership-building environment.
  • Must be a professional, confidential, honest and reliable person.
  • Must have confidence and ability to deal effectively politely with people from different backgrounds, experience levels and in all types of situations.
  • Must have analytical and problem solving skills.
  • Demonstrable high levels of organization and attention to detail.
  • Ability to prioritize work in a fast-paced environment with multiple and often conflicting interests.
Terms: Successful candidates will be appointed at Assistant Registrar level and will serve on permanent and pensionable terms.
1. Applicants should forward ten (10) copies of their application letters accompanied by a similar number of certified copies of certificates and C.Vs giving details of their qualifications, experience, advancement activities and testimonials.
2. Applications and related documents should be forwarded through the applicants’ heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. 

They should quote post reference code as shown in the advertisement.
3. Applications should be addressed to :-
The Vice-Chancellor
University of Nairobi
P.O Box 30197-00100
Note that the University of Nairobi is an equal opportunity employer.

Only shortlisted applicants will be contacted.

Closing Date:
 Tuesday May 6, 2015

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