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Executive Assistant, Secretary & Admin Job in Kenya

Job Advert: Executive Assistant, Secretary & Admin 

Work Type: Full Time 

Panda Development Company Limited is searching for qualified individuals 

Location: Naivasha 

Candidates should be fluent in English and Kiswahili 

  • Bachelor degree in Business Administration, Commerce 
  • Legal Background is an added advantage 
  • 10 years of experience 
  • Networking Capability, Customer service knowledge. 
  • Advertising experience. 
  • outgoing 
  • Computer literate. 
  • Possess excellent communication and organizational skills 

A position as Executive Assistant, Secretary & Admin: Past experience covers a wide range of responsibilities in managing day to day operations of the office, projects and conducting research if needed. 

Executive Assistant, Secretary & Admin with over 10 years combined experience in corporate and educational environments. 

Creative and innovative manager, administrator, public speaker, and entrepreneur, taking pride in ability to develop and launch new and diverse products. 

Recognized public speaker, bringing a wealth of knowledge and high level of enthusiasm. Exceptional written communication skills with the ability to incorporate ingenuity and business savvy into marketing strategy and product branding. 
  • Technology Skills 
  • Communication Skills
    Organizational Ability
  • Written Expression
  • Time Management 
  • Technical Oversight
  • Management
  • Problem-Solving Skills
  • Planning Skills
Duties and Responsibilities:
  • Supervised and coordinate activities of staff 
  • Interviewed job applicants together with the Human Resource manager. 
  • Prepared annual estimates of expenditure, maintain budgetary and inventory controls and make recommendations to management 
  • Maintained management information systems (manual or computerised) 
  • Located suitable business premises and negotiate reasonable leasing agreements 
  • provided and maintained business premises and other facilities, including plant machinery and equipment 
  • Reviewed and answered correspondence 
  • provided secretarial or executive services for committees. 
Qualifications and Skills
  • To maintain and provide a support service for the Managing Director of facilities daily schedule, including forward planning of his workload, diary management and co-coordinating and collating relevant paperwork
  • To set appointments and meetings for the Managing Director as requested including regular one to one meetings with the director of facilities and his/her direct reports.
  • To service meetings, including preparation of meeting papers, obtaining and preparing briefing materials and presentations, and taking minutes when requested/where necessary.
  • To liaise effectively with internal divisions/departments and external organizations on behalf of the Managing Director.
  • To advise the managing Director of impending work deadlines for both internal and external commitments e.g. reports, presentations, conferences, projects etc
  • To plan and implement hospitality arrangements for the Managing Director, including provision of hospitality for visitors.
  • To organize travel arrangements for the managing Director of facilities.
  • To provide confidential efficient filing system for the Managing Director and his offices.
  • To execute any other duties appropriate to the grade as directed by the managing Director.
Interested and qualified applicants should send their applications and cv’s stating their current and expected salary to us not later than 15th may 2015.

Clearly indicate the position applied for on the subject of the application.


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