Executive Admin Assistant
Location: Nairobi
Employer: Our
client, a multinational company offering facilities management services,
catering services, and camp management services is seeking a qualified
professional to fill the position of Executive Admin Assistant to Group
Operations Director.
Job Profile: You will provide administrative support to the Group Operations Director
Job Description: Under the direction of the Operations Director, the Administrative Assistant will anticipate and provide a broad range of confidential administrative support services for the Operations Director and will be responsible for performing executive administrative duties to ensure an efficient, well-maintained, and professional corporate environment.
The successful candidate will have
outstanding organizational skills, experience working in a fast-paced
environment, and have the ability to successfully prioritize and manage
multiple duties.
The Administrative Assistant will
manage a variety of projects that require detailed knowledge of the Company and
its services.
Roles and Responsibilities:
Roles and Responsibilities:
- Completes a broad variety of administrative
tasks for the Operations Director including: managing an extremely active
calendar of appointments; composing and preparing correspondence that is
sometimes confidential; arranging complex and detailed travel plans,
itineraries, and agendas; and compiling documents for travel-related
meetings.
- Plans, coordinates and ensures the Operations
Director's schedule is followed and respected.
- Communicates directly and on behalf of the
Operations Director with external stakeholders on matters related to the
Operations Director's programmatic initiatives.
- Researches, prioritizes, and follows up on
incoming issues and concerns addressed to the Operations Director,
including those of a sensitive or confidential nature. Determines
appropriate course of action, referral, or response.
- Works closely and effectively with the
Operations Director to keep him/her well informed of upcoming commitments
and responsibilities, following up appropriately.
- Reviews and analyses issues in relations to
business operations updates the Director
- Provides leadership to build relationships
crucial to the success of the organization, and manages a variety of
special projects for the Operations Director, some of which may have
organizational impact.
- Successfully completes critical aspects of
deliverables with a hands-on approach, including drafting acknowledgement
letters, creating presentations, writing proposals and other tasks that
facilitate the Operations Director's ability to effectively lead the
company.
- Prioritizes conflicting needs; handles matters
expeditiously, proactively, and follows-through on projects to successful
completion, often with deadline pressures.
The Successful Candidate MUST meet
the following Requirements:
- Bachelor’s degree is REQUIRED
- 5 years solid experience with direct upper
management support
- Previous experience with confidential or
proprietary information is strongly preferred
- Superior attention to detail, ability to
multi-task, and able to change priorities quickly
- Excellent oral and written communication
skills and the ability to clearly articulate information to various
audiences
- Must be able to maintain composure under
pressure and manage unforeseen situations
- Proven ability to work independently and to
handle a high volume, fast-paced environment
- Advanced computer skills in MS. Office
applications
- Self-motivated with the ability to work
proactively and achieve results without close supervision
- Ability to adapt to a flexible and varying
work schedule and be accessible after hours as needed. Work hours may
include engagements outside of normal working hours.
- Must be able to proactively provide updates on
the status of tasks and action items
- A sense of urgency, a strong work ethic, and a
positive attitude
- Commitment to operational excellence
How to Apply
Interested candidates who meet the
above criteria should submit their online application on or before 27th May
2015 athttp://goo.gl/T8sryH
CVs WITHOUT salary requirements will NOT be considered
CVs WITHOUT salary requirements will NOT be considered