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Executive Admin Assistant Job in Nairobi, Kenya

Executive Admin Assistant 
Location: Nairobi
Employer:  Our client, a multinational company offering facilities management services, catering services, and camp management services is seeking a qualified professional to fill the position of Executive Admin Assistant to Group Operations Director.

**Please read the entire posting (including education requirements) prior to submitting your resume/CV**

Job Profile: You will provide administrative support to the Group Operations Director

Job Description:
 Under the direction of the Operations Director, the Administrative Assistant will anticipate and provide a broad range of confidential administrative support services for the Operations Director and will be responsible for performing executive administrative duties to ensure an efficient, well-maintained, and professional corporate environment. 

The successful candidate will have outstanding organizational skills, experience working in a fast-paced environment, and have the ability to successfully prioritize and manage multiple duties.  

The Administrative Assistant will manage a variety of projects that require detailed knowledge of the Company and its services. 

Roles and Responsibilities:
  • Completes a broad variety of administrative tasks for the Operations Director including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the Operations Director's schedule is followed and respected.
  • Communicates directly and on behalf of the Operations Director with external stakeholders on matters related to the Operations Director's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Operations Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Works closely and effectively with the Operations Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Reviews and analyses issues in relations to business operations updates the Director
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Operations Director, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, creating presentations, writing proposals and other tasks that facilitate the Operations Director's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
The Successful Candidate MUST meet the following Requirements:
  • Bachelor’s degree is REQUIRED
  • 5 years solid experience with direct upper management support
  • Previous experience with confidential or proprietary information is strongly preferred
  • Superior attention to detail, ability to multi-task, and able to change priorities quickly
  • Excellent oral and written communication skills and the ability to clearly articulate information to various audiences
  • Must be able to maintain composure under pressure and manage unforeseen situations
  • Proven ability to work independently and to handle a high volume, fast-paced environment
  • Advanced computer skills in MS. Office applications
  • Self-motivated with the ability to work proactively and achieve results without close supervision
  • Ability to adapt to a flexible and varying work schedule and be accessible after hours as needed. Work hours may include engagements outside of normal working hours.
  • Must be able to proactively provide updates on the status of tasks and action items
  • A sense of urgency, a strong work ethic, and a positive attitude
  • Commitment to operational excellence
How to Apply

Interested candidates who meet the above criteria should submit their online application on or before 27th May 2015 at

CVs WITHOUT salary requirements will NOT be considered

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