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Executive Admin Assistant Job in Nairobi, Kenya

Executive Admin Assistant 
 
Location: Nairobi
 
Employer:  Our client, a multinational company offering facilities management services, catering services, and camp management services is seeking a qualified professional to fill the position of Executive Admin Assistant to Group Operations Director.

**Please read the entire posting (including education requirements) prior to submitting your resume/CV**

Job Profile: You will provide administrative support to the Group Operations Director

Job Description:
 Under the direction of the Operations Director, the Administrative Assistant will anticipate and provide a broad range of confidential administrative support services for the Operations Director and will be responsible for performing executive administrative duties to ensure an efficient, well-maintained, and professional corporate environment. 


The successful candidate will have outstanding organizational skills, experience working in a fast-paced environment, and have the ability to successfully prioritize and manage multiple duties.  


The Administrative Assistant will manage a variety of projects that require detailed knowledge of the Company and its services. 

Roles and Responsibilities:
  • Completes a broad variety of administrative tasks for the Operations Director including: managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Plans, coordinates and ensures the Operations Director's schedule is followed and respected.
  • Communicates directly and on behalf of the Operations Director with external stakeholders on matters related to the Operations Director's programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Operations Director, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Works closely and effectively with the Operations Director to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Reviews and analyses issues in relations to business operations updates the Director
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the Operations Director, some of which may have organizational impact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, creating presentations, writing proposals and other tasks that facilitate the Operations Director's ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
The Successful Candidate MUST meet the following Requirements:
  • Bachelor’s degree is REQUIRED
  • 5 years solid experience with direct upper management support
  • Previous experience with confidential or proprietary information is strongly preferred
  • Superior attention to detail, ability to multi-task, and able to change priorities quickly
  • Excellent oral and written communication skills and the ability to clearly articulate information to various audiences
  • Must be able to maintain composure under pressure and manage unforeseen situations
  • Proven ability to work independently and to handle a high volume, fast-paced environment
  • Advanced computer skills in MS. Office applications
  • Self-motivated with the ability to work proactively and achieve results without close supervision
  • Ability to adapt to a flexible and varying work schedule and be accessible after hours as needed. Work hours may include engagements outside of normal working hours.
  • Must be able to proactively provide updates on the status of tasks and action items
  • A sense of urgency, a strong work ethic, and a positive attitude
  • Commitment to operational excellence
How to Apply
 

Interested candidates who meet the above criteria should submit their online application on or before 27th May 2015 athttp://goo.gl/T8sryH

CVs WITHOUT salary requirements will NOT be considered

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