Career Opportunities in Linksoft (EA) Ltd. Kenya

Linksoft Integrated Services (East Africa) Ltd, formerly trading as Linksoft Communications Systems Ltd, has grown to become a leader ¡n the region’s Integrated Infrastructure, Technology & Energy sectors. 

We strive to set the standard in offering the very best in quality of service and hard core execution in all our engagements. 

In view of this unparalleled delivery demand and commitment, we are recruiting individuals for the following roles:

Job Title: Projects Managers 

(3 Positions)
 
Department / Section: Projects

Country: Kenya, Nairobi

Reports To: Head of PMO

Job Purpose: To provide overall project planning with a view to ensuring that the company’s projects are delivered on timely basis, maintaining highest quality standards, while observing all the necessary safety and health standards (OHS/HSE)

 
The Project manager will also perform all other managerial and administrative functions of the project(s) including cost management and periodic reporting.

Duties & Responsibilities

1. Timely delivery of project milestones
  • Plans and implements project activities with compliance to client requirements and standard procedures for projects
  • Monitors project progress against plan and ensures corrective action in case of delays
2. Project Quality Delivery
  • Manages Project Quality Execution through inspections, enforcement of use of quality checklists, method statements, proper tooling, adherence to set industry practice and regulations for testing and standardization to assure delivery of a quality Project
  • Enforces Continuous Improvement of Project Rollout practices and Reporting
  • Identifies opportunities for improvement, e.g. synergies across projects
3. Health and Safety (HSE) / Occupational Health and Safety (OHS) Champion
  • Enforces HSE/OHS policy across all projects (through awareness campaigns, periodic inspections and risk assessments)
  • Works with HSE Manager to ensure compliance with regulatory and HSE/OHS requirements
4. Other Project Management & Administration Roles
  • Manages project costs to ensure expenses are within approved budgets
  • Manage communication between all project stakeholders
  • Oversee day-to-day management of sub-contractors assigned to a project
  • Evaluates project management processes, extracts learnings and shares best practices
  • Ensures development of a project summary for future business development purposes
  • Ensures scheduled Project Reporting from Coordinators is regular and up to date
  • Assist in development of Project Proposals to support BDM function
Qualification & Education Requirements
  • Bachelors degree in Civil, Water, Mechanical or Electrical Engineering or equivalent from a reputable institution
  • At least 5 years proven experience in project management
  • A good understanding of quality, health and safety management
  • Excellent managerial, interpersonal & analytical skills and focused leadership
  • Ability to demonstrate sound decision making and judgment capabilities, integrity and self-drive
  • Registered with a recognized engineering body
  • Project Management Professional (PMP)® certification would be an added advantage

Job Title: Health & Safety (HSE) Manager
 
Department / Section: Shared Services

Country: Kenya, Nairobi

Reports To: Chief Finance Officer
 
Job Purpose: To design, implement, communicate and coordinate all environmental, health and safety programs for the organisation. 


The HSE Manager will provide technical and administrative direction on all HSE decisions, which bear critical importance to overall organisation objectives, operations and profitability.

S/he will review and update HSE policies and conduct risk assessments to identify potential hazards and plan precautionary measures

Duties & Responsibilities

1. Developing Safety Management Policies
  • Assesses existing policies and proposes improvements in view of the nature of business
  • Defines and assigns safety responsibilities of all employees
  • Develops risk profile with appropriate mitigation strategies
  • Ensures compliance to Occupational Health regulations
  • Directs the resources and activities of the organization to support the HSE programs by providing advice and guidance to the Company Senior Management
  • Regularly reviews internal HSE policies and practices to ensure they are current and appropriate
2. Coordinating Awareness Campaigns and Training Programs
  • Maintains an appropriate level of awareness, knowledge and preparedness across the organization to create a culture that prioritizes effective HSE and balances overall associated costs
  • Coordinates training programs for employees dependent on job roles and work stations
  • Enforces Safe Operation Procedures for activities in infrastructure development projects
3. Conducting HSE Audits
  • Ensures compliance to HSE policy by employees across the organisation and sub-contractors
  • Conducts periodic assessments of all activities and work-stations/sites, and tables measures for reduction and/or elimination of risk
4. Investigating Workplace Incidents
  • Perform a Root Cause Analysis (RCA) for all health & safety incidents and/or near miss occurrences, and ensure proper records are completed and submitted to relevant stakeholders
  • Implement corrective actions to prevent recurrence of any incidence including HSE consciousness campaigns and training programs
5. Reporting and Other Administrative Roles
  • Prepare regular reports on HSE risk audits, inspection results and employee response to drills
  • Ensures Continuous Improvement in the Safety Management Program
  • Supports Supply Chain Manager and Projects Managers in ensuring workplace tools and equipment meet industry standards and are installed properly
  • Participate in the bidding processes where HSE input is required
  • Chairing health & safety committee meetings to review HSE performance and policy adherence
Qualification & Education Requirements
  • Bachelors degree in Occupational Health, Safety Management or Environmental Science or equivalent from a reputable institution
  • At least 5 years proven experience in HSE management
  • Excellent managerial, interpersonal & analytical skills and focused leadership
  • Ability to demonstrate sound decision making and judgment capabilities, integrity and self-drive
  • Flexibility to travel

Job Title: Head, Projects Management Office
 
Department / Section: Delivery
 
Country: Kenya, Nairobi

Reports To: Chief Operations Officer

Job Purpose: Establish a PMO Office and embed a project management system that will track project delivery and improve coordination between cross-functional teams. 


The incumbent will oversee PMO process implementation, ensuring that information concerning content (e.g., deliverables, risks, issues) passes to and from sponsors. 

They will be responsible for improving the consistency, predictability and efficiency of the organization’s project delivery capability. 

The PMO Head will provide leadership in best practices using customer-focused approaches. 

The PMO Head must also ensure that the operational issues of the PMO are managed, focusing on the project interface with project leaders, project teams, technology and interface issues

Duties & Responsibilities

1. PMO Development
  • Policies & procedures, standards, framework
  • Project management tools, templates, practices and technologies
2. PMO Quality Processes and Standards
  • Develop and enforce quality control policies and practices in line with international standards
  • Quality strategy and training
  • Monitoring of implementation of quality standards
3. Management
  • Provides strategic direction for project management across the organisation
  • Oversee all company projects/programs execution
  • Approves project schedules, plans and budgets proposed by Project Managers
  • Manage department and projects integration and synergy
  • Manage projects communication processes
  • Risk management, including risk assessment strategy and policies for projects
  • Manages and directs personnel actions in respect of Projects department staff, including but not limited to performance management, leave management and training
  • Project management support and training to staff across the organisation in liaison with HR Manager
  • Develop clear issue escalation mechanisms to ensure projects issues are addressed in a timely manner
  • Provide periodic reports on project progress to executive management as required
4. Account Management
  • Works with clients to ensure a high level of customer satisfaction
  • Continuously monitors Projects/Programs status and impact on customer requirements
  • Periodically engage clients to provide insight on industry trends in line with their long-term goals
Qualification & Education Requirements
  • Bachelor’s degree or equivalent required, MBA or other relevant graduate degree preferred
  • Project Management Professional Certification (PMP) strongly preferred
  • At least 15 years of work experience, with 5 years working in a project and portfolio management function
  • Detail-oriented with strong organizational skills
  • Entrepreneurial mind-set, including ability to work independently, self-motivate, and propose and implement new ideas
  • High level of proficiency in Microsoft Office, particularly Outlook, Excel, PowerPoint and Word
  • Familiarity with Web-based project management software with Gantt Chart capabilities

Submit all CVs to hr@linksoftsys.com

Application deadline: 26-05-2015