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Food and Agriculture Organization of the United Nations
 
Vacancy Announcement No: VA-004-2015

Position Title:
Associate Programme Officer
 
Grade Level: SC 8
 
Contract Type: National Project Personnel (NPP)
 

Duty Station: Nairobi
 
Organizational Unit: FAO Representation Office in Kenya
 
Duration: 12 months with possibility of extension
 
Eligible Candidates: Kenyan Nationals
 
Anticipated Start Date: APRIL 2015
 
General Description of Tasks and Objectives to be Achieved:Under general supervision of the FAO Representative in Kenya and the Deputy FAO Representative in Kenya, the direct supervision of the head of PMU and in full collaboration with M&E, SPCU, pillar and/or sector units, the Associate Programme Officer will perform the following duties:


  • Develop and maintain up to date the various tools that are required to provide support in the compilation of programme information (the Kenya Portfolio, performance of the FAO Kenya Programme, HR planning & Programme Budgeting, donor obligations), for dissemination in appropriate formats, for follow-up with sectors/pillars and the use in oversight management.
  • Facilitate internal coordination process for joint planning, delivery and propose funding allocations (per sector, per area, etc.).
  • Co-facilitate the FAO Kenya integrated work-planning.
  • Contribute in programme monitoring by developing/maintaining tools on the status of projects/programmes at various stages; ensuring the consistency of the inflow of information (process monitoring at activity level) that will support PMU to perform desk level monitoring and review of inputs, expenditures and time frames according to work plans; make necessary abstracts and computations; detect inconsistencies.
  • Facilitate the oversight process by entering, selecting, analysing data from various sources, including FAO corporate systems, such as FAO Kenya Work plan database, FPMIS and Data Warehouse/IMS in view to monitor project delivery and operational effectiveness and ensure the most effective and efficient use of resources.
  • Co-facilitate continual review of the Programme Management Process for increased efficiency.
  • Assist with the timely preparation of comprehensive reports for Donors and Management briefs, as well as reports against CPF outcomes (pillar-level reports), project outcomes (specific project reports) and sector work plans (sector reports).
  • Develop and manage the Unit work-planning using MS Office Project.
  • Assist to popularize the new reporting concepts and formats (as per the new PCM).
  • Facilitate the development and roll-out of new management tools (e.g. FPMIS) and standard operating procedures.
  • Perform other related duties as required
Minimum Requirements
  • University degree in Economics or any Social Science
  • Minimum 5 years’ experience working in a similar position; more specifically experience in programme design and project cycle management.
  • Advanced skills and competency in the use of MS Word, MS Excel, MS Access, MS Office Project, MS Visio, MS PowerPoint computer packages, as well as with statistical software;
  • Good communication, analytical, presentation and reporting skills and an excellent team-player;
  • Fluency in English is desirable;
  • Proven experience with UN regulations and procedures will be an added advantage
How to Apply:
 
Candidates are requested to submit a covering letter expressing their interest and suitability for the role quoting the position title and vacancy announcement number VA-004-2015 along with their current Curriculum Vitae and FAO Personal Profile Form (PPF) available at http://www.fao.org/employment/irecruitment-access/en/.
 
E-mail is the preferred means of receipt and your application should be sent to:
 
FAO Representative in Kenya
United Nations Office at Nairobi
P.O Box 30470-00100

Email: vacancy-kenya@fao.org

Deadline for Application:
 9 April 2015

FAO Kenya is committed to achieving workforce diversity. 

Qualified female candidates are encouraged to apply. 

Qualified individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. 

All applications will be treated with the strictest confidence.
UN World Food Programme - Somalia

Vacancy Announcement No.
005/2015 

Position No. 15-0017655 
 
Post Title: Programme Assistant (Invoice Processing)
 
Contract type: Service Contract  
 
Post Grade: SC 4
 
Duty Station: Nairobi
 
Duration: 1 year (initial) 
 
Closing Date: 8th April 2015
 
Organizational Background: The World Food Programme Somalia activities include food assistance for relief, emergency school feeding, humanitarian air and logistics services, food coordination and emergency rehabilitation projects. 

This position is open to qualified Kenyan candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:

Under the direct supervision of the Senior Programme Assistant and the overall supervision of the Programme Officer, the incumbent will be responsible for the following duties:
 
  • Request creation of vendors for new Cooperating Partners (CPs);
  • Create Service Outline Agreements (SOAs) and Purchase Orders (POs) as soon as the Field Level Agreements (FLAs) are signed or extended;
  • Verify invoices and supporting documents ensuring Cooperating Partners (CPs) reports are attached and certified;
  • Maintain and regularly update invoice tracking system;
  • Prepare waybills analysis and create Service Entry Sheets;
  • Maintain link with Finance Unit on invoice processing and follow-up with Area Offices and partners on incomplete invoices;
  • Prepare weekly updates and share with management and Area Offices;
  • Monitor open Purchase Orders (POs) and ensure closure upon completion of activities;
  • Maintain files to keep proper audit tracks;
  • Liaise with other units to resolve issues and clarify or obtain additional information;
  • Maintain accurate records and files within the field of work;
  • Draft correspondence related to the field of work;
  • Perform other duties as required.
Minimum Qualifications:

Education:
  • Secondary school education, preferably supplemented by courses in a field related to WFP programmatic activities.
Experience:
  • At least three years of progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics, operations or another related field. 
  • At least one year at G3 level or equivalent.
Language:
  • Fluency in both oral and written communication in English is a requirement.
Knowledge:
  • Experience utilising computers including word processing, spreadsheet and other software packages.
  • Knowledge of WFP regulations and rules, and WFP policies and procedures in the area of work would be an added advantage.
Interested and qualified candidates are requested to submit online applications only according to the following procedures:
Note: You must complete Step 2 in order for your application to be considered for this vacancy.
 
Applications that do not meet the above requirements will be disregarded.
 

Only shortlisted candidates will be contacted.

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