Food and Agriculture Organization of
the United Nations
Vacancy Announcement No: VA-004-2015
Position Title: Associate Programme Officer
Position Title: Associate Programme Officer
Grade Level: SC
8
Duty Station: Nairobi
Organizational Unit: FAO Representation Office in Kenya
Duration: 12
months with possibility of extension
Eligible Candidates: Kenyan Nationals
Anticipated Start Date: APRIL 2015
General Description of Tasks and
Objectives to be Achieved:Under general
supervision of the FAO Representative in Kenya and the Deputy FAO
Representative in Kenya, the direct supervision of the head of PMU and in full
collaboration with M&E, SPCU, pillar and/or sector units, the Associate
Programme Officer will perform the following duties:
- Develop and maintain up to date the various
tools that are required to provide support in the compilation of programme
information (the Kenya Portfolio, performance of the FAO Kenya Programme,
HR planning & Programme Budgeting, donor obligations), for
dissemination in appropriate formats, for follow-up with sectors/pillars
and the use in oversight management.
- Facilitate internal coordination process for
joint planning, delivery and propose funding allocations (per sector, per
area, etc.).
- Co-facilitate the FAO Kenya integrated
work-planning.
- Contribute in programme monitoring by
developing/maintaining tools on the status of projects/programmes at
various stages; ensuring the consistency of the inflow of information
(process monitoring at activity level) that will support PMU to perform
desk level monitoring and review of inputs, expenditures and time frames
according to work plans; make necessary abstracts and computations; detect
inconsistencies.
- Facilitate the oversight process by entering,
selecting, analysing data from various sources, including FAO corporate
systems, such as FAO Kenya Work plan database, FPMIS and Data
Warehouse/IMS in view to monitor project delivery and operational
effectiveness and ensure the most effective and efficient use of
resources.
- Co-facilitate continual review of the
Programme Management Process for increased efficiency.
- Assist with the timely preparation of
comprehensive reports for Donors and Management briefs, as well as reports
against CPF outcomes (pillar-level reports), project outcomes (specific
project reports) and sector work plans (sector reports).
- Develop and manage the Unit work-planning
using MS Office Project.
- Assist to popularize the new reporting
concepts and formats (as per the new PCM).
- Facilitate the development and roll-out of new
management tools (e.g. FPMIS) and standard operating procedures.
- Perform other related duties as required
Minimum Requirements
- University degree in Economics or any Social
Science
- Minimum 5 years’ experience working in a
similar position; more specifically experience in programme design and
project cycle management.
- Advanced skills and competency in the use of
MS Word, MS Excel, MS Access, MS Office Project, MS Visio, MS PowerPoint
computer packages, as well as with statistical software;
- Good communication, analytical, presentation
and reporting skills and an excellent team-player;
- Fluency in English is desirable;
- Proven experience with UN regulations and
procedures will be an added advantage
How to Apply:
Candidates are requested to submit a
covering letter expressing their interest and suitability for the role quoting
the position title and vacancy announcement number VA-004-2015 along with their
current Curriculum Vitae and FAO Personal Profile Form (PPF) available at http://www.fao.org/employment/irecruitment-access/en/.
E-mail is the preferred means of
receipt and your application should be sent to:
FAO Representative in Kenya
United Nations Office at Nairobi
P.O Box 30470-00100
United Nations Office at Nairobi
P.O Box 30470-00100
Email: vacancy-kenya@fao.org
Deadline for Application: 9 April 2015
FAO Kenya is committed to achieving
workforce diversity.
Qualified female candidates are
encouraged to apply.
Qualified individuals from minority
groups, indigenous groups and persons with disabilities are equally encouraged
to apply.
All applications will be treated with
the strictest confidence.
UN World Food Programme - Somalia
Vacancy Announcement No.005/2015
Vacancy Announcement No.005/2015
Position No. 15-0017655
Post Title: Programme Assistant (Invoice Processing)
Contract type: Service
Contract
Post Grade: SC
4
Duty Station: Nairobi
Duration: 1
year (initial)
Closing Date: 8th
April 2015
Organizational Background: The World Food Programme Somalia activities
include food assistance for relief, emergency school feeding, humanitarian air
and logistics services, food coordination and emergency rehabilitation projects.
This position is open to qualified Kenyan candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
This position is open to qualified Kenyan candidates with good knowledge of the local area. Female candidates in particular, are encouraged to apply.
Duties and Responsibilities:
Under the direct supervision of the Senior Programme Assistant and the overall supervision of the Programme Officer, the incumbent will be responsible for the following duties:
Under the direct supervision of the Senior Programme Assistant and the overall supervision of the Programme Officer, the incumbent will be responsible for the following duties:
- Request creation of vendors for new
Cooperating Partners (CPs);
- Create Service Outline Agreements (SOAs) and
Purchase Orders (POs) as soon as the Field Level Agreements (FLAs) are
signed or extended;
- Verify invoices and supporting documents
ensuring Cooperating Partners (CPs) reports are attached and certified;
- Maintain and regularly update invoice tracking
system;
- Prepare waybills analysis and create Service
Entry Sheets;
- Maintain link with Finance Unit on invoice
processing and follow-up with Area Offices and partners on incomplete
invoices;
- Prepare weekly updates and share with
management and Area Offices;
- Monitor open Purchase Orders (POs) and ensure
closure upon completion of activities;
- Maintain files to keep proper audit tracks;
- Liaise with other units to resolve issues and
clarify or obtain additional information;
- Maintain accurate records and files within the
field of work;
- Draft correspondence related to the field of
work;
- Perform other duties as required.
Minimum Qualifications:
Education:
Education:
- Secondary school education, preferably
supplemented by courses in a field related to WFP programmatic activities.
Experience:
- At least three years of progressively
responsible support experience including at least one year in the field of
accounting, transport, insurance, statistics, operations or another
related field.
- At least one year at G3 level or equivalent.
Language:
- Fluency in both oral and written communication
in English is a requirement.
Knowledge:
- Experience utilising computers including word
processing, spreadsheet and other software packages.
- Knowledge of WFP regulations and rules, and
WFP policies and procedures in the area of work would be an added
advantage.
Interested and qualified candidates
are requested to submit online applications only according to the following
procedures:
- Go to: http://i-recruitment.wfp.org/vacancies/15-0017655
- Step 1: Create your online CV.
- Step 2: Click on “Description” to read the
position requirements and “Apply” to submit your application.
Note: You must complete Step 2 in order for your
application to be considered for this vacancy.
Applications that do not meet the
above requirements will be disregarded.
Only shortlisted candidates will be
contacted.