Somalia NGO Consortium
Project Coordinator / Administrator (Maternity Cover)
Background: The Somalia NGO Consortium is a voluntary mechanism of NGOs bringing together local and international NGOs working in Somalia.
Keys Responsibilities:
Project Coordination
The project coordinator will undertake activities and tasks in project development, reporting, coordination and donor liaison as part of the Consortium’s efforts to implement and report on its portfolio.
- Preparation of donor reports: coordinate
submissions from relevant headquarter and field staff to meet reporting
deadlines, ensuring narrative reports meet donor requirements and are
submitted in a timely fashion
- Prepare and coordinate all necessary follow-up
internally and externally for relevant SNC staff and members.
- Maintain continuity of work operations by
documenting and communicating needed actions to management.
- Accomplishes department and organization
mission by completing related results as needed.
Organizational support /
Administration / Office systems: The
project coordinator is responsible for strategic day to day management of the
consortium secretariat operations / daily coordination and facilitation of
office support, including:
- Procurement: Responsible
for managing and securing SNC secretariat supplies; assist regional teams
with procurement of office supplies; Give guidance to staff on travel
arrangements and expense tracking, program and stipend supplies, etc. in
accordance with Host Agency’s policies and procedures.
- Files and database management: Establish and maintain soft and hard copy filing (the latter as
necessary)
- Provide support for IT Consultants: Guide
and assist IT consultants/staff as requested; help monitor staff needs and
assist with problem solving; compile and maintain consortium user accounts
and passwords
- Provide support to and coordinate with other
finance and budget staff/team: monitor SNC credit card payments, purchases
and documentation; reconcile SNC bank statements; process advance requests
and purchase requisitions; provide support for Grant Management by
monitoring expenditures and compare with approved budget as necessary;
co-ordinate with finance staff on related issues during preparation of
budget reports and other duties as may be required.
- Provide an accessible first point of contact
for general inquiries: respond
to members’ and stakeholders’ enquiries and delegate incoming queries
accordingly.
Meetings:
- Responsible for organizational functions and
general meeting support : In conjunction with SNC secretariat staff,
support in the preparation and scheduling of meetings and events,
preparing relevant documents, coordinating briefing inputs, arranging
follow up calls, maintaining office space schedules, developing and
distributing agendas, minutes and participation lists.
- Convenes and participates in working groups,
meetings, conferences, consultations with other agencies
- Follow up on action points as required
Information Management:
- Information dissemination and management - act
as a contact for information sharing with and among members
- Compile and maintain mailing lists
- Newsletter compilation and dissemination
(weekly and thematic)
- Stay abreast of developments in the media and
information sector through research, site-visits, and attendance at
conferences and meetings;
- Prepares or contributes to the preparation of
various written reports, documents, information products and
communications (e.g. timeline reports, bi-annual reports, actors directory
etc.)
- Website: Responsible for website management
and updating
Membership registration and renewals:
- Manage the consortium membership registration
and renewal process: review of registration and renewal forms, invoicing,
confirmation of payments and receipting, activation of user accounts,
addition to mailing lists.
- Establish and maintain contacts with all
member organisations
Skills & Competencies: Organizational Astuteness, Managing Processes,
Process Improvement, Reporting Skills, Client Relationships, Supports
Innovation, Administrative Writing Skills
Qualifications
Qualifications
- Bachelor’s degree or equivalent work
experience
- Proactive, helpful, can-do attitude
- Flexibility to adjust to dynamic work
environment
- 2 years minimum administrative experience
- Good writing skills
- Neat, organized, able to work independently
and interdependently, welcoming to the public
- Computer literate including spreadsheets, word
processing, e-mail, web
How to Apply:
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
Please forward the application and CV, in English through info@somaliangoconsortium.org by 20 April 2015 indicating in the subject line “Project Coordinator”
Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post.
Please forward the application and CV, in English through info@somaliangoconsortium.org by 20 April 2015 indicating in the subject line “Project Coordinator”
